SharePoint Online vs. SharePoint Server: Choosing the Right Deployment Option

Embarking on a SharePoint journey and wondering which deployment option suits your business? Also, check out our decision matrix example for a side-by-side comparison and find out which fits your organization's needs best.

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Transcript

1. SharePoint Online vs. SharePoint Server: Choosing the Right Deployment Option
2. Introduction Let’s explore the differences between SharePoint Online and SharePoint Server so that you can make an informed decision for your company’s needs.
3. SharePoint Online Overview SharePoint Online is a cloud-based solution within Microsoft 365 (formerly Office 365) suite.
4. SharePoint Online Advantages No infrastructure management is required Automatic updates and patches Accessible from anywhere with an internet connection Easy scalability as your organization grows
5. Collaboration Real-time co-authoring Seamless document sharing Integration with Microsoft Teams Security and Compliance Built-in security features Compliance with industry standards Data loss prevention capabilities SharePoint Online Benefits
6. SharePoint Online Limitations Limited customization options compared to SharePoint Server Restricted use of custom code Internet dependency for access Limited integration with on-premises systems Data is stored in Microsoft‘s data centres Limited control over data storage location
7. SharePoint Server Overview SharePoint Server is an on-premises solution that provides greater control and customization options. It is ideal for organizations with specific security, compliance, or customization requirements.
8. SharePoint Server Advantages Full control over branding and user experience Extensive use of custom code and third-party solutions Data is stored on-premises, providing enhanced control Compliance with specific data residency requirements
9. SharePoint Server Challenges Requires dedicated IT resources for maintenance, updates, & patches Limited scalability compared to cloud-based solutions Higher upfront costs for hardware and software licenses
10. Choosing the Right Option: Considerations Choosing the right server in SharePoint integration solutions requires the following: Analyze collaboration needs, security requirements, & customization expectations Assess the projected growth of your organization Evaluate upfront & ongoing costs for each deployment option Consider data residency & compliance regulations affecting your industry
11. Decision Matrix Example Criteria SharePoint Online SharePoint Server Collaboration Excellent Good Customization Limited Extensive Data control Limited control Enhanced control Scalability Excellent Moderate Cost Ongoing subscription Higher upfront cost Compliance Built-in compliance Industry-specific
12. SharePoint Online provides scalability, ease of use, and built-in compliance SharePoint Server provides greater customization and data control Evaluate your requirements to make the most appropriate choice Conclusion What you choose between SharePoint Online & SharePoint Server depends on your company’s unique needs.
13. Q&A We are open for discussion. Contact our dedicated SharePoint developers today!
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