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Institutional Self-Archiving of Scholarly Publications

Institutional Self-Archiving of Scholarly Publications

Presentation on Green Open Access for the Management Team of the TU Delft Faculty of Electrical Engineering, Mathematics, and Computer Science

Arie van Deursen

January 11, 2017
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Transcript

  1. Institutional Self-Archiving
    of Scholarly Publications
    Arie van Deursen
    Department of Software Technology
    Faculty of Electrical Engineering, Mathematics, and Computer Science
    Delft University of Technology
    January, 2017
    1

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  2. The Vision
    All publications from TU Delft
    are freely available
    from the TU Delft repository
    2

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  3. The Need for Open Access
    • Make research easier available:
    • Fellow researchers everywhere
    • Industry
    • Practitioners
    • Interested laymen
    • Society
    • Better availability => more feedback => better research
    • Give tax payer what they paid for
    • Top universities make this mandatory; So do funding agencies.
    3

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  4. Golden Open Access?
    • Can’t the journal take care of open access?
    • Yes, e.g.: PLOS ONE, PeerJ, IEEE Access, AAAI, Usenix, ...
    • But many publishers are not fully open access
    • ACM, IEEE, Springer, Elsevier, Wiley, ...
    • “Hybrid” open access at best (individual papers can be made open access)
    • “Article Processing Charges” of $750-1500 per paper.
    4

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  5. Green Open Access
    • The publisher can be behind a paywall
    • But the author can make a version available,
    e.g. on their institutional repository!
    • Most publishers permit such “self-archiving”.
    • (Under certain conditions)
    5

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  6. Paper Versions / Copyright
    • Pre-print:
    • Author-prepared,
    • Non-reviewed
    • Post-print:
    • Author-prepared
    • Review comments processed by authors
    • (Camera-ready) final version as prepared by authors
    • Publisher version:
    • Final version as created by publisher
    • Based on camera-ready version
    Original
    copyright:
    Authors
    Original
    copyright:
    Authors
    Authors transfer copyright to
    publisher
    Eventual
    copyright:
    Publisher
    Eventual
    copyright:
    Publisher
    6

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  7. Common Publisher-Imposed
    Conditions on Self-Archiving
    • Statement of copyright (with publisher)
    • Link to publisher version (e.g. DOI)
    • For commercial journals (Elsevier, Wiley, Springer):
    • Post-print only after embargo period (12-24 months)
    • Or post-print on personal home page only
    • Repository used for self-archiving should be non-commercial.
    Every publisher has
    different rules!
    7

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  8. (c) 20xx IEEE. Personal use of this
    material is permitted. Permission
    from IEEE must be obtained for all
    other users, including reprinting/
    republishing this material for
    advertising or promotional
    purposes, creating new collective
    works for resale or redistribution to
    servers or lists, or reuse of any
    copyrighted components of this
    work in other works.
    8

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  9. 9
    Elsevier Pure = The New Metis
    Meta-data for all TU Delft
    publications
    Option to upload author-prepared
    versions

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  10. Upload Workflow
    • Author enters paper at pure.tudelft.nl
    • Required meta-data (bibtex, scopus)
    • Proper pdf for post-print (author-prepared camera-ready version)
    • TU Delft library verifies entry
    • Completeness / correctness of meta-data
    • Presence of author-prepared version
    • Conditions of publisher on self-archiving met
    • Once approved by library, paper moves to repository.tudelft.nl
    10

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  11. Entering Publications for 2016
    • EWI Contact: Jasper van Dijck
    • Staff can enter their own publications
    • Publications from 2016 must be entered before January 16, 2017.
    • Library offers alternative process for 2016:
    • Sections collect meta-data (bibtex) + postprint for each publication
    • Section secretary sends it to library before January 16, 2017
    • Library enters publication and pdf
    • Library conducts verification
    11

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  12. 12
    https://avandeursen.com/tag/self-archiving/

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  13. Questions
    • How do we inform staff about self-archiving?
    • How do we encourage staff to upload their pdfs?
    • How can we help staff to self-archive?
    • Will staff make pdfs available for all 2016 papers?
    • Will staff hand in pdfs that adhere to publisher conditions?
    • Will all the publications of your department be available?
    13

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