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DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures Sandra Trullemans, Ayrton Vercruysse and Beat Signer 22/06/2016

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Personal Information Management

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PIM Solutions in Physical Space DocuDesk - Everitt et al. 2008 DrawerFinder – Komatsuzaki et al. 2011 StackTop - Riemann et al. 2015 SOPHYA - Jervis and Masoodian 2010

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Application Contribution DocTr third-party applications

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Exploratory User Study 11 participants various professions Interview + Introduction to tracking design requirements

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User-centric Design Requirements R1 - Categories of organisational structures R2 - Flow of documents and organisational structures R3 - Custom metadata R4 - Integration with third-party applications

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Technical Requirements R5 - Unlimited tracking setups R6 - Integration with a PIM framework R7 - Managing unique identifiers DocTr Integer SIFT features String

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DocTr Framework DocTr end user applications tracking setups GUI REST Interface REST Interface

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DocTr Data Model Integer matrix Integer SIFT Tag Integer matrix Comparator Integer Comparator Timestamp, List Transaction 1 = “action, remove” Transaction 2= “user, Bob” source is a pile targets are documents

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Tracking Setups Registration • which comparator to use • new structure Monitoring • call to REST endpoints for – update document log – add – remove DocTr Document Management

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Document Identification Delegator Identification Mechanism 1 2 3 4 interface Comparator public PhysicalObject compare( Map> Object , );

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Pending Pool User Interface Desktop Side Panel

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Document Browser

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Evaluation Setup T1 R T1 A T2 R T3 R T2 A T3 A T4 A T4 R T5 R T5 A

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Results T1 R T1 A T2 R T3 R T2 A T3 A T4 A T4 R T5 A

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Future Work • Optimisation of identification mechanism • User study • Integration with third-party applications

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Conclusion DocTr end user applications tracking setups GUI REST Interface REST Interface Tracking of physical documents and organisational structures Platform for future research on interactive computing systems

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References • S. Trullemans, A. Vercruysse and B. Signer, DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures, Proceedings of EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium, June 2016 – http://beatsigner.com/publications/trullemans_EI CS2016.pdf