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How to Manage Volunteers in openSUSE Asia Summit 2016

4a7bffdd374caa3bdac3c28fd8892c77?s=47 Sendy Aditya Suryana
October 30, 2017

How to Manage Volunteers in openSUSE Asia Summit 2016

We manage for 42 number of volunteers in openSUSE Asia Summit 2016, and this slide reflects how we manage the volunteers.


Sendy Aditya Suryana

October 30, 2017


  1. How to Manage Volunteers In Successful event of openSUSE Asia

    Summit 2016 Sendy Aditya Suryana sendy.a.suryana@gmail.com
  2. 2 Hello...

  3. Who Am I?

  4. 4 Sendy Aditya Suryana - Sendy ‒ Softare Engineer at

    prismapp.io ‒ Student of State Universitas Sunan Kalijaga ‒ Member of openSUSE Indonesia Community ‒ Member of GNOME Indonesia Community ‒ Endless OS Indonesian Ambassador ‒ Volunteer Coordinator of openSUSE Asia Summit 2016 ‒ Former Coordinator of Linux User Club of UIN Sunan Kalijaga Social Media? ‒ Ttitter & Telegram - @sendyyyeah ‒ Facebook https://ttt.facebook.com/petasitus ‒ Other nickname in internet: sendy, sendz, sendzation
  5. Why We Need Volunteers?

  6. 6 We only have 4 local committee. Handling this huge

    event tithout the help of volunteers are impossible, because ‒ We expected 500 participants. ‒ 1:10 volunteer ratio. ‒ We have a lot of tasks to be done for the event. ‒ We are not Fantastic Four, Avengers, Poter Rangers, Superman has nothing on us. ‒ To attract more people to join Community. ‒ Start their contribution on FOSS.
  7. What is Volunteer? And Who Are They?

  8. 8 “Volunteer is participant who are willing to help the

    event become an awesome and successful event, ever!”
  9. 9 ‒ Student. ‒ FOSS Early Adopter. ‒ FOSS Community.

    ‒ Teacher. ‒ Professional. Volunteer Demography
  10. What is The Difference with The Participants?

  11. 11 Participants ‒ Pay the conference ticket for 50.000 IDR

    (500 JPY) - 100.000 IDR (1000 JPY) ‒ Got merchandise and certificate ‒ Less chance of getting in touch tith speakers Volunteers ‒ All other participant’s benefits ‒ Got reimbursement for ticket that their paid ‒ Special merchandise and certificate for “Volunteer” thich is also special ‒ Dinner tith speakers, assist them during conference, expand nettorking
  12. How do We Manage Them?

  13. 13 They came from various place around Indonesia. ‒West Java

    ‒Central Java ‒Yogyakarta ‒South Sulawesi
  14. 14 “Technology Makes a Better World”

  15. 15 Since we can not arrange a meeting before the

    event, Telegram app is the best place for meeting.
  16. 16 We Agreed a Basic Rules

  17. Rules of Volunteer

  18. 18 They are all participants Back to RULE NUMBER ONE

  19. 19 (yes, the one I mentioned before) They are freely

    to choose which session they want to attend. RULE NUMBER ONE
  20. 20 Timetable Assignment

  21. 21 Help each other. RULE NUMBER TWO

  22. 22 They FREE to have conversations with anyone. Even selfe

  23. 23

  24. 24

  25. 25

  26. 26 They love rewards. We do with all efort to

    appreciate their contribution. RULE NUMBER FOUR
  27. 27

  28. 28

  29. 29

  30. 30 They love rewards. We give one of the best

    volunteers a prize. RULE NUMBER FOUR
  31. 31 For all of his eforts, contributions, energy and keep

    smiling and stay happy.
  32. 32

  33. 33

  34. 34 His name is Muhammad Haedar Zhafran Hidayatullah

  35. 35

  36. 36 Keep in touch as happy family. LAST RULE

  37. What is The Best Thing when Manage The Volunteers?

  38. 38 They love to meet new people, they love to

    share the culture,
  39. 39 and ... we realize they also love anything about

  40. 40

  41. 41

  42. Questions?

  43. 43 ‒List of openSUSE Asia Summit 2016 Volunteer name http://s.id/summit16volunteers

    ‒Photos taken from openSUSE Asia Summit 2016 Flickr Pool http://s.id/summit16photos IMPORTANT INFORMATION
  44. Thank you!

  45. General Disclaimer This document is not to be construed as

    a promise by any participating organisation to develop, deliver, or market a product. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. openSUSE makes no representations or tarranties tith respect to the contents of this document, and specifically disclaims any express or implied tarranties of merchantability or fitness for any particular purpose. The development, release, and timing of features or functionality described for openSUSE products remains at the sole discretion of openSUSE. Further, openSUSE reserves the right to revise this document and to make changes to its content, at any time, tithout obligation to notify any person or entity of such revisions or changes. All openSUSE marks referenced in this presentation are trademarks or registered trademarks of SUSE LLC, in the United States and other countries. All third-party trademarks are the property of their respective otners. License This slide deck is licensed under the Creative Commons Attribution-ShareAlike 4.0 International license. It can be shared and adapted for any purpose (even commercially) as long as Attribution is given and any derivative tork is distributed under the same license. Details can be found at https://creativecommons.org/licenses/by-sa/4.0/ Credits Template Richard Brotn rbrotn@opensuse.org Design & Inspiration openSUSE Design Team http://opensuse.github.io/branding- guidelines/