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GETTING SH*T DONE A GIF-LUSTRATED GUIDE TO MAKE SH*T HAPPEN
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ARE YOU BUSY?
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Photo by Quinn Dombrowski
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BUSY ≠ PRODUCTIVE
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Meet John.
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John is busy.
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John has 20 priorities.
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John
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This is John getting things done®
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Meet Jane.
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Jane is productive.
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Jane has 3 priorities.
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This is Jane getting things done®
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Might not be totally accurate to reality
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Busy people have 20 priorities
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Busy people have a mess
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Productive people have 3 priorities
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Productive people do have priorities
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Busy people want other people to be busy
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Busy managers measure hours of activity
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Productive managers measure output
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Meet Henry.
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Henry Ford
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Henry Ford built a fortune not by building better cars. By building a better system for making cars. BUT
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Busy people try to make better cars
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Productive people develop better systems for making cars
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Welcome to…
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The marvelous 140-slides mini-guide to become productive
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Here you have a few tips that work for me
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PRIORITIZE
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“Don't say you don't have time. Say it's not a priority.” - I forgot who said this PRIORITIZE
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Do you know what a MIT is? PRIORITIZE
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Most Important Task MIT = PRIORITIZE
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SET YOUR MITs First thing in the morning! PRIORITIZE
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Write down 3 things you must accomplish today PRIORITIZE
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You have more work, but you want to make sure that this 3 things are done today PRIORITIZE
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At least one of the MITs should be related to one of your goals PRO TIP: We will talk about goals later… PRIORITIZE
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PLAN YOUR DAY
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PLAN YOUR DAY Planning an entire day forces you to estimate tasks
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Don’t leave any blank space!
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PLAN YOUR DAY Estimating helps you learn from yourself and your velocity
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PLAN YOUR DAY Prioritize quick-wins. Don’t start with long tasks. PRO TIP:
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WRITE YOUR LESSONS LEARNED
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LESSONS LEARNED Successful people are always learning
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LESSONS LEARNED Asking yourself this simple question each day will help you become a continual learner
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FOCUS
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FOCUS Busy people multitask. Productive people focus.
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FOCUS CLOSE TABS
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FOCUS Focus on the tabs used in the task at hand
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Yes. Please.
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FOCUS DON’T CHECK YOUR PHONE
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FOCUS Flip the phone. +1000 focus points instantly won.
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FOCUS CLOSE YOUR EMAIL TAB
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FOCUS Answer your emails always at the same time, every day
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FOCUS I check it 3 times a day: - First thing in the morning - Before lunch - Before leaving the office
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FOCUS SHUT DOWN NOTIFICATIONS
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FOCUS
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FOCUS WORST INVENTION EVER
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FOCUS Turn off every notification to allow you get in the zone
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FOCUS You can check them later, when your break starts
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TAKE A BREAK
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TAKE A BREAK Being productive doesn’t mean that you have to work every single minute
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Breaks are important TAKE A BREAK
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Take a break at least every hour to refresh the mind TAKE A BREAK
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This is you after taking a break
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AUTOMATE
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AUTOMATE Don’t repeat yourself DRY
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When possible, automate recurrent processes to save time AUTOMATE
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Automating Linkedin recruiters replies
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SET GOALS and get habits!
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GOALS AND HABITS Goals gives us a sense of meaning and purpose
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GOALS AND HABITS Set S.M.A.R.T goals
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GOALS AND HABITS S - Specific M - Measurable A - Agreed upon R - Realistic T - Time-based
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My goals on a Github repository
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My 2016 reading list
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GOALS AND HABITS The secret to success is in the small actions you take every day
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GOALS AND HABITS “We are what we repeatedly do. Excellence, then, is not an act, but a habit.” - Aristotle
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GOALS AND HABITS Tracking you habits help you keep the streak PRO TIP:
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TOOLS
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There is no perfect tool, just use what works best for you
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The principles stay the same
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THIS WORKS FOR ME
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QUESTIONS
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Should I remember TO DO something?
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CREATE A TASK
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WUNDERLIST
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To-Do List & Tasks
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This is my key app for my everyday tasks
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Deadlines are your friends. They help you prioritize. Use deadlines. PRO TIP:
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Reminders are also your friends. They help you DO the thing in the right moment. Use reminders. PRO TIP 2:
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Should I remember … something?
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WRITE IT DOWN
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EVERNOTE
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Note taking
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Ideas taking
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Brainstorming the talk content
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Should I check my email?
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GO INBOX ZERO
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INBOX
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Smart email
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REAL messages categorization
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Automatic low priority bundle
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Actionable email
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Snooze + Pinned content + Reminders
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Clean and focused UI
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What about habits?
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TRACK THEM
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MOMENTUM
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Habits tracking
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BONUS
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1 PASSWORD
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Credentials manager
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Stop losing time with forgotten passwords
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Integrated with your browser and mobile phone Zero effort!
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Save other sensitive information such as bank accounts, software licenses keys, etc. PRO TIP:
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Fernando Agüero @fjaguero
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