Word Module 1 – Creating a Document w/ Picture 

Pieces of MS Word Home Ribbon 

More Parts  Quick Access Toolbar – very top of screen  Ribbons – takes place of the menu bar (2003 version & previous)  Document Area – the area you are working on (indicated by the mock paper on image in previous slide)  Status Bar – at the bottom of the window and has several different pieces of information 

Quick Access Toolbar  Customizable by the user  Click on the down arrow at end to add and subtract commands  Most popular commands added – undo, redo, save, print, spell check  There is no right or wrong commands to have – it is user preference 

Ribbons / Tabs  There are 8 different ribbons that can be selected (9 if you have the developer tab activated like below)  Each ribbon is represented by a tab  The home ribbon contains the most used commands  Each ribbon is broken up into groups  The groups on the home ribbon are: Clipboard, Font, Paragraph, Styles, Editing 

Typing Text  Text and graphics are inserted to the left of a vertical blinking line called an insertion point  As the user types the insertion point moves  To insert a blank line or move to the next line hit the ENTER key  Computer assumes user is starting a new paragraph when ENTER is struck – will automatically capitalize 1st letter  Wordwrap allows the user to type words in a paragraph continually with out pressing the ENTER key at the end of each line  Old School typewriters required user to press ENTER at end of each line 

Formatting Marks  A Formatting Mark is a character that Word displays on the screen, but is not visible on a printed document  The button to turn on is located in the paragraph group  These marks show when key commands such as the spacebar or enter key is pressed  Formatting marks are generally used for commercial printing  The image to the left shows a paragraph mark at the start of the document  A small dot will appear when the spacebar is used 

Spelling and Grammar  As the user types Word continuously checks for misspellings and grammar errors  It does not pick up everything – a user should always proofread  Misspellings are underlined with a red wavy line  Grammar issues are underlined with a blue line  A gold dotted underline words mans there are suggestions for other words to be used  In addition to the wavy line the spelling and grammar check icon (a book) will show a check mark if all is good or an X if something is wrong (seem images below 

Navigating a Document 

Creating a Flyer  Three parts to a document  Headline – First line of text  Body Copy – all text between the first line and the last line  Signature Line – Last line of text 

Formatting Paragraphs & Characters  Format – change the appearance of  Paragraph formatting – changing the appearance of a paragraph. Examples:  Centering text  Adding bullets  Character formatting – changing the way characters (letters, numbers, symbols) appear. Example:  Bolding text  Change the color 

Font Info  Font – defines the appearance and shape of letters, numbers and characters  Calibri us the default font in Word 2019  Font size – defines the size of the character  Measure in a unit called points  1 point = 1/72 of an inch (pretty small)  Default font size in word 2013 is 11  Theme – set of unified formats for fonts, colors and graphics. 

Centering Information  Information can be centered by positioning the insertion point within the text or line the user would like centered – then clicking on the center alignment button (image below)  The center alignment button is on the home ribbon in the paragraph grouping  CTRL+E is also an option (keyboard combo) 

Formatting Text  To format text it must be selected first – several different ways will be shown in the video  Text can be formatted by using the font group on the home ribbon shown below  When the dropdown arrows are clicked the user will be given multiple options to select  Font size can also be changed by clicking in the box and typing in a desired size  Text effects can also be applied using this same group 

More about formatting Text  Italicizing, Bolding and Underlining text can be done on the home ribbon in the font group BOLD ITALICIZE UNDERLINE  Font color can be changed by clicking the font color button – click the arrow to the right allows the user to pick from a variety of colors 

Shading a Paragraph  Shading allows the user to color the rectangular area behind any text or graphic  If shading a paragraph – word places the color from the left margin to the right margin of the paragraph  The shading button can be found on the home ribbon in the paragraph group  If the user clicks the drop down arrow to the right of the icon they will be able to choose a color 

Shading Continued  Tap or click somewhere in the paragraph to be shaded  Tap or click the Shading arrow (HOME tab | Paragraph group) to display the Shading gallery  Tap or click the desired shading color 

Bulleted Lists  A bulleted lists is a series of paragraphs that begin with a character  A paragraph is created every time enter is hit  The list is created by selecting text then selecting the bullet button or by selecting the button first and then entering text hitting enter every time a new bullet is to be used  The bullet list button is located on the home ribbon in the paragraph grouping 

Undo / Redo Actions  The undo button allows you to undo the last 50 actions that the user has made  If the undo button has been used the user can use the redo button if the undo action was not desired.  The Undo / Redo buttons are located on the quick access toolbar – top left of screen UNDO REDO 

Mini-Toolbar  The mini-toolbar appears depending on certain tasks you perform.  This toolbar contains commands to format text  You need to have text selected in order for it to appear The toolbar becomes invisible once you have made a selection or you have clicked outside the box. 

Color Scheme  A color scheme is a document theme that identifies 12 colors for text, background, accents, and links in a document  To change the color scheme of a style you would use the change style button in the style grouping on the home ribbon 

Inserting a Picture  When inserting a picture make sure of the location of your insertion point. The insertion point identifies where the picture will be inserted  The insert picture button is located on the Insert ribbon (click insert tab) in the images group  The Online Pictures button is for ClipArt/online images  Clipart is no longer stored on your computer – it uses bing 

Inserting Picture Cont.  Note - when you click on the Insert tab the buttons and groupings change from what appeared on the Home ribbon  Once the user has inserted an image a new tab will appear – this is called a contextual tab  These tabs are different depending on the action being taken  The inserted object needs to be selected in order for these tabs to show up. Contextual tabs for a table Contextual tab for a picture 

Resizing a Graphic  Resizing means to enlarge or reduce the size of the graphic  The graphic must be selected  Click and drag one one of the sizing handles  To keep the height and width proportional – hold down the shift key while dragging 

Picture Styles  A style is a named group of formatting characteristics  There are over 25 picture styles to choose from in MS Word  Picture styles are located on the contextual Picture Tools Format tab in the Picture Styles group Allows user to scroll through styles one line at a time Displays entire gallery when clicked 

Picture Effects  Picture effects enable a user to further customize a graphic  Effects included in MS Word: shadows, reflections, glow, soft edges, bevel, and 3-D rotation  The difference between styles and effects are the options available – each effect has several different options to change whereas a style does not  Picture Effects can be selected from the Picture Tools Format contextual ribbon 

Page Borders  A page border is a line or artistic effect that goes around the entire document  The page border option button is on the Design ribbon in the page background grouping (all the way to the right)  When the user selects this option a new window appears where exact selections can be made including color, style, and width 

Paragraph Spacing  Paragraph spacing can be set before and after a paragraph.  The spacing setting is available on the Page Layout Ribbon in the Paragraph grouping  By default MS Word sets the spacing at 0 pt before and 8 pt after (this accounts for the large space when a user hits enter) 

Center Page Contents Vertically  A user may want to center the contents vertically so there is the same amount of space on the top of page and bottom of page  Goto the Page Layout tab and click the dialog box launcher  Click the layout tab on the Page setup window – Vertical alignment is in middle of window 

Deleting / Moving Text  There are several ways to delete text from a document:  The delete key – when this is pressed it will delete one character to the right  The backspace key – this will erase one character to the left  Selecting an entire word or sentence and then pressing delete or backspace will erase the selection  When moving text the user should use the drag-and-drop method  Select the text to be moved | click and hold on that text | move the text to the desired location | release the mouse button 

Document Properties  Document properties are the details about a file  To get to the document properties window click the file tab | click info  Another word for the properties of a document is metadata  A Keyword is a word or phrase that further describes the document  You will not need to fill out this information – even if the book tells you to