How to Manage Volunteers in openSUSE Asia Summit 2016

by Sendy Aditya Suryana

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How to Manage Volunteers In Successful event of openSUSE Asia Summit 2016 Sendy Aditya Suryana [email protected]

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2 Hello...

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Who Am I?

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4 Sendy Aditya Suryana - Sendy ‒ Softare Engineer at prismapp.io ‒ Student of State Universitas Sunan Kalijaga ‒ Member of openSUSE Indonesia Community ‒ Member of GNOME Indonesia Community ‒ Endless OS Indonesian Ambassador ‒ Volunteer Coordinator of openSUSE Asia Summit 2016 ‒ Former Coordinator of Linux User Club of UIN Sunan Kalijaga Social Media? ‒ Ttitter & Telegram - @sendyyyeah ‒ Facebook https://ttt.facebook.com/petasitus ‒ Other nickname in internet: sendy, sendz, sendzation

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Why We Need Volunteers?

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6 We only have 4 local committee. Handling this huge event tithout the help of volunteers are impossible, because ‒ We expected 500 participants. ‒ 1:10 volunteer ratio. ‒ We have a lot of tasks to be done for the event. ‒ We are not Fantastic Four, Avengers, Poter Rangers, Superman has nothing on us. ‒ To attract more people to join Community. ‒ Start their contribution on FOSS.

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What is Volunteer? And Who Are They?

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8 “Volunteer is participant who are willing to help the event become an awesome and successful event, ever!”

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9 ‒ Student. ‒ FOSS Early Adopter. ‒ FOSS Community. ‒ Teacher. ‒ Professional. Volunteer Demography

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What is The Difference with The Participants?

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11 Participants ‒ Pay the conference ticket for 50.000 IDR (500 JPY) - 100.000 IDR (1000 JPY) ‒ Got merchandise and certificate ‒ Less chance of getting in touch tith speakers Volunteers ‒ All other participant’s benefits ‒ Got reimbursement for ticket that their paid ‒ Special merchandise and certificate for “Volunteer” thich is also special ‒ Dinner tith speakers, assist them during conference, expand nettorking

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How do We Manage Them?

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13 They came from various place around Indonesia. ‒West Java ‒Central Java ‒Yogyakarta ‒South Sulawesi

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14 “Technology Makes a Better World”

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15 Since we can not arrange a meeting before the event, Telegram app is the best place for meeting.

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16 We Agreed a Basic Rules

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Rules of Volunteer

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18 They are all participants Back to RULE NUMBER ONE

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19 (yes, the one I mentioned before) They are freely to choose which session they want to attend. RULE NUMBER ONE

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20 Timetable Assignment

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21 Help each other. RULE NUMBER TWO

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22 They FREE to have conversations with anyone. Even selfe / wefe. RULE NUMBER THREE

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26 They love rewards. We do with all efort to appreciate their contribution. RULE NUMBER FOUR

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30 They love rewards. We give one of the best volunteers a prize. RULE NUMBER FOUR

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31 For all of his eforts, contributions, energy and keep smiling and stay happy.

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34 His name is Muhammad Haedar Zhafran Hidayatullah

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36 Keep in touch as happy family. LAST RULE

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What is The Best Thing when Manage The Volunteers?

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38 They love to meet new people, they love to share the culture,

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39 and ... we realize they also love anything about Japan

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Questions?

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43 ‒List of openSUSE Asia Summit 2016 Volunteer name http://s.id/summit16volunteers ‒Photos taken from openSUSE Asia Summit 2016 Flickr Pool http://s.id/summit16photos IMPORTANT INFORMATION

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Thank you!

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