Autumn 2020 Orientation for new international students (English)by UTokyo ISSR

13e0500d2721da6352a312b77b98c4f6?s=47 UTokyo ISSR
September 25, 2020

Autumn 2020 Orientation for new international students (English)by UTokyo ISSR

Orientation slides for UTokyo new international students (Autumn 2020) 



September 25, 2020


  1. Autumn 2020 Orientation for New International Students 1 International Student

    Support Room 東京大学 留学生支援室 ENG
  2. 2 1. Where to find information 2. On-Campus/Online Resources for

    Students 3. School Rules and Regulation 4. Life in Japan -Visa/Immigration Regulation -NHI/Tax -Health, Safety and Budgeting, Support for your family 5. Networking
  3. 1 Where to Find Information 3

  4. 4 The information from University may be posted on -The

    University Website -The webpage of your department/graduate school -UTAS -Sent to your email address(registered on UTAS) ▪Please ensure that you keep your personal information (email address/address) registered on UTAS accurate and up-to-date. ▪Check the websites regularly 1. Where to find information
  5. 5 1) 2) University Website Top-page COVID-19 measures

    and information on UTokyo website For Current Students
  6. 6 Please also bookmark Website for International Students

    Register Email news for International Students
  7. 2 On-Campus/Online Resources for Students 7

  8. International Student Handbook https://www.u- 8 UTokyo website for International

    Students You can find general information for international students
  9. Student Services on Hongo Campus 1 2 Go Global Center

    ISSR Support Desk 留学生支援室 サポートデスク Student Counseling Center 学生相談所 (in Japanese) Harassment Counseling Center ハラスメント相談所 Student Support Center Career Support Office, Disability Office, Gotenshita Gym 学生支援センター 3 University Hospital Area病院 4 Admin. Bldg.#2 International Student Support Room 留学生支援室(3F) Health Service Center 保健センター(2F) 9
  10. Currently, consultation services for students are partially in- person, but

    mainly remain on-line. Please check the websites and find out the details. When using the services in person, make sure to follow the instruction to reduce the risk of spreading infection. *Find the available services on campus -Consultation services available in English 10 Where to contact when you feel unwell or have concerns
  11. Health Service Center 2F, Admin bldg. 2 保健センター Internal medicine,

    otolaryngology (ear, nose, and throat), dentistry*, psychiatry* 内科・耳鼻科・歯科*・精神科* *Appointment necessary for dentistry and psychiatry. Check the information on the website. -Regular health check-up (once a year) -Bring your student ID (NHI card is not necessary) -Reasonable treatment cost -Referral to a medical institution outside of the university, when necessary -Doctors have experience with international students 2 11 In case you have a fever, make a phone call and ask for guidance at 03-5841-2573
  12. 12 Go Global Center Support Desk is now online

    *Inquiry about daily life issues/Japanese language support *Registration for various exchange programs *Taking appointment for counseling and career support *English/Japanese (Mon-Fri), Chinese speaking staff(Thu) Inquiries : 03-5841-2360 1 International Student Support Room(ISSR) About us :
  13. 13 Other in-person services at Go Global Center -Visa consulting

    service In-person service(Mon/Wed) at Go Global Center Student Plaza is now closed. Services available online. -University Guarantor System Counter service is closed. Apply online and send documents by postal mail. Inquires to International support Group Please also check UTokyo web for International Students If you are KOMABA Campus Students, check this page
  14. Counseling /Consultation Services International Student Support Room 留学生支援室 (ISSR) Room

    333 3F, Admin bldg. #2/ English, Japanese (Mon-Fri) /Chinese (Mon, Wed, Thu) -Currently, we provide personal counseling via Zoom. *Please check our availability of the in-person counseling. Career concern, Job hunting in Japan, Psychological issues, Cross-cultural adjustment issues, Academic issues, Time management skills, Relationship issues, Troubles 就职、寻找工作、心理咨询、适应异文化、学业问题、时间管理、人际关系问题、校园内的纠纷 *How to make an appointment Inquiries : 2 14
  15. Other counseling resources on campus 15 Counseling in English (Komaba

    campus) Contact < > for an appointment Student Counseling Center 学生相談所 Provides counseling service for all students (in Japanese)
  16. Disability Services Office Support and accommodations are provided based on

    the needs and conditions of each students with disability See more details Harassment Counseling Center Sexual harassment, or any kinds of harassment on campus(English/Japanese) 16
  17. 17 How can Student Support Services be useful for students?

    -Talking to someone generally helps to release stress. -Guidance and information may help you find alternative ways to deal with your concerns. -It also helps you to recover smoothly and maintain your health condition. -Learning stress management skills will help you to cope with your stress more effectively. How can students know when they should get some support from professional? Stress reaction can take many different forms. For example, sleep too much or cannot sleep, changes in diet, and eating too much or too less, having trouble concentrating, feeling down or high, wanting to cry or feeling numb, easily annoyed and angry, or feeling less confidence and useless. Some of you may think that professional support is last resort. Do not hesitate to contact us when you do not feel well. Do students need to provide their personal information to use services? Some services ask you to provide your personal information. Your information will be protected and will not be disclosed to anyone without your consent. If you have concerns, ask the staff about their confidential policy. We are happy to answer your question so that you feel more comfortable using our services.
  18. • Personal consultation (Career Support Office / ISSR) • ISSR

    collaboratively works with Career Support Office and holds career seminars for international students. • Support may be available at your department (such as support from alumni, University recommended recruitment system, etc.) You can also receive the useful information via Career support for international students 18 ISSR newsletter for International Students 就職活動関連の情報は留学生支援室メールニュースで配信 ISSR Consultation Career Support Office Please also check JASSO Job Hunting Guide for International students
  19. Student Support Center Offices for Student activities (2F) *Register student

    organization *booking for student activity spaces (3F) *Purchase pass for Gotenshita Gym Scholarship and Welfare Group (1F) *Applying for Tuition Exemption Disability Support Center B1F(Mall floor) Career Support Office 3 19
  20. Gymnasium Gotenshita Memorial Arena 400yen/1 day 9,000yen/Annual pass *Purchase at

    Student Support Center Mon-Fri 11:30-20:20(-21:20 May-July) Sat 10:30-19:20 Gotenshita 3 20 Read the instruction for Gotenshita Users Japanese English Please also check the notice for updated information
  21. 21 Co-op Join Co-op at Co-op office 16,000 yen deposit

    (will be refunded when you graduate.) Member benefits •Discount at Co-op bookstore, cafeteria and dining hall •Discount on CD/DVDs at Co-op bookstores.(back-order) •TUO card application (Co-op credit card - VISA). For more details: (*Please check the office hour before you visit the office to apply for the membership)
  22. Co-op Shops & Cafeterias 1F Bookstore (10% discount for member)

    2F Daini Dining Hall (lunch)/Co-op office Including Vegetarian/Halal meals 3F Activity Space *Friday prayer space for Muslim students Co-op store No.2 Co-op store No.1 Chuo Dining Hall Including Vegetarian /Halal meals Breakfast, Lunch, Dinner *opening hours may vary 22 Please check the opening hours of the Co-op shops
  23. 23 Renting private apartment -University has “Apartment Guarantor System” for

    international students. Counter service is closed. Apply online and send documents by postal mail. Inquires to International support Group -Apartment information is available from Housing office website Basic Information about renting the apartment in Tokyo area -Initial cost is between 4 and 6 times of the monthly rent (agent fee, key money, deposit, rent for the first month, plus moving fee.) -Apartment (single room) in Bunkyo-ku area- 65,000-75,000 yen/month. -Usually, contract is for 2 years/ extend with extension fee. -Notice is required 1 or 2 months before the moving out. Please also check necessary procedures when you are moving
  24. 24 UTokyo Internet Services Your UTokyo Account UTokyo Account, UTokyo

    Wifi, ECCS Cloud Mail (Email address) Please also check Preparing for online classes for new and currently enrolled students
  25. 3 School Rules and Regulation 25

  26. 26 Rules and regulations on Campus School rules/regulation Questions

    regarding School Procedures Such as • Can I take a leave of absence? • What will happen if I fail to pay my tuition fee on time? • What will happen if I cannot complete enough credit? • Do I need to inform my absence when I plan to go abroad/ return to my home country for holiday? • Do I need to inform my address when I move to new apartment? ⇒Faculty/graduate school office Due to COVID-19, special rules may be implemented to support students. Please discuss with your graduate school when you have concerns with school procedures.
  27. 27 Information ethics and computer use Guidelines for Information Ethics

    and Computer Use Social Media Policy Academic manners /Research ethics Please follow instruction provided by your school/graduate school. Harassment Prevention Policy on campus
  28. 28 Keeping yourself out of troubles There are some

    cases where international students may find themselves in trouble due to not knowing the laws and rules in Japan. It is best to learn the rules and to protect yourself from getting into situations where you may be in trouble. Prevention of alcohol related accidents Drinking while under the age of 20 and encouraging those under 20 to drink is strictly prohibited by law. Drug Abuse Prevention Use or possession of illegal drugs is strictly prohibited by law. Ethics for dealings of information and Social Network Services (SNS) You must comply with information ethics stipulated by UTokyo not only on campus, but in your daily life as well. Part-time Job For details, please see Apartment/Housing Rules Please find Chapter 4 ”Rules and precautions” in Guidebook "Basic Knowledge of House Hunting”
  29. 4. Life in Japan Visa/Immigration Regulation, Tax, Health Insurance, Safety,

    Budgeting, Support for your family members 29
  30. Visa/Immigration Regulation 30 Please carefully read the visa/immigration rules in

    Japan. You are responsible to learn and follow the rules that apply to you. Visa Information Visa Consultation on Campus Notice: Due to the Novel Coronavirus, special condition may be applied to your visa /immigration procedure. Please carefully check the related information. ISSR lists the important information for international students.
  31. 31 • Register at city/ward office within 14 days after

    moving into the new place. • Keep Residence card number in case of reissuing the card • Any changes with your status need to be reported within 14 days (change of address→city/ward office, change of visa status, name →Immigration Bureau) • You must carry your residence card always with you(passport cannot substitute resident card) • College student residential status is only valid while you are student (NOT until the date shown on the card) *Please also check” Part time job ” Residence Card
  32. 32 Individual Number Notices Individual Number Notices will be delivered

    via registered mail 2-3 weeks after the residence registry at a city/ward office. Individual Number (Social security and tax number) In case that you are absent when delivery is attempted, a notice will be left by the postal service. Arrange the re-delivery within the storage period.
  33. 33 “Individual Number Card” -You can apply for your “Individual

    Number Card.” *Plastic card. *The Card is called “My Number Card” in Japanese. ▪How to Apply: *When you move in/out, you must report the change of address. (Your individual number will not be changed.) ▪Administrative procedures that require your Individual Number: ・Notify your part-time employer to receive your salary ・Various administrative procedures at a city/ward office ・Fill out the paperwork for tax filing…etc. ▪Documents to prove your Individual Number: ・Individual Number Card (plastic card) ・Resident Certificate (住民票/Ju-min-hyo) with your Individual Number on it (a certificate issued by the city/ward office where you live)
  34. National Health Insurance (NHI) 70% covered by NHI 30% You

    will pay Health insurance premium changes based on your earning in the previous year(Jan-Dec) *1,500-2,000 per month, if you are student without income. *If you fail to finalize your income status in the previous year, you may be charged to pay more. Please check the slips that you receive at the end of June each year from NHI office and make sure the premium stays the same. 34
  35. 35 NHI and TAX procedure Scholarship is NOT considered as

    income. Some fellowship grant is considered as income. With income Income Tax refund -At Regional Tax office / Feb 16-March 15 -Tax withholding slip (receive in Dec.) from employer is required. *Check if your country has tax treaty with Japan Without income If you have no income, submit “Regional tax report form (to declare you had no income in the previous year)” in Feb/March to city/ward office to claim your income status. If you fail to take this procedure, your national health insurance premium may increase. Notice will be sent to you from the ward/city office in June/July to inform insurance premium of the coming year. Make sure the premium stays the same, if your income status has not been changed.
  36. 36 1st step Clinic, University Health Service Center 2nd step

    Large medical institution such as the University of Tokyo Hospital Referral Letter Referral letter is required to visit a large medical institution. *Visiting directly to the large hospital is not necessary except for emergency. It will be charged extra fee in addition to the regular medical expenses. Medical Services in Japan
  37. 37 -Tokyo Metropolitan Health and Medical Information Center (Himawari)

    -Hospital Information in Japan (for international travelers) You can find suitable hospitals filtering by area, language of use and medical department. (English) (Japanese) -Inbound Medical Assistance Service for International Students (IMAS) UTokyo International students can join for free of charge. Registration is required. Emergency 24/7, 365 days-a-year Medical Assistance (Japanese/English/Chinese) for International Students. Finding a doctor
  38. 38 Where to contact when you feel concerned about COVID-19

    If you feel concerned about COVID-19, please contact the centers below by phone. -Tokyo Novel Coronavirus Call Center 9:00-22:00 (everyday) Tel: 0570-550571 (English, Chinese, Korean and Japanese) -TOCOS (Tokyo Coronavirus Support Center for Foreign Residents) -AMDA International Medical Information Center (Multilingual Consultation Service) -Tokyo Metropolitan Health and Medical Information Center (English, Chinese, Korean, Thai, Spanish) -IMAS (Medical Consultation Service for UTokyo International Students for free): Registration necessary to use the medical assistance service (24/7)
  39. 39 Insurance Accident Insurance for Students pursuing Education and Research

    (GAKKENSAI) All UTokyo students are covered by this insurance. This covers accident during school activity, including the accident while you are commuting to campus. Damage you caused WILL NOT be covered by this insurance. Comprehensive Renter’s Insurance for Foreign Students (留学生住宅総合補償) For students who use University guarantor system to rent a room. Damage you caused may be covered by this insurance. (Conditions may apply.) Gakkensai Futai Gakuso for Inbound students (留学生向け学研災付帯学生生活総合保険) Inclusive insurance which also covers accident not related to school activity. *Strongly recommended to buy this insurance! Contact your graduate school or ISSR for more information. Ref. *Insurance for the visitors If your family members are planning to visit you, make sure they buy oversea travel insurance before departure!
  40. 40 Bicycle Register your bicycle Step1: Register Anti-Crime Prevention at

    the bicycle shop Fee: 500 yen Step2: Parking on Hongo Campus Apply at Co-op store No.2 Fee: 1,000yen for one academic year Make sure of the traffic rules * Left side/No umbrella/No cellphone/No headset *Parking spaces for bicycles are restricted around subway/railway stations or most public areas. Buy insurance Regarding the bicycle liability insurances Under the Tokyo Metropolitan Government ordinance, all cyclists in Tokyo must be covered by liability insurance. If you have not bought any liability insurance, please enroll in the insurance as soon as possible.
  41. 41 (sample) 譲渡 証 明 書 TRANSFERENCE OF OWNERSHIP (被譲渡者)NEW

    OWNER 氏名 NAME 住所 ADDRESS (THE DATE OF TRANSFER THE OWNERSHIP) 私は、 年 月 日に上記の者に下記自転車を譲渡しまし た。 I transferred the ownership of my bicycle to the person mentioned above. 製造会社名 MANUFACTURER 型・色 TYPE & COLOR (譲渡者)PREVIOUS OWNER 氏名 NAME 住所 ADDRESS 電話番号 TEL. If you get a second-hand bicycle from your friend, re-register anti- crime prevention with a letter of transference of ownership.
  42. 42 • Call 110 (Police) for record • Call 119

    for ambulance or see a doctor for medical examination • Exchange contact information(name, address, telephone number, insurance company) • Inform your accident to your graduate/department office and receive further support • If you are driving a car with your international driver’s license, make sure that it is valid in Japan Details : In case of traffic accident
  43. 43 Crisis intervention support for sexual assault and STD (Sexually

    Transmitted Diseases) Do never hesitate to contact on-campus student support services. You can also utilize off-campus support resources. Off campus resources Sexual Assault Relief Center (SARC TOKYO) 03-5607-0799 (24 hours) (in Japanese) (in English) *Available support: Telephone/interview consultation/Reference and accompaniment to hospital /Accompaniment to police STD Free Testing (with multilingual support ) Schedule for the year 2020 Also check:
  44. ← English 中文 → 44 Prepared for Earthquakes and other

    natural disaster Preparedness Tokyo Handbook 防灾手册 JR-EAST Train Info Delay information, route search, route map, etc. Available in English, Simplified Chinese, Traditional Chinese, Korean Tokyo Metropolitan Disaster Reduction Map You can search for the temporary stay facility, shelters, evacuation areas, etc. ← English 中文 →
  45. 45 UTokyo website on Disaster Prevention Earthquake prevention on

    Campus” slide is available (Japanese, English and Chinese version) UTokyo will provide information during times of disaster. Web (Japanese) Facebook (English/Japanese) Twitter (English/Japanese) ▪Seminar on Earthquake Disaster Reduction for International Students -Date/Time:October 12 (Mon) 12:10-13:10 -Place:Zoom meeting room *Link TBA -Languages:English -Details: -Cooperated by Earthquake Research Institute, The University of Tokyo 45
  46. Scholarship and other financial aid See more information regarding financial

    aid Tuition Exemptions University Recommendation The university recommends the candidates selected through internal screening processes. Please contact your faculty /graduate school office if you would like to be candidate. Direct Application Students can apply directly to the foundations by themselves. List : Scholarships for International Students offered by Private Organizations 46
  47. Budgeting Average of Monthly Payment of UTokyo Students (UTokyo international

    students survey, as of 2014) All (N=584) Single student Living with family Total expenses (except school fee) ¥133,500 ($111) ¥124,100 ($103) ¥193,300 ($1,610) Food ¥43,300 ($360) ¥40,300 ($335) ¥62,500 ($520) Rent (Private apt) ¥61,400 ($511) ¥58,800 ($490) ¥74,750 ($622) Utility ¥11,200 ($93) ¥10,000 ($83) ¥18,400 ($153) Transportation ¥7,600 ($63) ¥6,600 ($55) ¥14,400 ($120) 47
  48. 48 Part-Time Job Obtain a permission to engage in part

    time job (at Immigration bureau if you have not gotten one at the airport when you first entry to Japan) 28 hours/week (8hours/day, during long holiday) Minimum wage per hour in Tokyo 1,013yen (as of Sep. 2020) NOTE -You are not able to engage in a part-time job after you graduate from university, even though your college student visa and the permission (to do a part-time job) is not expired. -Some scholarship/grant may not allow you to engage in part time job -Make sure of your working conditions
  49. 49 Information and Support for your family members ・Support available

    for your family member in Japan ・University Nursery Please contact ISSR for more information.
  50. 4 Networking 50 5 Networking

  51. Finding a partner and meeting students on campus ISSR Language

    Exchange Program for UTokyo students Register online and find your partner. October 13 (Lunch time) Introductory Session and Student Gathering Registration: More details about the program Networking opportunities 51
  52. 52 Conversation Club in Chinese / Go Global Center Date:

    1st & 3rd Monday 12:10-13:00 2nd & 4th Wednesday 12:10-13:00 オンライン中国語茶話会は、学内の留学生と日本人学生が交流する場として、留学生支援室が主催 するものです。学生同士で日本語と中国語などの言語を交えて,日常生活や趣味、文化、勉学、就 職などさまざまな話題を繰り広げ、情報交換をすることができます。 在線中文茶話会由留学生支援室組織,旨在為東京大学的留学生和日本人学生提供一個交流的平台。 可以使用中文或日文等,就日常生活、愛好、文化、学業、就職等展開話題、交換信息。 中国語茶話会(汉语聊天室) Registration:
  53. International Student Associations Student clubs and circles

    University festivals :May festival (Hongo campus)/ Komaba festival (End of Nov.) Peer support room: Student led support group for UTokyo students You can check activities organized by Peer Supporters! Student Clubs and Activities 53
  54. 54 UTokyo Alumni Associations Join the global alumni network !

    Home > Alumni > UTokyo Alumni Association > Alumni Associations
  55. Register now! We send you useful information every other week!

    ISSR Email newsletters for International Students 55