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GETTING SH*T DONE A GIF-LUSTRATED GUIDE TO MAKE SH*T HAPPEN

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ARE YOU BUSY?

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Photo by Quinn Dombrowski

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BUSY ≠ PRODUCTIVE

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Meet John.

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John is busy.

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John has 20 priorities.

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John

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This is John getting things done®

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Meet Jane.

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Jane is productive.

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Jane has 3 priorities.

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This is Jane getting things done®

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Might not be totally accurate to reality

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Busy people have 20 priorities

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Busy people have a mess

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Productive people have 3 priorities

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Productive people do have priorities

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Busy people want other people to be busy

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Busy managers measure hours of activity

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Productive managers measure output

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Meet Henry.

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Henry Ford

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Henry Ford built a fortune not by building better cars. By building a better system for making cars. BUT

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Busy people try to make better cars

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Productive people develop better systems for making cars

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Welcome to…

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The marvelous 140-slides mini-guide to become productive

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Here you have a few tips that work for me

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PRIORITIZE

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“Don't say you don't have time. Say it's not a priority.” - I forgot who said this PRIORITIZE

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Do you know what a MIT is? PRIORITIZE

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Most Important Task MIT = PRIORITIZE

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SET YOUR MITs First thing in the morning! PRIORITIZE

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Write down 3 things you must accomplish today PRIORITIZE

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You have more work, but you want to make sure that this 3 things are done today PRIORITIZE

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At least one of the MITs should be related to one of your goals PRO TIP: We will talk about goals later… PRIORITIZE

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PLAN YOUR DAY

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PLAN YOUR DAY Planning an entire day forces you to estimate tasks

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Don’t leave any blank space!

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PLAN YOUR DAY Estimating helps you learn from yourself and your velocity

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PLAN YOUR DAY Prioritize quick-wins. Don’t start with long tasks. PRO TIP:

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WRITE YOUR LESSONS LEARNED

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LESSONS LEARNED Successful people are always learning

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LESSONS LEARNED Asking yourself this simple question each day will help you become a continual learner

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FOCUS

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FOCUS Busy people multitask. Productive people focus.

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FOCUS CLOSE TABS

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FOCUS Focus on the tabs used in the task at hand

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Yes. Please.

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FOCUS DON’T CHECK YOUR PHONE

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FOCUS Flip the phone. +1000 focus points instantly won.

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FOCUS CLOSE YOUR EMAIL TAB

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FOCUS Answer your emails always at the same time, every day

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FOCUS I check it 3 times a day: - First thing in the morning - Before lunch - Before leaving the office

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FOCUS SHUT DOWN NOTIFICATIONS

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FOCUS

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FOCUS WORST INVENTION EVER

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FOCUS Turn off every notification to allow you get in the zone

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FOCUS You can check them later, when your break starts

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TAKE A BREAK

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TAKE A BREAK Being productive doesn’t mean that you have to work every single minute

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Breaks are important TAKE A BREAK

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Take a break at least every hour to refresh the mind TAKE A BREAK

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This is you after taking a break

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AUTOMATE

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AUTOMATE Don’t repeat yourself DRY

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When possible, automate recurrent processes to save time AUTOMATE

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Automating Linkedin recruiters replies

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SET GOALS and get habits!

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GOALS AND HABITS Goals gives us a sense of meaning and purpose

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GOALS AND HABITS Set S.M.A.R.T goals

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GOALS AND HABITS S - Specific M - Measurable A - Agreed upon R - Realistic T - Time-based

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My goals on a Github repository

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My 2016 reading list

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GOALS AND HABITS The secret to success is in the small actions you take every day

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GOALS AND HABITS “We are what we repeatedly do. Excellence, then, is not an act, but a habit.” - Aristotle

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GOALS AND HABITS Tracking you habits help you keep the streak PRO TIP:

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TOOLS

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There is no perfect tool, just use what works best for you

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The principles stay the same

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THIS WORKS FOR ME

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QUESTIONS

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Should I remember TO DO something?

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CREATE A TASK

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WUNDERLIST

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To-Do List & Tasks

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This is my key app for my everyday tasks

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Deadlines are your friends. They help you prioritize. Use deadlines. PRO TIP:

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Reminders are also your friends. They help you DO the thing in the right moment. Use reminders. PRO TIP 2:

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Should I remember … something?

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WRITE IT DOWN

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EVERNOTE

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Note taking

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Ideas taking

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Brainstorming the talk content

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Should I check my email?

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GO INBOX ZERO

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INBOX

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Smart email

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REAL messages categorization

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Automatic low priority bundle

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Actionable email

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Snooze + Pinned content + Reminders

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Clean and focused UI

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What about habits?

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TRACK THEM

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MOMENTUM

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Habits tracking

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BONUS

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1 PASSWORD

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Credentials manager

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Stop losing time with forgotten passwords

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Integrated with your browser and mobile phone Zero effort!

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Save other sensitive information such as bank accounts, software licenses keys, etc. PRO TIP:

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Fernando Agüero @fjaguero

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