Institutional Self-Archiving of Scholarly Publications

Presentation on Green Open Access for the Management Team of the TU Delft Faculty of Electrical Engineering, Mathematics, and Computer Science

Transcript

1. Institutional Self-Archiving
   of Scholarly Publications
   Arie van Deursen
   Department of Software Technology
   Faculty of Electrical Engineering, Mathematics, and Computer Science
   Delft University of Technology
   January, 2017
   1
   

   View Slide

2. The Vision
   All publications from TU Delft
   are freely available
   from the TU Delft repository
   2
   

   View Slide

3. The Need for Open Access
   • Make research easier available:
   • Fellow researchers everywhere
   • Industry
   • Practitioners
   • Interested laymen
   • Society
   • Better availability => more feedback => better research
   • Give tax payer what they paid for
   • Top universities make this mandatory; So do funding agencies.
   3
   

   View Slide

4. Golden Open Access?
   • Can’t the journal take care of open access?
   • Yes, e.g.: PLOS ONE, PeerJ, IEEE Access, AAAI, Usenix, ...
   • But many publishers are not fully open access
   • ACM, IEEE, Springer, Elsevier, Wiley, ...
   • “Hybrid” open access at best (individual papers can be made open access)
   • “Article Processing Charges” of $750-1500 per paper.
   4
   

   View Slide

5. Green Open Access
   • The publisher can be behind a paywall
   • But the author can make a version available,
   e.g. on their institutional repository!
   • Most publishers permit such “self-archiving”.
   • (Under certain conditions)
   5
   

   View Slide

6. Paper Versions / Copyright
   • Pre-print:
   • Author-prepared,
   • Non-reviewed
   • Post-print:
   • Author-prepared
   • Review comments processed by authors
   • (Camera-ready) final version as prepared by authors
   • Publisher version:
   • Final version as created by publisher
   • Based on camera-ready version
   Original
   copyright:
   Authors
   Original
   copyright:
   Authors
   Authors transfer copyright to
   publisher
   Eventual
   copyright:
   Publisher
   Eventual
   copyright:
   Publisher
   6
   

   View Slide

7. Common Publisher-Imposed
   Conditions on Self-Archiving
   • Statement of copyright (with publisher)
   • Link to publisher version (e.g. DOI)
   • For commercial journals (Elsevier, Wiley, Springer):
   • Post-print only after embargo period (12-24 months)
   • Or post-print on personal home page only
   • Repository used for self-archiving should be non-commercial.
   Every publisher has
   different rules!
   7
   

   View Slide

8. (c) 20xx IEEE. Personal use of this
   material is permitted. Permission
   from IEEE must be obtained for all
   other users, including reprinting/
   republishing this material for
   advertising or promotional
   purposes, creating new collective
   works for resale or redistribution to
   servers or lists, or reuse of any
   copyrighted components of this
   work in other works.
   8
   

   View Slide

9. 9
   Elsevier Pure = The New Metis
   Meta-data for all TU Delft
   publications
   Option to upload author-prepared
   versions
   

   View Slide

10. Upload Workflow
    • Author enters paper at pure.tudelft.nl
    • Required meta-data (bibtex, scopus)
    • Proper pdf for post-print (author-prepared camera-ready version)
    • TU Delft library verifies entry
    • Completeness / correctness of meta-data
    • Presence of author-prepared version
    • Conditions of publisher on self-archiving met
    • Once approved by library, paper moves to repository.tudelft.nl
    10
    

    View Slide

11. Entering Publications for 2016
    • EWI Contact: Jasper van Dijck
    • Staff can enter their own publications
    • Publications from 2016 must be entered before January 16, 2017.
    • Library offers alternative process for 2016:
    • Sections collect meta-data (bibtex) + postprint for each publication
    • Section secretary sends it to library before January 16, 2017
    • Library enters publication and pdf
    • Library conducts verification
    11
    

    View Slide

12. 12
    https://avandeursen.com/tag/self-archiving/
    

    View Slide

13. Questions
    • How do we inform staff about self-archiving?
    • How do we encourage staff to upload their pdfs?
    • How can we help staff to self-archive?
    • Will staff make pdfs available for all 2016 papers?
    • Will staff hand in pdfs that adhere to publisher conditions?
    • Will all the publications of your department be available?
    13
    

    View Slide