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@pareshmayani

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Agenda - Why you are an Organizer - Benefits of being an Organizer - How to Manage/Scale Community - Challenges of an Organising Team

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Happy Birthday to PM

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Why you are an organizer? What roles do you play as an organizer?

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Why? When you are having GF/BF/Family :D

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Solving out Problems

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Inspiring many out there

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Adding values to the community

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Connecting the dots...

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Connecting the dots... - Students - Engineers/Managers - Companies - HR Recruiters - Marketers Credit: https://i.dlpng.com/static/png/1384552_preview_preview.png

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“Doing something is better than doing nothing”

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Benefits (Direct/Indirect) of being an organizer

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Exposure

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Personal Branding

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Credit: https://brandyourself.com/blog/wp-content/uploads/chris-anderson-quote.png

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Networking

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Learning

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Learning - Communication Skills - Technical Skill - Team Management - People Management - Time Management - Places/culture

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How to Manage/Scale community

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1. Motivation (The 1st Step) 2. Execution (The First Challenge) 3. Continuation (What Next?) 4. Evaluation 5. Appreciation 6. Innovation 7. Connection

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1. Motivation (The 1st Step)

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1. Motivation (The 1st Step) - One Idea - To help people - As in early days we were learning online through blogs/tutorial/PDFs and helping each other, so why not help in a group - Story how it all started - From FB / StackOverflow chat to Coffee meetup, First Android event - And then GTUG and then GDG

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2. Execution (The First Challenge)

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2. Execution (The First Challenge) First Event • What content we should deliver? • Who will deliver? • To whom we will deliver(who will be the participants)? • Where to deliver? • How to deliver? The answers that we were looking for • Will people attend? • Will people enjoy? • Will people interact?

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3. What Next (Continuation)

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What Next (Continuation) - Reachout to more - Understand your community - Community Members Success

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Customer Success

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Customer Community Members Success

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Listen to them Obtain Feedback Gather events topics/ideas Provide support Collect speaker proposals Collect venue proposals Stay Connected and help them in Staying Connected

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Listen to them - Listen to your community members - Their expectation - Be a community Hero - Being only professional won’t last long to be a community hero, listening to the audience and providing valuable information to them will be the right motive to enhance the relationship to n number of times.

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Collect Feedback - Manage Community through community and feedback plays major role about the getting overall picture about the session/talk/webinar - Feedback gives insight about the improvement required silently

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Gather Ideas - Community has thousands of minds which definitely have tons of ideas to implement - Collecting ideas from different people will give an opportunity to think on some of best outcome if implemented For example, someone has asked to see the event remotely as the person can’t come to attend local event but eager to learn. From this, community can think either making the event live cast or to record it and upload to YouTube channel

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- Always be in touch with community members - Engage them in different ways on different social medias - Share the content - Reach out to those who are looking for knowledge, target them - Encourage members to give talk and participate in activities - Mentor/Guide them - Make them Local Heroes/influencers Keep the community WARM

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Stay connected & Help them staying connected - Community is not just about events/hackathons/meetups/talks - Having a WhatsApp group, slack group allows them staying connected with fellow community members - Allow them sharing their achievements/accomplishments - Allow companies sharing their jobs/openings/products

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Diversity & Inclusion Credit: https://www.womentechmakers.com/india

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Diversity & Inclusion • Understand Hurdles for #WomenInTech • Provide them a platform • Host exclusive events for #WomenTechmakers • Have a separate communication channel for them • Inspire them to join hands • Reach out to underrepresented groups/companies

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4. Evaluation

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Evaluation • Understand your own community • Do research what kind of skills you have in your community and what kind kind of skills they want to learn or share • Which time and format is best fit? • Look for collaboration for Logistics and venue • Companies • Colleges • Co-working space • Participants Feedback • Online, offline, in person, • Review from forums or social media post

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5. Innovation

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Innovation Try different format • Session, workshop, study jam or just video viewing party Try different topics • Tech / non tech • Beginner/ intermediate/ expert

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Innovation Try differently skilled people • First time speaker • Regular speaker • Pro / Experience speaker Try different venue • Office, open park, cafe, town hall

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6. Connection

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Connection Strong bonding with the Team itself first Be accessible to the community people Maintain the relation with the speakers which were not been able to speak or deliver the content Reach out to the companies to get more insights about the community needs Collaborate with other community in your region Do not forget your past sponsors and supporters.

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Speakers Management - Speakers are the Kings of your event - Speakers are putting average 5-6 days efforts for preparing an hour talk - Give them a shout out over social media and make them Kings - Have a group of speakers, keep them updated - Help them building portfolio: Record their sessions, share their contents and help them in reaching out to wider audience

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Gettings EXTERNAL speakers - All the speakers don’t have the luxury of company sponsorship - All the speakers can’t afford travel/cost and why would they do on their pocket money? - Help them by collecting nominal fees - Help them by travel sponsorship

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Collaboration

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Collaborate with domestic and global communities - Help fellow organisers for finding speakers - Get speakers from other communities - Help them organising events (by promoting, by organising, by being a mentor/guide)

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Eye on other communities - Being in this fastest growing world, it is very tough to learn everyday - Community is nowhere a competition but learning and taking good from others will make your community stronger

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Get Partners/Sponsors join hands

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Venue partners - Many companies have 5 days a week and so their venue is available for the weekend - Add them as a venue partner over meetup page/website - Give them due credits/branding opportunity - [Important] Help them in promoting their services/products - [Important] Help them in getting talents

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Getting Sponsors - Don’t do fake promises - Clearly define what you need (Amount/Momento sponsor/Video/Photo sponsorship) - And what values you would add them/Rewards you would return to them - Understand their expectations/need

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Getting Sponsors - Highlight them/Give them 5 mins slot/Allow them connecting with the community - Invite them to future events as well (Free slots)

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Last but most important

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Don’t run alone...

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“Alone you can walk 1 mile, together we can ~ miles”

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“The Team”

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The “Family”

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Summary - Stay passionate and motivate community members to come forward - Have “The Team” - Help yourself and Help others for learning/sharing/growing together - Do collaboration - Motivate Community members, mentor/guide them - Help sponsors/partners and get them onboard

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Credits for this talk - Banner, Artworks and Slide template by @trivedivatsal_ - Contents and Brainstorming together by “The Team” GDG Ahmedabad - Social media reach by “The Blue Commandos” team of GDG Ahmedabad - Artwork source https://www.freepik.com/

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Time’s up