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How I Stopped Worrying and Learned to Love Institutional Repositories
Lisa M. Rabey / Grand Rapids Community College / http://bit.ly/iloveir
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-Robert Burns
The best laid schemes of mice
and men go often awry.
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Plan for failure.
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About
GRCC
• Founded
in
1914
• Main
campus
is
in
downtown
Grand
Rapids,
two
distance
campuses,
plus
two
learning
centers
in
the
city
• 10,000
FTE;
32,000
total
students
yearly
• About
300
FT
faculty,
600
adjuncts
(and
growing)
• In
addiKon,
there
almost
a
dozen
colleges
in
the
metro
area
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How it began.
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They want digital asset management
No one group would manage or own it
Closed system
Stakeholders added as needed
Off site, cloud based storage system
Potential academic contents
Update: College now wants an IR of its own
College needs:
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-Dorothea Salo (paraphrase)
Institutional repository is a
dirty word.
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Institutional Repository as:
database
application
library
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Meetinged to death.
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Open access
Large variety of content
Digital exhibition
Library would manage the IR
Discoverability
Off site, hosted solution
Budget friendly
Library needs:
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Budgets
Staff time
Equipment costs
Maintenance costs
Future costs
$€£¥:
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Let’s talk about vendors.
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Equipment has been purchased and installed
Extraneous software purchased, installed
Workflow outline set until summer 2014
Where are we?
What’s left?
Branding
Training on software for staff
Physical scanning of phase I collection
Marketing and outreach
Identify next collections to begin phase II
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§
To centrally organize, distribute, and manage institutional content
To have the content centrally indexed and searchable
Preserve the content
Showcase institutions prestige
Showcase institution output and creativity
Join the open access revolution
Allows content created to be published without encumbrances of
licensing fees and / or potential copyright issues
For publicly funded institutions, it enriches the institutions
standing within the local community
Ssupplies direct access to the community of its investment
Why do you need an IR:
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Things to consider
• Determining resources
– Funding
– The
scope
of
the
repository
• Determining content
– What
type
of
content
will
be
included?
– What
kind
of
formats
(text
only?
Image?
Audio?
Video?)
– What
is
the
purpose
of
the
repository:
Archival?
MarkeKng?
Permanent?
Historical?
– Whose
contribuKng
to
the
repository
(staff,
faculty,
and/or
students)?
– Will
on
campus
events
be
included
(lectures,
conferences,
etc)?
– Will
only
a
few
departments
parKcipate
or
all
of
the
campus?
– Current
material
going
forward
or
also
historical
data
as
well?
– DocumenKng
academic
life?
– DocumenKng
the
insKtuKonal
culture?
• Tools
– Who
is
managing
the
repository?
–
Is
someone
going
to
be
doing
this
full
Kme
or
part
Kme?
– Whose
going
to
handle
support
and
training?
– Hardware/SoZware
• Upgrades
• Maintenance
• Scalability
• Reoccurring
costs
• Hosted
vs
self-‐host?
• Commercial
vs
Open
Source
• Policy
/
Copyrights
– Legal
aspects
– Whose
handling
these
things
now
and
in
the
future?
– Copyright
documentaKon
/
management
– How
to
measure
success
• ROI
• TCO
– Concerns
• Who
has
control
over
the
IR
• CreaKng
a
IR
or
a
community?
– DistribuKon
opportuniKes
• Access
– Sustainability
– Access
levels
(Open
/
Closed)
– Discovery
vs
Discoverability
• Quality
Reviews
/
PreservaKon
– Standards
– PreservaKon
consideraKons
(Master
images)
– PreservaKon
formats
– At
risk
content
– Obsolescence
• Training
• Backup
and
failovers
– Hardware
/
soZware
failure
– Funding
cut
– Personnel
changes
– Change
in
polices
• CreaKng
a
best
pracKces
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Questions?
hap://bit.ly/iloveir