How does the Library catalog work? De-mystifying Primo

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How does the Library catalog work? de-mystifying Primo Emily Singley with Luke Gaudreau and Theresa Lyman January 2018

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§  What is Primo? §  How does Primo work? §  What is in the Books search? §  What is in the Articles search? §  How do Alma records become Primo records? §  Q&A

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What is Primo?

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Primo discovery service =

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Primo Alma Discovery services load records from multiple sources Digitool eScholarship and more…

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Primo Data export, transformation, and normalization Source System Discovery services transform the data loaded from source systems

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How is Primo different from the old Quest?

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Aleph Quest OPAC Quest was part of Aleph, our old ILS

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Aleph Quest OPAC Patrons searched Aleph directly using the OPAC Data was not exported or transformed

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Alma Alma replaced the Aleph ILS

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Alma Alma doesn’t have a patron-facing search interface (no OPAC)

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Primo Alma Primo and Alma are separate systems Primo does not search Alma directly

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??? Alma Alma can work with other discovery services

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TAKEAWAYS: Alma and Primo are separate systems Primo does not search Alma directly (not an OPAC) Primo loads records from multiple sources

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How does Primo work?

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Search Books Articles Primo searches two separate buckets of stuff

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5 million books 1 billion articles

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Primo searches 93,565 ARTICLES 199, 791 BOOKS

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What is in the Books bucket?

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Books Books bucket and more.. eScholarship Digitool Alma

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Books Books bucket = Local Catalog We load the records We control the metadata

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What is in the Articles bucket?

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Article metadata from lots and lots of publishers Articles bucket

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Articles bucket And Lots more…

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Articles = Primo Central Index Articles bucket = Primo Central Index (PCI) We do NOT control the metadata Ex Libris (vendor) loads the records

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Articles Articles is NOT the same as Library databases

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Articles Not all BC subscribed content is available - including EBSCO databases But Articles does include journals also covered by EBSCO databases – provided through different sources

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Example of article in both EBSCO and Articles

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Articles List of everything in Articles is on Library Wiki (or ask us)

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TAKEAWAYS: Primo searches two separate buckets – Books and Articles We load and manage books Articles are loaded by the vendor Articles bucket is not the same content as Library databases

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How do Book records get into Primo?

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Let’s take a look…

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TAKEAWAYS: How records get into Primo: 1) Exported from source system (Alma, Digitool, etc) 2) Normalization rules applied 3) Transformed to PNX 4) Indexed Process happens nightly for Alma records Other source systems on varying schedules

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We use Normalization Rules to configure: Display Search Facets Links and more…

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Questions? [email protected]