Association of College Unions International Region 15 Conference – It’s All Right Here California State University, Sacramento University Union Delta Suite Friday, November 9, 2012 11:10 am – 12:00 pm 

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Scope Cost Specifications Maintenance Tips 

 University Union at Cal State Los Angeles › Multiple Meeting Rooms and Theatre 

 Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center › Dividable Multipurpose Space 

 The Forum at USC’s Tutor Campus Center › Single Room Projector Upgrade 

 What do you hope to accomplish?  Be specific with what you want.  Smart rooms vs. portable equipment.  Spaces/Meeting rooms slated for AV or upgrades.  AV communication between meeting rooms/breakout rooms.  AV sources you want integrated into your system.  Control Systems : Crestron, Extron, AMX, manual, etc.  What types of events will the space support?  Prioritize “wants” vs. “needs” 

 Single and Multiple Room Installations  Each event space has their its own unique needs.  Does your ballroom convert into separate meeting rooms?  How will those rooms function together or separately?  Upgrades  How can you grow with the system?  Anticipate advancement of technology and how you can compliment your system in the future.  “Hidden” Items  ADA Accessibility  Assisted Listening Devices  VPAT compliance - Voluntary Product Accessibility Template  Plenum-rated cables  Campus Information Technology Department  Campus Procurement Process  Installation Time-line 

 University Union at Cal State Los Angeles  Install AV systems in multiple spaces with ability for “overflow” scenario  Have ability for “Lecture” versus “Performance” controllability 

Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center  Reduce amount of equipment setup – safer, less labor, more floor space  Consolidate control of space’s amenities – less labor 

Equipment Layout  1 Lectern  1 Microphone  1 Video Projection Unit  4 Monitor Speaker  4 Speaker Stand  2 Power Amplifier/Mixer  4 50’ 14-gauge Speaker Cable  2 50’ XLR Microphone Cable  1 100’ Audio Snake  1 10’ Extension Cord  8 Cable Cover  2 Direct Injection Box  2 Phono-to-1/4” TS Adapter Mix Position Stage Curtain Switch Projection Screen Switch Lighting Control Video Projection Unit Lectern/Microphone 

 The Forum at USC’s Ronald Tutor Campus Center  Combat natural lighting of space 

Working Budget  How much is there to work with? Over Budget?  Refer back to scope 

 What is needed?  Projectors  Lumens  Smaller and closer – less than 4000 lumens needed  Larger and farther – more than 4000 lumens needed  Natural and room lighting – more than 8000 lumens needed  Resolution  Movies – higher is better  PowerPoint – XGA (1024x768) is very common  Audio  Voice - ½ watt per person  Music with vocals – 4 watts per person  Hard rock band – 12 watts per person  Double the above numbers if outdoors 

 University Union at Cal State Los Angeles  JBL surround sound  Panasonic 8500 lumen projector  HD video mixer  Low-voltage projection screen controls  Extron control systems  Projector lifts  Electro-Voice 70V ceiling speakers 

Ursa Major Suite at Cal Poly Pomona’s Bronco Student Center  Install 70V ceiling speakers, Martin intelligent lighting, Sanyo 4000 lumen projector, projector lift, ClearCom intercom, low-voltage projection screen control, curtain control, Aviom digital snake, and Extron control systems 

Equipment Layout with Visual, Sound, and Control Systems Installed  1 Lectern  1 Microphone  1 Video Projection Unit  4 Monitor Speaker  4 Speaker Stand  2 Power Amplifier/Mixer  4 50’ 14-gauge Speaker Cable  2 50’ XLR Microphone Cable  1 100’ Audio Snake  1 10’ Extension Cord  2 Cable Cover  2 Direct Injection Box  2 Phono-to-1/4” TS Adapter Mix Position Stage Curtain Switch Projection Screen Switch Lighting Control Stage Curtain Control Projection Screen Control Lighting Control Ceiling Speakers Ceiling Mounted Projector Cabling inside walls 8 

 The Forum at USC’s Ronald Tutor Campus Center  Replace current projector with 9600 lumen projector, compromise resolution 

 General  Projector lamps need to be replaced  Projector dust filters need to be periodically cleaned  Speakers will wear out over time since they have moving parts  Microphones, cables, other accessories will suffer wear and tear  Purchase extras and accessories  Projector lamps and filters  Special adapters and cables  Protective covers or carrying cases  Have a “Plan B”  Back ups in case any media equipment fails  Outdoor equipment can double as indoor  Microphones, cables, Portable P.A.’s, and Podiums 

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 Don’t be afraid to ask questions › Once the contractor leaves, it may be hard to have them come back  Keep track of the contractor’s quality of work › If you see something that appears to be installed incorrectly, ask questions  Most Important: Ask each other for advice! 

Don’t forget to fill out the evaluations!  

Association of College Unions International Region 15 Conference – It’s All Right Here California State University, Sacramento University Union Delta Suite Friday, November 9, 2012 11:10 am – 12:00 pm