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Paysquare Corporate Profile 2022

Paysquare Corporate Profile 2022

Paysquare is one of the leading payroll companies in India. For more information to visit us - https://paysquare.com/

Paysquare Consultancy Limited

September 27, 2022

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  1. A leader in Payroll Outsourcing Corporate Presentation

  2. Incorporated in 2000. HQ - Pune Processing 3,50,000 monthly Employee

    Records across 1000+ Clients Globally Data Center and Disaster Recovery Center in India Own Technology platform & Software Development Teams Certified for SSAE 18 & ISAE 3402 (KPMG), ISO 27001 (BSI) GDPR Compliant. Robust ISMS. Paysquare Story • Exclusive domain of payroll & related activities. Services in 15 countries. • Serving several clients for 15+ years • Owing to robust IT infrastructure served all clients during Covid-19 through WFH with accuracy and maintained complete data process sanctity. • Two processing centres from BCP & Disaster Recovery standpoint. • Planning to launch a new cloud based technology platform in April 2022. • Insurances for E&O, CGL, WC, Cyber Frauds in place. • Suitable solution for large clients and caters to complex requirements. • Team of 600+ professionals with 30+ in software & application development Few Facts
  3. My Payroll End To End Payroll Management (Monthly Processing, F&Fs,

    E-TDS Return Filing). ESS & CSS Portals for Ease of Access of Reports Our Offerings Map all policies and facilitate system enabled transactions & reports Leave & Attendance Contribution Reports, Challan Generation, Filing of Forms Statutory Compliance EOR/Resource Management, Staffing & Implant
  4. Our Core Services Payroll management  Handling of Masters, loans,

    third- party payment, reimbursement, non-recurring payment/ deduction, Perquisites, multi-location, minimum wages and finally payroll processing  Reimbursement and Flexi basket  Variable deductions and payments  Full & Final Settlements  Complete eTDS and Year End till form 16  Query Management and Polling  Announcement, document & policies upload option. Statutory Compliances  Calculation and deduction of all statutory payments ( PF, PT, ESIC, LWF)  Upload of data on respective websites and generate the challans  Filing of transfer & withdrawal forms for PF  Filing of returns with Govt. agencies  UAN generation and activation  KYC Update  Notice, Inspections and assessments etc.  Audit and Advisory Leave & Attendance  Make applications for leaves, comp off, encashment etc. and approval  Interface with attendance systems for data transfer & Attendance regularization  Rights for shift roster, approval of leaves/ adjustment in leaves etc.  Various outputs stating the leave calculations/ balances etc.  Punch details, daily report  Mobile app based geo-tagging & fencing
  5. myPayroll (Web-based ESS & CSS) EMP Inputs HR & FINANCE

    3rd Party HRMS & Attendance systems The Workflow Output Employee Precision (Payroll Engine) HR & FINANCE Outputs Employee
  6. • New Joinees • Attendance • Master Changes • OneTime

    Payments • Recoveries • F&F Settlements Employer Inputs • Income Tax Declaration • Reimbursements • Year end proofs • Employee Poll Employee Inputs • Salary Register • Month-wise and YTD Salary Register • Variance Reports – Previous month vs current, first cut vs second cut • Summary: PT, TDS, PF, ESIC, LWF • Tax Register • Financial JV • Manpower Reconciliation • Net Pay Reconciliation • Bank upload file encrypted • Reimbursement Balances • Loan Balances • Location/ Cost center wise summaries • Annual proportionate CTC • eTDS, Form 16 Output – Client • Payslip • Tax Computation Sheet • Reimbursement Bal • CTC Summary Output- Employee PAYROLL ENGINE • Input data upload • Single click payroll engine for pay calculation using formula driven process Payroll Process
  7. Additional Support & Services Non-CTC Expense Reimbursement Labour Law Compliance

    Management Generation of HR Letters such as increment / promotion (Through- ESS portal) Income Tax Returns Services (Through ESS portal) Implant and Physical Help Desk Services PF/SAF Trust Accounting and Management Money Movement – for salary and statutory dues remittances Integration with Client’s internal HRMS for seamless input-output, & SSO login-creation Reports giving Sum/ Count/Max/ Min/ Average/ Median of salary data at3 factors Trendanalysisof headcount & costsat monthly/ quarterly/ yearly levels Mid month payout i.e. 13thpayroll Additional reports using report builder facilities Additional columns in standardreports.
  8. • Mobile APP • It is a 24*7 interactive communication

    channel for employees to access their (a) Payslips (b) Reimbursement & Loan balances (c) Tax and other payroll reports • Payroll Reimbursement claims & Flexi declaration • Query management & Polling • Central repository of HR-Employee policies and handbooks • Single sign on with Intranet • Running messages and Newsletter • Admin login (CSS) HR/Finance can access complete master records and 20+ reports for across employees through various filter options. Inbox & Outbox facility Features of ESS & CSS Portal
  9. • Understand current processes • Gather requirements • Create pay

    logic document • SLA freeze Deeper understanding 1 • Create company & Configure in applications • Master file set-up • Historical data processing Configure and setup 2 • Concurrent payroll processing • Report matching Matching It-up 3 • myPayroll portal rolled out for client admin as well as employees • Training imparted to process owners Going Live 4 Smooth On-Boarding Xx Days Xx Days Xx Days Xx Days
  10. • Paysquare has capabilities to write interfaces with client’s HRIS

    in order to fetch the data of new join, increments, resignation etc. (two-way) • With the attendance systems to fetch the punch data • With the accounting system in order to push the financial JV • With where the client wish to hold the salary outputs • With internal Employee Self Services (ESS) systems of the client for transfer of the data such as investment declaration, reimbursements etc • Single sign on – with the intranet of the client so that the employee don’t have to update the URL, Login and passwords Integration capabilities
  11. All our employees have signed NDA. Paysquare also signs NDA

    with clients before we start servicing them 1 Data Security, Confidentiality & BCP-DR Entry in the processing area only by authorised person using swipe cards 2 Only the assigned employee can access data of client company 3 Complex password policy in place 4 Limited internet connection, USB drives and hard disks disabled on individual machines 5 6 Web system is on dedicated server with 2048 bit encryption 8 Intrusion Detection System (IDS) and firewalls are installed on servers 7 500 seater office in Pune and 300 seater in Mysore. Both sites connected through VPN to ensure seamless delivery 9 Data maintained only on the server. Individual terminals have no storage capability 6 Power back up in terms of DG and UPS 10
  12. Technology - Overview Complete automation of payroll with web based

    access to client employees & client admin – ‘My Payroll’ and reliable payroll processing application – ‘Precision’ (Homegrown, IPR and Source Code with Paysquare) Technologies used - Angular JS (Front-end), ASP.Net, C#, VB.Net (Back-end), MS-SQL (Database) Compatible Browsers - IE, Mozilla, Chrome, Opera, Safari, including Mobile App on Android and iOS. Web system is on dedicated server with 2048 bit encryption, portal on 128 bit encryption. Web Servers are hosted in Co-location manner at a Tier-3 Data Centre with Neutonics, IP Sec VPN technology & other robust tools. Integration with HRIS, ERP etc. (SAML & ADFS), SSO Login-creation
  13. • Fully Automated computation logics • Maker and Checker concept

    • Dedicated separate teams for payroll and compliances • SLA tracking & monitoring. Review call with the client on a monthly basis • Backup resources to ensure continuity of services • Senior person in-charge for keeping a track of changes in the legislations. Implementation thereof in the same month in application Governance Model
  14. • Compliance with regard to the pre-agreed Time & Accuracy

    SLA. • Analysis of errors, if any. RCA and actions taken to stop the recurrence. • Action items to be planned for next/ future months • Details of the Team handling the account • Legislative changes impacting the client payroll process • Calendar of the next processing cycle Monthly Dashboard
  15. Value Propositions International Payroll :- • Time zone advantage. Paysquare

    can support working hours as per the different time zones of the countries of client’s presence. • Improved TAT with multiple resource deployment • Common reporting formats and website across employees in different countries • Cost advantages compared to local and dispersed solutions. • Insurances to safeguard against errors/omission, frauds, cyber threats • Flexibility to adapt to new practise to suit client’s specific requirement • In house team of software development – can develop new/specific features for clients Others:- • Accuracy, consistency and control to increase payroll efficiency. • Increased data security & confidentiality and reduction in risk. • Knowledge back-up and payroll processing is not impacted by any event.
  16. Payroll Process – Post Migration Payroll Policy (Pay-logic) creation, (One-

    time activity). Payroll Input from Client(Recurring Input Validation (Recurring) Payroll Process in the system (including payroll compliances ) Payroll Compliances Generation of all Payroll MIS including final output Remittance and Pay-slip on the Portal Stage of Payroll Process
  17. • Client is looking for payroll solution for its global

    locations. • Paysquare proposes to map the payroll & compliance logic in its existing system for each of the country as per local laws & specifications • System to have capability for handling requirement of processing and reporting. • Take assistance of its partner network with local firms for local compliance, filing and consulting • If needed, enhance systems as per client specifications Solution for Global Payroll
  18. They Have Loved Us – Knowledge Industry

  19. They Have Loved Us - Manufacturing

  20. +91 9820674421 akhil.kedia@paysquare.com www.paysquare.com