Second brain 🧠 How to delegate and focus to structure your mind

Transcript

1. Second brain How to delegate and focus to structure your mind Nico
2. Simple implementation, complex mastery Adaptable system Massive ROI measured over time Turns you into a delivery machine Eases cognitive load, decreases stress Improves happiness
3. Checklist
4. Visualize output Ideation to plan Prioritize tasks daily Measure
5. Visualize output Clearly define value proposition
6. Ideation to plan Task backlog that leads to project success Prioritize from top to bottom Timeboxing enables creativity
7. Prioritize tasks daily Define 3 important tasks Pick at least one that moves your project forward
8. Measure Weekly retrospective on progress Redirect focus if blocker Use framework like CLEAR goals and KPIs
9. Put daily operational tasks into a bucket Do them when you are done with your 3 main tasks In any case, do them by batch to limit context switching
10. Limiting tasks is useless if they are too large Break down tasks if needed Less than one hour is great and 10-20 minutes better When smaller, the more likely you are to carry them out Too much ambition can paralyze
11. Context switching and mental fatigue
12. Mind structuring increases happiness and efficiency Human brain is not designed for multitasking Refocus costs 20 minutes
13. Context switching brings a dynamic change Constant dynamic changes pressure your mind Generates stress When sustained, triggers burnout Burnout can take years to heal (if so)
14. Manager/Builder tactic
15. Feature ownership brings different dynamics Product management and operational workload Different flow than programming Microtasking and follow-up
16. Split days in two phases: Builder and Manager Builder is a focus intensive mode Manager is an operational-ready mode Builder aims to drastically decrease context switching Manager supports operational tasks
17. Decline meetings with the Out of Office mode Prevent squadmates before focusing Adapt Slack status Disable Slack notifications or kill it Available by phone call for emergencies
18. Organize your daily tasks between Builder and Manager Feature ownership tasks are usually Manager Divide your day by identifying upstream context switches Lunches, 1:1s, interviews, are great breakpoints Plan weekly if you have vision