Incorporation The legal future of Wallingford Castle Archers

Vision • Archery for everyone from 5 to 105 • Supporting development from grass roots to international • A large, open, sociable club

One club • Clear pathways for all ages to all levels • World class facilities • Well structured coaching • Financial support for members • Active in the local community • Active in the archery community

Pathways - 2016 Adults Secondary age Primary age First contact Beginners course Beginners course Berinsfield/ Wheatley Novice Club sessions Junior sessions Berinsfield/ Wheatley Development Club sessions Squad Junior sessions None Performance Squad Junior sessions N/A Leisure Club sessions Junior/club sessions N/A

Pathways - future? Adults Secondary age Primary age First contact Taster session Corporate event School have a go Party/Fete PE lessons Party/Fete Beginner Beginners course Fast track Beginners course School club Leisure centre/ School club Novice Club sessions 1-1 sessions Junior sessions School club Leisure/school club Minis sessions Development Boost courses 1-1 sessions Junior sessions Minis sessions Junior sessions Performance Programmed 1-1 sessions Programmed 1-1 sessions N/A Leisure Club sessions Junior/club sessions N/A

This cannot be done purely by volunteers

Business activities • Working with schools and leisure centres • Paid coaching in the club • Beginners & boost courses • Parties and corporate events • Summer camps • Tournaments

Market analysis • There is a clear demand for archery in South Oxfordshire • We already have a dominant position in the market

Current progress • Club has grown to 75+ members in 2 years • Ever increasing requests for beginners courses • Coaching structures developing, including paid coaching and boost courses • Have held some successful parties and one tournament, two more planned this year

Current progress • In talks with four secondary schools (Wallingford, Didcot Girls, Aureus, Icknield) to start after school clubs • In talks with two primary schools (St John's Wallingford, Northbourne Didcot) about introduction sessions or after school groups • Willowbrook leisure centre in Didcot will be starting in April • Ken & Diana work at 1 secondary school, 5 primary schools and 2 leisure centres

Market size • All organisations we have spoken to have been very interested • 10 secondary and 59 primary schools in SODC area • Several additional private schools, special schools etc • 6 leisure centres • Population at least 140,000. One of the most affluent areas of the country, with a high density of families

Case study • Deer Park Archers with Experience Archery Ltd • 120+ schools • 200 archers in club, over 90 juniors, 35 qualified coaches • Indoor facilities every day of the week • Multiple award winning • Two full time coaches who XPA

Legal status • Unincorporated organisation - membership and committee personally liable • Marc works through Marc Tamlyn Ltd, wholly owned private company • Ken & Diana have varying relationships with different organisations

Options • Employed individual staff in dozens of places • Supply and service agreement with MTLtd • Incorporated organisation employing staff

Company Limited by Guarantee • Companies are usually limited by shares • Limited by Guarantee is owner by the membership • Usually max liability £1 per member • Registered with Companies House, has directors and accounts • Are a genuine business so can employ staff, sign contracts, own property

Company Limited by Guarantee • GNAS is a company limited by guarantee • Several other archery clubs, such as DPA, Guildford, Ballands • Often done in non-trading mode so there is a legal entity to own land and equipment

Community Amateur Sports Club (CASC) • Special kind of Company Limited by Guarantee • Imposes restrictions on various aspects of the organisation of the club • Gives certain benefits • Unusual in archery, but quite common in other sports such as cricket and rowing

CASC requirements • Be open to the whole community - max limit on membership fees (£31/week) • Be amateur - max £10,000/year payments to players • Main purpose promoting an eligible sport • Income limit of £100,000 (can have trading subsidiary) • Managed by fit and proper persons (like a charity) • Participation

CASC benefits • Exempt from corporation tax on trading profits if turnover under £50,000 • Last year our total turnover was around £15,000. • No VAT until trading turnover exceeds £85,000 • Only "trading income" is taxable • Gift aid on donations (not membership) • Trading subsidiary can be a full business owned by the club which gift aids its profits to the club. Would probably do this when nearing the VAT limit, but would then need two lots of accounts/directors

Trading income • Income from membership is considered separately to income from non-members • Trading income would cover schools, have a gos, beginners courses, tournaments, guest fees etc • Membership fees, club stash for members, members cash handled for external competition entry etc are not included • Only trading income is taxable, but all income must be accounted for

Financial implications • Cost to set up a company - £10-15 • Formal accounts will need to be prepared annually and submitted to Companies House, ~£600/year • Additional insurance may be needed for some groups, probably £200-300/year • Expenses for marketing activities & admin • Costs of operating payroll • No changes to bank account fees, but we will have to get a new account

Costs of staff • Employers National Insurance - 13.8% after first £8,000 • Mandatory pension - 2% from April 2018 • Payroll - £40/month • Coach insurance - £90/year for UK Coaching • Travel expenses to external venues (not including commuting to Wallingford sites)

Implications for the club membership • Membership income remains ring fenced for the membership • Growing membership • New directions such as primary schools age groups • Paid coaching opportunities for other coaches • Secure legal footing with max £1 liability

Implications for the club membership • Full time dedication from Marc • More connections in the community - easier to get new venues and funding • Profits from commercial activities, funding equipment, grants and subsidising club activities • Long term goal of a permanent indoor facility

Next steps • Applications in progress for funding initial equipment • Reach out to more schools • Consultation evening in February 2018 • Vote at an EGM in March 2018