Agile Portfolio Management Susan Fojtasek 

Agenda • Why are we here? • Framework/Simulation • What do I do next? 

Definitions Portfolio 

Definitions • Project portfolio management (PPM) 

Why do I care? 

What should I care about? • Costs – overhead, opportunity cost, maintenance/support • Benefits – revenue, synergies, ease of use, architecture, productivity enhancements • External Drivers – Government/Laws, Competition, PR wins/Goodwill 

Agenda • Why are we here? • Framework/Simulation • What do I do next? 

Potentially Shippable Release Daily Standup < 15 minutes Iteration: One month or shorter Product Owner establishes vision and prioritizes Product Backlog Issue Backlog Iteration Backlog is committed to by the team. Iteration Planning 1 day Demo 1/2 day Burn down Burn up Iteration Retrospective 1/2 day •Business Case •Funding •Vision •Contracts •Initial Release Plan •Assemble Team Project Level 

Potentially Shippable Release Monthly Standup Iteration: One quarter or shorter Portfolio Owner establishes vision and prioritizes Project Backlog Quick Hit Backlog Project Backlog is committed to by the executive team. Project Planning 1 day Demo Burn down Burn up Retrospective •Business Strategy •Project Analysis – Cost/Benefit Portfolio Level 

Framework • Participants: – Executive stakeholders – Executive “owner” – Product owners – Portfolio manager – IT stakeholders Quarter 

Framework Quarter • Activities – Review open projects and work in progress – Discuss competing interests – Prioritize project list – Determine quarterly plan based on capacity Planning Meeting 

Framework Quarter • Activities – Discuss changes in the business landscape – Review each project (metrics: value delivered, remaining cost, do we want to continue?) Monthly Standup Monthly Standups 

Framework Quarter • Activities – Demo project functionality – Review each project (metrics: value delivered, remaining cost, do we want to continue?) – What can we improve? Demo/ Retrospective 

Simulation • Welcome to The Cypress Group! Mission: - Manage a portfolio of projects as effectively as possible over a 3 month period - You will be measured on the value delivered “Agile Portfolio Management Game” by Jade Meskill www.jademeskill.com 

Planning Determine what projects The Cypress Group will undertake - You have 10 people - You have $19,500 to spend GO! 

Month1 Getting started: - How much cost are you incurring? How did you do? - Roll the project die for each project in work (applies to the next month’s values) - Roll the organization die once - Tally up your scores 

What did you observe? 

Month2 Getting started: - Any changes for this month? How did you do? - Roll the project die for each project in work (applies to the next month’s values) - Roll the organization die once - Tally up your scores 

What did you learn? 

Month3 Getting started: - Any changes for this month? How did you do? - Roll the project die for each project in work (applies to the next month’s values) - Roll the organization die once - Tally up your scores 

What‘s your value? 

How does this apply to real world? 

Framework • Led by executive team • Review each project (metrics: value delivered, remaining cost, do we want to continue?) Quarter Planning Meeting Monthly Standup Monthly Standups Demo/ Retrospective 

Agenda • Why are we here? • Framework/Simulation • What do I do next? 

Agile vs Non-agile 

How do I get started? • Put together a list of WIP and what’s next on the wishlist – Compile project list – Use simple metrics to start – ROI (H/M/L), Complexity (H/M/L) – Prioritize 1 to N • Review against work in progress 

How do I get better? • Is your executive asking the right questions? • Have you actually stopped a project in work? • Are you just going through the motions? Is it time to inspect & adapt? 

Q&A [email protected]