Slide 1

Slide 1 text

Handbook for successful online Open source sprints DevRelCon Earth - 2020/07/09 Cheuk Ting Ho @cheukting_ho Tania Allard @ixek

Slide 2

Slide 2 text

Tania Allard Sr. Developer Advocate @Microsoft PSF Fellow Pyladies Organiser JOSS editor UK RSE / UKPA trustee

Slide 3

Slide 3 text

Cheuk Ting Ho Developer Relations Lead @TerminusDB EuroPython Organiser Ex-Data Scientist Streamer on Twitch

Slide 4

Slide 4 text

We love sprints ● We bring the community together ● We encourage contributions ● We empower users ● We welcome diversity in leadership ● We celebrate inclusivity ● Inclusion + inclusiveness @cheukting_ho @ixek

Slide 5

Slide 5 text

Come 2020

Slide 6

Slide 6 text

Move everything online! Easy right? Everyone is connected

Slide 7

Slide 7 text

Including... ● Time zones ● Interpersonal interactions ● Support participants ● Support mentors ● Keep people engaged ● Enforce code of conduct ● Tools / tech / WiFi @cheukting_ho @ixek

Slide 8

Slide 8 text

Roll with it Well kinda...

Slide 9

Slide 9 text

Dealing with timezones Challenges ● Global participation ● Increased access (folks who would otherwise not attend the conference/event) ● Mentors & organisers distributed across: Australia, Europe, America Solutions ● 24 hour long event to cover timezones ● Not 1 but 3 events across 3 major time zones ● Ongoing rotation for mentors, organisers and CoC enforcement committee @cheukting_ho @ixek

Slide 10

Slide 10 text

Online interpersonal interactions Challenges ● Distributed folks (lack of centralised physical space) ● Make it a safe space ● Connect folks to each other: ○ Mentor & mentees ○ Organisers & mentors & mentees Solutions ● Workshops & debrief: Zoom (chat disabled) ● Main sprint: Discord (platform for gamers) ● Mentors & mentees: voice & text channels @cheukting_ho @ixek

Slide 11

Slide 11 text

Supporting participants Challenges ● Provide mentorship ● Easy to get help (not project specific) ● Support those that are not as familiar with git or OSS Solutions ● Beginners’ help desk ● Contributing to OSS and intro to GitHub workshop ● Git helpdesk @cheukting_ho @ixek

Slide 12

Slide 12 text

Keeping folks engaged WITH NO SWAG!!!

Slide 13

Slide 13 text

Keeping folks engaged Challenges ● No swag (well we did not manage to get any) ● Many distractions when at home Solutions ● Regular check-ins ● Openly celebrate wins! (create a bot + specific channel for this) ● Indicate when timezone rotation happens @cheukting_ho @ixek

Slide 14

Slide 14 text

Providing a safe environment Challenges ● Having a Code of Conduct is not enough ● Need to moderate online interactions and enforce the Code of Conduct ● Too many chats? Too many tools? How to keep track and respond to incidents efficiently Solutions ● Bot + human moderated ● Centralised communication - Zoom chat disabled ● Build Code of Conduct reporting on the Discord server ● Have one trained CoC responsible at all times (yes 24hrs, so need to rotate) @cheukting_ho @ixek

Slide 15

Slide 15 text

● A series of coding sprints ● A community ● A global collaboration ● A community handbook https://mentored-sprints.dev

Slide 16

Slide 16 text

How do I run a mentored sprint? CAN YOU RUN A MENTORED SPRINT AT X, Y, Z ?

Slide 17

Slide 17 text

Mentored sprints community handbook

Slide 18

Slide 18 text

https://mentored-sprints.dev

Slide 19

Slide 19 text

Who is it for? Organisers How to run an online sprint from A to Z? Participants What to expect and how to prepare? Mentors How to prepare to mentor on the day? How to prepare to bring my project? @cheukting_ho @ixek

Slide 20

Slide 20 text

One stop handbook ● Why reinvent the wheel every time? ● An open source resource for sprints organisers (big or small) ● Build a Mentored sprints community (online and in person - if ever again) @cheukting_ho @ixek

Slide 21

Slide 21 text

Get involved ● Share your experiences ● Contribute to the handbook: ● Run your mentored sprint at your online conference, online community or else ● Share the resource with other organisers ● pycon-mentored-sprints/community-handbook @cheukting_ho @ixek https://mentored-sprints.dev

Slide 22

Slide 22 text

Thanks & Get in touch https://mentored-sprints.dev https://github.com/pycon-mentored-sprints/community-handbook Cheuk Ting Ho @cheukting_ho Tania Allard @ixek

Slide 23

Slide 23 text

Acknowledgements - Images from Unsplash