Designing Open and Inclusive Communities Illustration by Bhrugu Yagnik and Ipsa Jain Women in Science - CSG Survey articles @malvikasharan Malvika Sharan Community Manager, Transitioning from EMBL Bio-IT to Turing Way 

Ph.D. Bioinformatics, Community Manager Woman, Indian immigrant to Germany Struggle to say “No”, love dogs (but don’t have any)! About me 

Image copyright EMBL European Molecular Biology Laboratory (EMBL) is a Flagship in Europe that constitute 27 member states. Community Manager of EMBL Bio-IT Since 2016 

Image copyright EMBL European Molecular Biology Laboratory (EMBL) is a Flagship in Europe that constitute 27 member states. Percentage of bioinformaticians Computation Wet-lab Community Manager of EMBL Bio-IT Since 2016 

Bio-IT is a community initiative, which aims to build, support, and promote computational biology activity at EMBL and in other communities. Toby Hodges Renato Alves Community Manager of EMBL Bio-IT Since 2016 

Community Manager of Turing Way (moving to London next week) 

Community Manager of Turing Way (moving to London next week) Kirstie Whitaker The Turing Way is a guide to ‘how-to data science and research’. It offers a global and democratic platform for collaboration, contribution, and skill-building for everyone interested in data science. 

Co-founder of Open Life Science Program Bérénice Batut Developed at the Mozilla Open Leadership x cohort . “Open by design” in both technical and community aspects. Current members: 29 mentees, 19 Projects, 21 active mentors, >50 experts. Yo Yehudi 

Designing Open and Inclusive Communities Illustration by Bhrugu Yagnik and Ipsa Jain Women in Science - CSG Survey articles @malvikasharan 

Jargon Busting 1. Community & Community Manager Picture on Unsplash by @anthonydelanoix 

Community is a social unit where members share common values and missions. References: - ”Community : The Blackwell Encyclopedia of Sociology : Blackwell Encyclopedia of SociolOnline". www.sociologyencyclopedia.com. Retrieved 2016-07-01. Picture on Unsplash by @anthonydelanoix 1. Community & Community Manager 

Community is a social unit where members share common values and missions. References: - ”Community : The Blackwell Encyclopedia of Sociology : Blackwell Encyclopedia of SociolOnline". www.sociologyencyclopedia.com. Retrieved 2016-07-01. - Walls, David (1994) "Power to the People: Thirty-five Years of Community Organizing". From The Workbook, Summer 1994, pp. 52–55. Retrieved on: June 22, 2008. Community managers build and facilitate platforms for such social units to perform effectively. Picture on Unsplash by @anthonydelanoix 1. Community & Community Manager 

Picture on Unsplash by @smile_97 2. Open as in “Open Science” Jargon Busting 

‘Open Science is an umbrella term that involves various movements to remove barriers from sharing scientific resources at all stages of research’ (FOSTER Project, European Union) Picture on Unsplash by @smile_97 2. Open Science 

Open Access Open Source Citizen Science Scientific network Open Educational Open Peer Review Open Notebooks Open Data … ‘Open Science is an umbrella term that involves various movements to remove barriers from sharing scientific resources at all stages of research’ (FOSTER Project, European Union) Picture on Unsplash by @smile_97 2. Open Science 

Picture on Unsplash by @aaronburden 3. Inclusive Jargon Busting 

“Inclusive” is a term that describes process of inclusion by which a community values, includes, involves diversity to improve its well-being Picture on Unsplash by @aaronburden 3. Inclusive 

“Inclusive” is a term that describes process of inclusion by which a community values, includes, involves diversity to improve its well-being Inclusion and diversity to goes hand-in-hand Picture on Unsplash by @aaronburden 3. Inclusive 

Diversity is the about “attracting different people” Inclusion is about “empowering them” by providing an environment that brings the best of their combined skills, backgrounds and experiences “Inclusive” is a term that describes process of inclusion by which a community values, includes, involves diversity to improve its well-being Inclusion and diversity to goes hand-in-hand Picture on Unsplash by @aaronburden 3. Inclusive 

Designing Open and Inclusive Communities 

COMMUNITY Social unit with common values, supported by community managers to function effectively Picture on Unsplash by @anthonydelanoix Designing Open and Inclusive Communities 

Movements by the scientific communities to remove barriers from sharing scientific resources OPEN Science COMMUNITY Social unit with common values, supported by community managers to function effectively Picture on Unsplash by @anthonydelanoix Picture on Unsplash by @smile_97 Designing Open and Inclusive Communities 

Movements by the scientific communities to remove barriers from sharing scientific resources INCLUSIVE OPEN Science Involving diverse people and empowering them (inclusion) to improve communities’ well being COMMUNITY Social unit with common values, supported by community managers to function effectively Picture on Unsplash by @anthonydelanoix Picture on Unsplash by @smile_97 Picture on Unsplash by @aaronburden Designing Open and Inclusive Communities 

Movements by the scientific communities to remove barriers from sharing scientific resources INCLUSIVE OPEN Science Involving diverse people and empowering them (inclusion) to improve communities’ well being COMMUNITY Social unit with common values, supported by community managers to function effectively Why is there an emphasis on design? DESIGN Thinking Picture on Unsplash by @anthonydelanoix Picture on Unsplash by @smile_97 Picture on Unsplash by @alvaroreyes Picture on Unsplash by @aaronburden Designing Open and Inclusive Communities 

Movements by the scientific communities to remove barriers from sharing scientific resources INCLUSIVE OPEN Science Involving diverse people and empowering them (inclusion) to improve communities’ well being COMMUNITY Social unit with common values, supported by community managers to function effectively Designing Open and Inclusive Communities Why is there an emphasis on design? DESIGN Thinking Picture on Unsplash by @anthonydelanoix Picture on Unsplash by @smile_97 Picture on Unsplash by @aaronburden Picture on Unsplash by @alvaroreyes Open Communities are NOT inclusive by-default 

Open Communities are NOT inclusive by-default Open Science Aspect Main Practices Open by default Open by design Pre-publication, peer- review, Open Access Open Access, Open Data, Open Code Open Source, Citizen Science Open Education, Open Notebook 

Open Science Aspect Main Practices Open by default Open by design Pre-publication, peer- review, Open Access Research and development (R&D) Open Access, Open Data, Open Code Democratizes accessibility and engagement Open Source, Citizen Science Promote collaborative work culture Open Education, Open Notebook Training & learning resources Open Communities are NOT inclusive by-default 

Open Science Aspect Main Practices Open by default Open by design Pre-publication, peer- review, Open Access Research and development (R&D) Reproducibility doesn’t have to be the main concern Open Access, Open Data, Open Code Democratizes accessibility and engagement Doesn’t need to be reusable for people with lower resources Open Source, Citizen Science Promote collaborative work culture Doesn’t mean including talents from diverse backgrounds Open Education, Open Notebook Training & learning resources Are not considered a requirement to carry out R&D Open Communities are NOT inclusive by-default 

Open Science Aspect Main Practices Open by default Open by design Pre-publication, peer- review, Open Access Research and development (R&D) Reproducibility doesn’t have to be the main concern Lowers the barrier for reproducibility Open Access, Open Data, Open Code Democratizes accessibility and engagement Doesn’t need to be reusable for people with lower resources Designed to be scalable across different platforms Open Source, Citizen Science Promote collaborative work culture Doesn’t mean including talents from diverse backgrounds Proactively includes voices that are missing or excluded Open Education, Open Notebook Training & learning resources Are not considered a requirement to carry out R&D Aims to empower individuals by transferring skills Design thinking puts human needs at the core of every aspect of the project. 

Why do we need to involve diverse perspectives? Picture on Unsplash by @youxventures Allows us to approach the same question ‘objectively’ from multiple point of view and challenge our understanding! 

Diverse Teams Lead to Better Outcome https://www.visualcapitalist.com/gender-diversity-bottom-line/ In addition to scientific methods and techniques, science involves choices about what problems and populations to study, and what procedures and measures to use. In making these choices, diverse perspectives and values are important. Presidential column, Diversity Makes Better Science (2012). Association for Psychological Science. 

Diversity leads to inclusiveness and design thinking https://www.freepik.com/free-photos-vectors/joining-hands Inclusiveness is an outcome of inclusive policies and actions undertaken in a diverse community to improve its well-being 

https://www.freepik.com/free-photos-vectors/joining-hands Includes individuals/groups who were previously excluded Measured in terms of eligibility, opportunities, and involvement in decision-making and leadership Achieved when members share (not compete) for resources or power Inclusiveness is an outcome of inclusive policies and actions undertaken in a diverse community to improve its well-being Diversity leads to inclusiveness and design thinking Ref: C. Talmage and R. C. Knopf, Springer International Publishing AG 2017, New Dimensions in Community Well-Being 

Inclusiveness approach allows us to design projects and communities that takes others perspectives and level of privilege into account Picture on Unsplash by @priscilladupreez Improves well-being of community members 

Inclusiveness approach allows us to design projects and communities that takes others perspectives and level of privilege into account Picture on Unsplash by @priscilladupreez - economy, funding, infrastructure … - encounters based on gender, nation, career stage, culture, language … - background or identity that is socially stigmatised in past - previously experienced trauma, harassment, or bullying - living with visible or non-visible disability or diseases - … - Improves well-being of community members 

Improves well-being of community members Picture on Unsplash by @priscilladupreez Working for an organization that is more supportive of the LGBTQ+ community is related to higher job satisfaction and lower job anxiety there is still a prevalent view that it is irrelevant to share LGBTQ+ identities in the scientific workplace. Katelyn M. Cooper and Sara E. Brownell, Coming Out in Class: Challenges and Benefits of Active Learning in a Biology Classroom for LGBTQIA Students. (2016), doi: 10.1187/cbe.16-01-0074. 

It’s not a new idea, but there is no silver bullet! How to design for open- & inclusiveness? Picture on Unsplash by @@ktabori 

Who is impacted by my work (research, community, event, etc.)? Picture on Unsplash by @@ktabori Who is identifying problems and making decisions? Who's voice is missing and how will their input be useful? Designing for open- & inclusiveness? 

A few examples from EMBL Bio-IT • Involving community members in decision making 

A few examples from EMBL Bio-IT • Involving community members in decision making • Acknowledging and rewarding volunteers (i.e. small funding/fellowships) 

A few examples from EMBL Bio-IT • Involving community members in decision making • Acknowledging and rewarding volunteers (i.e. small funding/fellowships) • Building connections through informal events, drop-in sessions, etc. 

A few examples from EMBL Bio-IT • Involving community members in decision making • Acknowledging and rewarding volunteers (i.e. small funding/fellowships) • Building connections through informal events, drop-in sessions, etc. • Community capacity and need assessment to develop strategies 

A few examples from EMBL Bio-IT • Involving community members in decision making • Acknowledging and rewarding volunteers (i.e. small funding/fellowships) • Building connections through informal events, drop-in sessions, etc. • Community capacity and need assessment to develop strategies • Annual “Thank you” event to celebrate our contributors and members 

A few examples from the Turing Way • Completely open and transparent project available under open license 

A few examples from the Turing Way • Completely open and transparent project available under open license • Welcomes contributions from anyone interested with varying skills 

A few examples from the Turing Way • Completely open and transparent project available under open license • Welcomes contributions from anyone interested with varying skills • Immediately acknowledges contributors as authors on GitHub 

A few examples from the Turing Way • Completely open and transparent project available under open license • Welcomes contributions from anyone interested with varying skills • Immediately acknowledges contributors as authors on GitHub • Committed to designing inclusive events (online, offline and in person) • Online Collaboration Cafe provides support to the remote participants 

A few examples from the Turing Way • Completely open and transparent project available under open license • Welcomes contributions from anyone interested with varying skills • Immediately acknowledges contributors as authors on GitHub • Committed to designing inclusive events (online, offline and in person) • Online Collaboration Cafe provides support to the remote participants • In person events such as Book Dash with travel and child care grants 

Case study for designing inclusive events in your community A Book Dash is a one day collaborative event where you’ll work with others to add to and improve the Turing Way book. 

Case study for designing inclusive events in your community A Book Dash is a one day collaborative event where you’ll work with others to add to and improve the Turing Way book. A few things that goes in to "designing” such events are (not a complete list) Picture on Unsplash by @nevenkrcmarek Risk management for your scientific events, M.Sharan, DOI: 10.5281/zenodo.3368395 

Case study for designing inclusive events in your community A Book Dash is a one day collaborative event where you’ll work with others to add to and improve the Turing Way book. A few things that goes in to "designing” such events are (not a complete list) • Allocating/identifying funding to support everyone’s attendance • Accessible venues with contact information • Defined timeline for the selection process • Single findable location for information • Inclusive language in all communications • Review based on fair rubrics by multiple members • Acceptance and rejection letters with feedback • Code of Conduct and participation guideline shared • Travel, accommodation and child care arrangement • Registration with possibility to mention other requirements • … Picture on Unsplash by @nevenkrcmarek Risk management for your scientific events, M.Sharan, DOI: 10.5281/zenodo.3368395 

1. Who is impacted by your work (research, community, event, etc.)? Picture on Unsplash by @ktabori 2. Who is identifying problems and making decisions? 3. Who's voice is missing and how will their input be useful? Exercise: Think of a 1-day or shorter event that you organize or an open project that you maintain. How will you design that for inclusiveness? 

Picture on Unsplash by @forja2 Exercise: Think of a 1-day or shorter event that you organize or an open project that you maintain. How will you design that for inclusiveness? Report Out 

Acknowledgements Kirstie Whitaker Louise Bowler Sarah Gibson Patricia Herterich Rachael Ainsworth Martin O'Reilly Rosie Higman James Hatherington Anna Krystalli Catherine Lawrence Alex Morley & many more contributors Toby Hodges Renato Alves Toby Gibson and team Georg Zeller Peer Bork & many members! Yo Yehudi Bérénice Batut Abby Cabunoc M. (Mozilla) Chad Sansing (Mozilla) Mentors & friends Expert community OLS-1 cohort members