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Kanban Kanban This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License. Please mention kanbantool.com in derivative works. Third-party photos from flickr.com under CC license. in 4 easy steps in 4 easy steps http://kanbantool.com © 2011 Shore Labs Zbigniew Zemła

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enjoy Kanban! enjoy Kanban! www.flickr.com/photos/bearpark/2741212476

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step 1 step 1 Visualise your work Visualise your work . . www.flickr.com/photos/3oheme/5141328136

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Get a whiteboard, break down the flow of work Get a whiteboard, break down the flow of work from the moment you start it to when it's finished from the moment you start it to when it's finished into into distinctive steps distinctive steps and and draw a column for each draw a column for each

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Next, get some stickies Next, get some stickies in as many colors as you can in as many colors as you can www.flickr.com/photos/rameshng/5723481678

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Write down each task on a separate sticky note Write down each task on a separate sticky note www.flickr.com/photos/philliecasablanca/3007652539

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Use different colors for Use different colors for different types of work different types of work

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And put them on the whiteboard. Each task will move And put them on the whiteboard. Each task will move from left to right until it's done and leaves the workflow. from left to right until it's done and leaves the workflow.

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Creating good workflow takes time and practice, Creating good workflow takes time and practice, but there are few basic examples you can begin with. but there are few basic examples you can begin with.

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Simple layout like this one is a good starting point, Simple layout like this one is a good starting point, especially for Personal Kanban and small teams. especially for Personal Kanban and small teams.

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A more complex example of time driven workflow for A more complex example of time driven workflow for Personal Kanban and small teams. Personal Kanban and small teams.

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Workflow for software development company Workflow for software development company

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Kanban Sales Pipeline Kanban Sales Pipeline

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step 2 step 2 Limit work in progress Limit work in progress . . With two hands you can juggle only few balls before you start dropping them www.flickr.com/photos/philliecasablanca/2584411389

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At At 100% capacity 100% capacity you have you have minimal throughput minimal throughput http://www.flickr.com/photos/lingaraj/2415084235

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And Kanban is all about And Kanban is all about maintaining flow maintaining flow and eliminating and eliminating waste waste. . www.flickr.com/photos/cefeida/4109239083

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Start by putting limits on columns Start by putting limits on columns in which work is being performed in which work is being performed

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WIP Limits aim to enforce a high, smooth flow of work WIP Limits aim to enforce a high, smooth flow of work and eliminate different kinds of waste and eliminate different kinds of waste

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On the personal level this gets much simpler On the personal level this gets much simpler

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Getting limits right takes time, Getting limits right takes time, so start with your best guess and fine-tune over time. so start with your best guess and fine-tune over time. The ultimate goal is to achieve The ultimate goal is to achieve constant, high throughput and personal / team performance. constant, high throughput and personal / team performance. After you introduce the WIP limits you can try to After you introduce the WIP limits you can try to propagate them back through the workflow, propagate them back through the workflow, observe results and adapt. observe results and adapt.

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step 3 step 3 Don't push too hard Don't push too hard Pull instead photo adapted from www.flickr.com/photos/stevendepolo/3212039475

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It's easy to get friction between different teams, It's easy to get friction between different teams, especially when one is more performant... especially when one is more performant...

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… … and pushes more work than and pushes more work than another one can actually handle. another one can actually handle.

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A solution to this is a A solution to this is a pull system pull system, , where next team pulls work only when ready for it. where next team pulls work only when ready for it.

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You can implement pull system by adding You can implement pull system by adding a limited capacity buffer between teams. a limited capacity buffer between teams.

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step 4 step 4 Use it! Use it! - then - - then - Monitor, adapt and improve Monitor, adapt and improve . .

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The best tool to measure Kanban performance is The best tool to measure Kanban performance is Cumulative Flow Chart Cumulative Flow Chart

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Each day, for each column, mark how many tasks Each day, for each column, mark how many tasks are in it or somewhere further down the workflow. are in it or somewhere further down the workflow. This will produce a mountain-like looking chart, which gives insight into This will produce a mountain-like looking chart, which gives insight into the process, shows past performance and allows to predict future results the process, shows past performance and allows to predict future results

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One of the many things you can read from it is the One of the many things you can read from it is the mean time for task to get through the workflow mean time for task to get through the workflow Note that without limit on Work In Progress, Note that without limit on Work In Progress, the Mean Cycle Time tends to increase drastically ... the Mean Cycle Time tends to increase drastically ... www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd

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… … eventually leading to the dreaded waterfall model eventually leading to the dreaded waterfall model www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd

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power tip 1 power tip 1 Use online tool to Use online tool to manage your activities manage your activities . .

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● online tool to manage your activities using Kanban method ● perfect for distributed teams ● real time collaboration ● accessible from everywhere ● provides in-depth analytics, including Cumulative Flow ● retains data about your past performance http://kanbantool.com

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power tip 2 power tip 2 Mix Kanban with Mix Kanban with something you like something you like . . www.flickr.com/photos/theogeo/2477475620

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ScrumBan ScrumBan http://leansoftwareengineering.com/ksse/scrum-ban/ http://leansoftwareengineering.com/ksse/scrum-ban/ http://www.flickr.com/photos/zoonabar/4377007642

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PomodoroBan PomodoroBan www.flickr.com/photos/callion/5525638094

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power tip 3 power tip 3 But most of all ... But most of all ...

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enjoy Kanban! enjoy Kanban! www.flickr.com/photos/bearpark/2741212476

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Thanks for watching! This presentation has been brought to you by: join kanbantool.com to empower your productivity with Kanban method