Stress-free Productivity & The Gift of Time

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Forum Training & Community for busy managers

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All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Change is a process Try to be open-minded Write everything, mostly in your own words

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Some
of my achievements in 8 years, 7 hours work day and 8 hours sleep: • I Founded MC Forum – a Training Center & Community for B2B Marketers • I Produced the biggest Failure Conference worldwide: FailCon Tel-Aviv • I leased, sold and built real estate assets • I Created an automated financial investment portfolio to secure retirement & financial freedom • I Produced a handful of marketing conferences • I am a strategic consultant and lecturer in various organizations • I developed MyMethod ™ and I teach it to individuals & organizations in Tel-Aviv • I gave birth to my two boys - Nevo & Adi • I Practice yoga, tennis and up to 30min jogs • I actively demonstrate for change on social and financial issues in Israel such the 'Natural Gas' protest, protecting independent journalism, maintaining government transparency and more. • I Serve terms as Chairman of the Kibbutz Audit Committee & Initiatives Committee. • I always find time for theatre plays, movies, nature parties, family trips and friends get-togethers. • I always find time to meditate, think, contemplate, glaze and stare - allowing my brain to process my life © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech This
is not the time nor the place

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Stop
saying “I don’t have the time”. Alternatively say: I don’t have time for this in my life. This will not be a part of my tasks I don’t have the time for this today, I will do it in X time. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Workshop
includes 1. Personal decisions 2. Handling your inbox mail 3. Useful web tools 4. Achieving work-life balance © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech 02:34
Awake? Your Kid has a fever, please come early to pick him up Not even one like?? @%#@$@^&@$ BEEP BEEP BEEP! Required!! Multitaskers employees What did you do all day??!! They need this urgently, since yesterday Seriously? A meeting now? What for? Wait? Is it important?! We can’t seem to find time for what is really important You have this in your email box, for over a month © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Sean
Parker, The Founding President of Facebook “The thought process that went into building these applications, Facebook being the first of them, … was all about: ‘How do we consume as much of your time and conscious attention as possible?'” , “And that means that we need to sort of give you a little dopamine hit every once in a while, because someone liked or commented on a photo or a post or whatever. And that’s going to get you to contribute more content, and that’s going to get you more likes and comments.” “It’s a social-validation feedback loop … exactly the kind of thing that a hacker like myself would come up with, because you’re exploiting a vulnerability in human psychology.” “The inventors, creators — it’s me, it’s Mark [Zuckerberg], it’s Kevin Systrom on Instagram, it’s all of these people — understood this consciously. And we did it anyway.” As Parker left the stage, he joked that Mark Zuckerberg was going to block his Facebook account.. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech *EMAIL
APNEA- TEMPORARY ABSENCE OR SUSPENSION OF BREATHING, OR SHALLOW BREATHING, WHILE DOING EMAIL LINDA STONE WRITER . SPEAKER AND CONSULTANT © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech >
Meningitis > Depression > Decrease in Melatonin hormone – Sleep Hormone > Lack of Hormonal balance > Effects the quality of your sight Blue light damages can cause: © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech The
use of Smartphones and tablets has increased working hours from 50 – 70 hours a week in average, without any noticeable change in productivity. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

Employers - Not allowed to reach out to their employees outside work hours > Corporates - shut down the email servers to employees on vacation 2014 © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech source >>

Attention Economy :World Economy Forum Time has served us well for the last 300 years. Our increasingly accurate sense of time has propelled our progress allowing us to do more and achieve more. However if we want to continue to achieve we need to realize that time is no longer the most valuable resource . Time is no longer money! Attention is what matters now. Success no longer comes from doing more things at a time but by capturing attention – by doing less things more interestingly. To succeed in the future of artificial intelligence, big data, and robots, we need to solve complex problems, we need to think and be creative. Our time fueled desire to do more undermines these core capabilities. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Our
brain can only switch between tasks. We cannot Multi-task © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Raj Raghunathan. PHD Professor of marketing at the university of Texas Austin Author of If you're so smart, why aren’t you happy? Why not working more than 40 hours per week may be the smartest thing you could do Contrary to what many of us believe, being anxious actually undermines changes of success especially in creative or intellectual tasks. When we feel stressed a part of our brains capacity is occupied by the stress. By contrast when we feel relaxed or happy a larger share of our brains capacity is available for the task at hand. Furthermore, when we are happy and positive we are likely to be better co-workers. This means that it's important to feel mentally fresh and physically well-rested when we get to work, that’s when we are most likely to experience flow and develop our skills and talents.

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Most
of our work day consists of grouping tasks together and assigning them to their right time and place © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech •
Group for similar energy • Reduce transitions • Decide which role is right for which tool • Understand the energy required for each tool • Beware of your mobile - its not suitable for managing tasks © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

Eisenhower Decision Matrix: Distinguish Between Urgent and Important Tasks Important and Urgent Not important Urgent Not important Not urgent Important not Urgent © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Summary
Part 1: Stop saying” I don’t have the time”. Everybody has the exact same time. What separates you from others is the way you manage your time. The correct question at any given moment: “What is right thing to do right now?” Keep in mind that work will never be over and has no ending. Try not to answer a message the minute it arrived. Ask “What is my time for answering messages, returning phone calls, writing emails, creating new materials, etc?” Each task has the right time and place. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Private
Meetings Work Meetings & Phone Calls Third party Meetings FYI E-Mail & Task for future FU Your entire life should show up in your calendar © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech when
you file a task/email to your calendar, it no longer distracts your mind. This is our biggest achievement - peace and quiet.. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech General
Remarks about Emails > There’s a search box in your calendar - don’t fear filing tasks & emails there > Make sure you complete the action or the email will get lost > Don’t use chain emails > Don’t use flags or to-do lists > Try using NOTES for passwords & sync them to your mobile > Color Categories - No more than 4 colors ! > Check the previous week in your calendar to ensure there are no lose ends > Check the week ahead to organize and manage the work load © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Start
working & start procrastinating … 1. Copy all tasks from your capturing tool to you calendar 2. Break each task into smaller tasks 3. Assign each task to what you think is the right day & time 4. Don’t forget to assign the right color 5. It’s perfectly fine to FW tasks in your calendar. Each one has a different life cycle. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech 1. Working simultaneously: capture tool + emails +calendar 2. Group and prioritize on an hourly/daily basis 3. Cleaning, sorting, grouping, moving data around – 80% 4. HIME Execution – 20% Capture Prioritize Execute Sort

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech •
[EOM] saves time and long discussions. • Check again who must be addressed to the email. • Use internal chat tool such as google hangout, slack and more. • Limit meetings to up to 30 minutes. • Declare on a “Zero interruption policy” during meetings. • Set an agreed channel for urgent matters. • Write proper emails! Internal decisions to decrease e-mails overload: © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech An
optimal week has: 2 DAYS F2F meetings 3 DAYS Working quietly in your office © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech THE SOLUTION: 2 set of boundaries + 1 Habit 1. Personal Boundaries – HIME + Every task to its right time and place 2. External Boundaries – Pre-define Urgent + Cutting out on availability so you can be 100% present at any chosen moment Habit – Drop everything + HIME + Schedule +Procrastinate

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech MOBILE
SETTINGS 1. Manage Notifications - How, When, Where, Who Note: Calendar should be seen and heard 2. DND - Will enable you to focus but be available for urgent or wanted calls © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Your
desk must be clean as a kitchen counter Organize your Chrome folders © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech pocket
• Best to use on your Tablet • Have pen and paper available • Our goal is to read & erase • Give the * the right role for you • Capture from your mobile & SN © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Google
Keep Your Digital Notebook: Edit Pictures with Annotations Reminder by Location Drawing features Voice Recording © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech "What to do with all those open tabs???" 1. Subscribe to newsletters 2. Follow up through Social Hub 3. Save to pocket 4. Drag parts of page to Dragdis / Padlet / Keep/ etc 5. Copy URL to Calendar and postpone to a later time and day CLOSE TAB

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Sort
& Prioritize Funnel for Miscellaneous New knowledge, insights and ideas - erase from notebook – move to calendar © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Small Todo's TV Series/Movies Newspapers Quotes Books Calendar Calendar Linkedin Pin Board Calendar Lap Board Pin Board Newsletters Special Notebook Google Keep Note NotePad Videos for Pocket Padlet Chrome Bookmark

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech In
Ancient Egypt Procrastination Was Defined As “Waiting for The Right Time“ © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech From
Steve Jobs IF YOU JUST SIT AND OBSERVE, YOU WILL SEE HOW RESTLESS YOUR MIND IS. IF YOU TRY TO CALM IT, IT ONLY MAKES IT WORSE, BUT OVER TIME IT DOES CALM, AND WHEN IT DOES, THERE’S ROOM TO HEAR MORE SUBTLE THINGS — THAT’S WHEN YOUR INTUITION STARTS TO BLOSSOM AND YOU START TO SEE THINGS MORE CLEARLY AND BE IN THE PRESENT MORE. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech DARWIN WAS A SLACKER AND YOU SHOULD BE TOO Many famous scientists have something in common— they didn’t work long hours When you examine the lives of history’s most creative figures, you are immediately confronted with a paradox: They organize their lives around their work, but not their days. Figures as different as Charles Dickens, Henri Poincaré, and Ingmar Bergman, working in disparate fields in different times, all shared a passion for their work, a terrific ambition to succeed, and an almost superhuman capacity to focus. Yet when you look closely at their daily lives, they only spent a few hours a day doing what we would recognize as their most important work. The rest of the time, they were hiking mountains, taking naps, going on walks with friends, or just sitting and thinking. Their creativity and productivity, in other words, were not the result of endless hours of toil. Their towering creative achievements result from modest “working” hours. >> BY ALEX SOOJUNG-KIM PANGPHOTOCOLLAGES BY HANNAH K. LEE

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech COCA-COLA’S EX-CEO BRIAN DYSON […] Imagine life as a game in which you are juggling some five balls in the air. You name them work, family, health, friends and spirit. And you’re keeping all of these in the air. You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But the other four balls – family, health, friends and spirit – are made of glass. If you drop one of these, they will be irrevocably scuffed, marked, nicked, damaged or even shattered. They will never be the same. You must understand that and strive for balance in your life. >

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Essentialism
The disciplined pursuit of less by Greg Mckeown "…Many of us say yes to things because we are eager to please and make a difference. Yet the key to making our highest contributions may well be saying no. as Peter Drucker said "…People are effective because they say 'no', because they say 'this isn't for me'. " Given the reality of trade offs, we can't choose to do everything. The real question is who will get to choose what we do and don’t do. Remember when we forfeit our right to choose someone else will choose for us so we can either deliberately choose what not to do or allow ourselves to be pulled in directions we don’t want to go…" © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Maintain
your physical & mental health > Yoga – Vinyasa > Drink 3 liters of water a day > Try to stand and walk while working © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech While
driving: classical music, Alpha waves, podcast, videos, audiobook or SILENCE. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Boooooooks • Create the right environment for you • Don’t feel obliged to finish • Bring it with you wherever you go • Move to DND or CLOSET mode Good luck with that…

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech "I
prime my mind. I wake up every morning and say, "Look, if you don't have 10 minutes for yourself, you don't have a life." I take 10 minutes. Tony Robbins Morning rituals (use timer) © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Morning Rituals of Tony Robbins, Oprah, Steve Jobs, Lady Gaga and the Most Successful People

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech HOW
TO LOVE, MAINTAIN AND ENJOY SPORTS • Consistency over quantity • Easy over achievement • No need to increase © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Stare
/ Daydream / Gaze This will get your front lobe working. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Mindfulness The ability to be 100% present at any given moment Wikipedia: "…Studies have shown that rumination and worry contribute to mental illnesses such as depression and anxiety, and that mindfulness-based interventions are effective in the reduction of both rumination and worry…"

All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech FORGIVE YOURSELF FOR • Some days are not as productive as others • Others will be super-uber-productive • Work will never end • Most things can be postponed • Don’t blame or hate yourself for not being focused, productive or fast • Slow movement is growing and in 5 years you'll be the COOL guys

Avoid modern medications as much as possible > Antibiotics for viruses is like a taking a chainsaw to cut paper > Take a day off before you get sick > Be proactive in preventing illnesses © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Give
me six hours to chop down a tree and I will spend the first four sharpening the axe. Abraham Lincoln © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Before
1900 the average American worker worked more than 60 hours a week. A standard schedule was ten-hour days, six days a week. You stopped working when it was too dark to see or to go to church. It was exhausting. It was often fatal. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Unions
helped turn this around. In 1916, railroad unions demanded an eight-hour work day, largely because work after that point correlated with a rise in accidents and death. The railroads declined. So workers went on strike. America’s rail system nearly came to a halt. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech President
Woodrow Wilson, desperate to get the trains moving, asked congress to write an eight-hour railroad work day into law ASA The Adamson Act. Twenty years later, the New Deal pushed for broader workers’ rights. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech It
used the Adamson Act as a template, as no one wanted to favor one field over another. The eight-hour, five-day workday was standardized for all industries. Which is crazy. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

biggest employment change of the last century is the number of careers that shifted from physically exhausting to mentally exhausting. From doing stuff with your arms to doing stuff with your head. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Every
person I’ve worked with comes back from vacation saying some variation of the same thing: “Now that I had some time to think, I’ve realized …” “With a few days to clear my mind, I figured out …” “While I was away I got this great idea …” © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

irony is that people can get some of their most important work done outside of work, when they’re free to think and ponder. The struggle is that we take time off maybe once a year, without realizing that time to think is a key element of many jobs, and one that a traditional work schedule doesn’t accommodate very well. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech we’re
set on the idea that a typical work day should be eight uninterrupted hours seated at your desk. Tell your boss you found a trick that will make you more creative and productive, and they ask what you’re waiting for. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Tell
them that your trick is taking a 90-minute walk in the middle of the day, and they say no, you need to work. Another way to put this is that a lot of workers have thought jobs without much time to think. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

“larger questions” often can’t be tackled at work, because creativity and critical thinking require uninterrupted focus – like going for a walk or sitting quietly on a couch by yourself. Or a bike ride. Or talking to someone outside your field. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

traditional eight-hour work schedule is great if your job is repetitive, customer- facing, or physically constraining. But for the large and growing number of “knowledge jobs,” it might not be. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech You
might be better off taking two hours in the morning to stay at home thinking about some big problem. Or go for a long mid-day walk to ponder why something isn’t working. Or leaving at 3pm and spend the rest of the day envisioning a new strategy. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech

© All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech There’s
never going to be an Adamson Act for knowledge workers who need time to think. It’s up to you to figure it out. The first step is realizing that taking time in the middle of your day to do stuff that doesn’t look like work is the most important part of your work day. © All rights reserved - Bat-chen Grinberg - worksmarternotharder.tech Read more here >>

Stress-free Productivity & The Gift of Time

Stress-free Productivity & The Gift of Time

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