your email
has been accumulating
because you
don't have time
to answer it properly
Slide 3
Slide 3 text
you answer 1 email and
receive 3 new emails
Slide 4
Slide 4 text
you also fear
losing track of the emails
you haven't responded to
Slide 5
Slide 5 text
The idea of not checking
your email for 30 minutes
can cause hives ?
What if I
'miss' something?
Slide 6
Slide 6 text
We have an
“Always on” approach
Slide 7
Slide 7 text
BUT
What is the problem ?
Slide 8
Slide 8 text
Playing
way too much
with your email
without success!
Slide 9
Slide 9 text
Do you want to be
more effective with
your e-mail ?
Slide 10
Slide 10 text
Inbox Zero
Roger Camargo
April / 2013
http://inboxzero.com
Slide 11
Slide 11 text
First, remember:
“ There is no silver bullet ”
Frederick Brooks
It’s can help you or not...
Slide 12
Slide 12 text
What’s Inbox Zero ?
Slide 13
Slide 13 text
Habits to help you
empty your email inbox
spend less time playing with your email
and more time doing other things
What’s Inbox Zero ?
Slide 14
Slide 14 text
- Read
- Read (after I’ll answer this)
- Read (mark as unread)
- Read another email
- Read (ow! I need to answer this)
never finish...
How we play with email:
Slide 15
Slide 15 text
- Processing to inbox zero
(move from inbox folder to pending folders)
..after with your inbox empty
- Read pending folders
(delete, answer or archive the email)
Inbox Zero way:
Slide 16
Slide 16 text
Starting Inbox Zero
Slide 17
Slide 17 text
1
Improving your habits
Slide 18
Slide 18 text
Lying to yourself
doesn’t empty your inbox
Don’t treat every email in your
growing inbox like a gift
Slide 19
Slide 19 text
Don’t use email for you
TO DO List
Create filters to decrease
undesirable emails
Choose the best time
to process and read
Slide 20
Slide 20 text
Do Email Less
Slide 21
Slide 21 text
2
Processing emails to
Inbox Zero
Slide 22
Slide 22 text
Processing
More than checking, less than responding
Quickly reading &doing:
Delete,
Delegate,
Respond (if less than 2 minutes) or
Move to Pending Folders
Slide 23
Slide 23 text
3
Reading
pending folders
Slide 24
Slide 24 text
Each email in pending folder
is an open loop
which needs some action
Pending folders are divided
to organise priorities
Slide 25
Slide 25 text
Remember:
You can't waste time thinking
where is the best place to put
each email
You need few options to be fast
Slide 26
Slide 26 text
What is working for me:
1-RespondTo_soon
2-RespondTo_oneday
3-Todo_soon
4-Todo_oneday
5-ToRead
6-Archive
Slide 27
Slide 27 text
How to work with these folders?
Every day: Try to empty
RespondTo_soon
Todo_soon
When have time: Try to empty
RespondTo_oneday
Todo_oneday
ToRead
Slide 28
Slide 28 text
Finally,
After closing an open loop,
you should move these emails
to 6-Archive folder
Slide 29
Slide 29 text
Pending folders
Archive
Next action
Inbox Zero
Slide 30
Slide 30 text
Inbox Zero
Start from scratch
Slide 31
Slide 31 text
It’s impossible to process
all of your email
Strategy:
1 – Process the last 2 or 3 months
2 – Move others emails to Archive / Oldest
3 – Start Inbox Zero TODAY
Slide 32
Slide 32 text
Sources:
http://inboxzero.com/articles/
http://www.43folders.com/2006/03/13/philosophy
http://www.43folders.com/2006/04/04/better-practices
Related Links:
http://blog.bluesoft.com.br/getting-things-done-gtd/
http://www.mailboxapp.com/
Merlin Mann
Read more…
Slide 33
Slide 33 text
Roger Camargo
@huogerac
github.com/huogerac
blog.billcode.com.br
Thank you!
billcode.com.br