Major from Turku School of Economics. Co-founder of Gapps Entrepreneurship Visual Journalism (TaiK) Co founder of Gapps. Entrepreneurship, Visual Journalism (TaiK), Stanford ME310, Mechanical Engineering (TKK). W b M i M h S Web, Metrics, Martha Stewart.
The New Workflow What Gets Measured, gets Managed What Gets Measured, gets Managed The Future is a Glorious Mess. * bonus cases Organise Organise Create & store Create & store Show & share Show & share Communicate Communicate
gather information faster, process it more ffi i tl f di f i l d t l t efficiently, reference more diverse professionals, and get volunteer guidance from better sources than you can at work, how can you pretend to be competitive? Hack work, and embrace the others in your midst who care enough to do so." - Thomas Friedman, The DIY Economy, New York Times, December 2009
”Physical” tools Google Apps Google Apps Dropbox Dropbox Flickr Flickr F b k F b k <- my focus Twitter Twitter Facebook Facebook ..put in practice Twitter Twitter Newsletters Newsletters Thinking tools a.k.a. mindsets or philosophies Agile Agile Lean Lean ..put in practice these are far more important Toolkits a.k.a. frameworks Scrum Scrum Scrum Pomodoro Pomodoro Process tools a.k.a. organizational patterns 22-minute meetings 22-minute meetings Feedback loops Feedback loops Feedback loops Feedback loops
ifi d Share spesific documents Create & store Create & store Why? Meetings aren’t work. Work is done before or after teams need tools Case: Docs is done before or after – teams need tools to gather, analyze, write and comment. How? Share a folder with your team How? Share a folder with your team. Collaborate on individual documents.
same time on a document with 50 other people. Use for mailing lists, invitations, f di li ti t funding applications etc. Show & share Show & share Case: Docs
HTML/markup minutes in one place Use the different templates, such as lists HTML/markup language knowledge Create & store Create & store Case: Google Sites Create & store Create & store Case: Google Sites Why? A centralized place to store information easily. Documentation hub. How? Used as a backlog for events (feedback participants) board meetings book How? Used as a backlog for events (feedback, participants), board meetings, book order lists, contact info etc.
Communicate Why? Easily communicate and update t ti Case: GCal events+meetings. How? Order the private Aaltoes calender to your prefered calendar programme.
From ’what should we do on Twitter’ to ’Let’s experiment!’ Case:Twitter How? Aaltoes twitter account, but #aaltoes far more important. Let people speak for themselves.
Case: Google Alerts Why? Follow your PR online – what is said about your organisation? How? Set daily, weekly or monthly updates on give search terms. Receive them in your mailbox.
first, then How. Do this five times Do this five times. Why? Why? A new release broke a key feature for customers. Why? Why? Why? Why? y Why? Because a particular server failed. Why did the server fail? Because an obscure subsystem was used in the wrong way Why? Why? Why? Why? was used in the wrong way. Why was it used in the wrong way? The engineer who used it didn't know how to use it properly. y y Why? Why? p p y Why didn't he know? Because he was never trained. Why wasn't he trained? Because his manager doesn't believe in training new engineers because they are "too Why? Why? believe in training new engineers, because they are "too busy."
to back your communications Create & store Create & store Case: Forms Create & store Create & store Case: Forms Why? Integrate feedback into the processes. H ? How? Embed the form results in your Google Sites or Docs. Set e-mail alerts for new answers.
Why? Continuity problem with information. Missing a basic check-lists for web services. How? Curated year book as a PDF & Handbook How? Curated year-book as a PDF & Slideshare
Working on rapid projects was hard rapid projects was hard. Sharing and grouping photos didn’t work on photos didn’t work on Flickr. H ? Sh d How? Shared Dropbox for Aaltoes. S f Stores the financials and web-layouts – things that are either super static or change a lot.
Show & share Show & share Sharing photos for blog-posts, journalists etc. H ? T A lt Fli k t Case: Flickr Show & share Show & share How? Tag Aaltoes on Flickr – easy to pull on websites, visual browsing and h th i ti Case: Flickr everyone can choose their own creative commons.
- sort Why? Sometimes voting sorting and liking is easier and more effective Why? Sometimes voting, sorting and liking is easier and more effective. How? We’ve tried so far at least FB, Moderator, Uservoice.com and listiki.com
Use custom e-mail addresses gadgets? Why? People use their inbox Communicate Communicate anyways. Rise of the new, glorious inbox apps. Case: Gmail How? Label your incoming mail. Use a custom e-mail address.
Try to avoid overlap as well as gaps. Stick to the plan, don’t change everything all the time. Document everything And in the end it’s not about features it’s about Document everything. And, in the end, it’s not about features, it’s about creatures. Create & store Create & store Sites Slideshare Create & store Create & store Alerts Flickr Organise Organise Sites Groups (e-mail) Calendar Communicate Communicate Flickr Dropbox Organise Organise Twitter Docs Skype Communicate Communicate X? Facebook Newsletter Google Talk Show & share Show & share X? Show & share Show & share
lindaliukas
tapps
kneath
lfama
cassininazir
sergeychernyshev
tessaabrams
skipperchong
addyosmani
wjessup
.png){kind=avatar}
helenjbeal
davetheseo
mkilby
![Th k ! Thanks! Questions, comments? Shoot: linda@gapps fi [email protected]](https://files.speakerdeck.com/presentations/4f2ee4430f6f27001f00235d/slide_24.jpg){kind=link}