Presentation on Green Open Access for the Management Team of the TU Delft Faculty of Electrical Engineering, Mathematics, and Computer Science
of Scholarly Publications
Arie van Deursen
Department of Software Technology
Faculty of Electrical Engineering, Mathematics, and Computer Science
Delft University of Technology
All publications from TU Delft
are freely available
from the TU Delft repository
The Need for Open Access
• Make research easier available:
• Fellow researchers everywhere
• Interested laymen
• Better availability => more feedback => better research
• Give tax payer what they paid for
• Top universities make this mandatory; So do funding agencies.
Golden Open Access?
• Can’t the journal take care of open access?
• Yes, e.g.: PLOS ONE, PeerJ, IEEE Access, AAAI, Usenix, ...
• But many publishers are not fully open access
• ACM, IEEE, Springer, Elsevier, Wiley, ...
• “Hybrid” open access at best (individual papers can be made open access)
• “Article Processing Charges” of $750-1500 per paper.
Green Open Access
• The publisher can be behind a paywall
• But the author can make a version available,
e.g. on their institutional repository!
• Most publishers permit such “self-archiving”.
• (Under certain conditions)
Paper Versions / Copyright
• Review comments processed by authors
• (Camera-ready) final version as prepared by authors
• Publisher version:
• Final version as created by publisher
• Based on camera-ready version
Authors transfer copyright to
Conditions on Self-Archiving
• Statement of copyright (with publisher)
• Link to publisher version (e.g. DOI)
• For commercial journals (Elsevier, Wiley, Springer):
• Post-print only after embargo period (12-24 months)
• Or post-print on personal home page only
• Repository used for self-archiving should be non-commercial.
Every publisher has
(c) 20xx IEEE. Personal use of this
material is permitted. Permission
from IEEE must be obtained for all
other users, including reprinting/
republishing this material for
advertising or promotional
purposes, creating new collective
works for resale or redistribution to
servers or lists, or reuse of any
copyrighted components of this
work in other works.
Elsevier Pure = The New Metis
Meta-data for all TU Delft
Option to upload author-prepared
• Author enters paper at pure.tudelft.nl
• Required meta-data (bibtex, scopus)
• Proper pdf for post-print (author-prepared camera-ready version)
• TU Delft library verifies entry
• Completeness / correctness of meta-data
• Presence of author-prepared version
• Conditions of publisher on self-archiving met
• Once approved by library, paper moves to repository.tudelft.nl
Entering Publications for 2016
• EWI Contact: Jasper van Dijck
• Staff can enter their own publications
• Publications from 2016 must be entered before January 16, 2017.
• Library offers alternative process for 2016:
• Sections collect meta-data (bibtex) + postprint for each publication
• Section secretary sends it to library before January 16, 2017
• Library enters publication and pdf
• Library conducts verification
• How do we inform staff about self-archiving?
• How do we encourage staff to upload their pdfs?
• How can we help staff to self-archive?
• Will staff make pdfs available for all 2016 papers?
• Will staff hand in pdfs that adhere to publisher conditions?
• Will all the publications of your department be available?