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Mastering Milestones, day of and post-event checklist with GFS Events

Auctria
January 23, 2024
120

Mastering Milestones, day of and post-event checklist with GFS Events

Mastering Milestones, day of and post-event checklist with GFS Events

Auctria

January 23, 2024
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Transcript

  1. MASTERING MILESTONES How to successfully check off your day-of and

    post-event to-do list PART 2 Laura Drazdys Event Producer Alex Springberg Director of Business Development & Special Events
  2. We can offer innovative ideas and fundraising solutions that can

    help your nonprofit achieve a fundraising goal that you thought was out of reach. GFS is a minority and woman owned business that specializes in creating and producing successful fundraising events.
  3. Check-in With Vendors Program Run Through Volunteers Auction Set Up

    Registration Enjoy the Moment Guest Check Out DAY OF EVENT
  4. CHECK IN WITH VENDORS Day of Event Know the timing

    of everything Follow your Run of Show doc to stay on top of vendor arrivals Vendor Payments List of vendors: Venue Catering AV, Sound, Lights Photographer Entertainment Auctioneer/Emcee
  5. VENUE Discuss room layout changes Voice any concerns Start a

    texting group chat with the venue rep Day of Event
  6. Day of Event CATERING Meet about any last minute changes

    Confirm counts are correct Meal choice indicators Solidify bar set up and components Quality control taste test
  7. AUDIO VISUAL, SOUND, AND LIGHTS Day of Event AV Run

    Through Check videos and slides in the room Pick light color
  8. PHOTOGRAPHER Give copy of shot list Show them important spots

    in the room Ask if they have questions Day of Event
  9. Meeting with other speakers Train recorder and spotter volunteers Confirm

    any last minute additions to the program AUCTIONEER/EMCEE Day of Event
  10. PROGRAM RUN THROUGH Gather all speakers Check the sound Run

    the videos Go through slides Day of Event
  11. VOLUNTEERS Volunteer meal in the volunteer room Post a copy

    of schedule Volunteer lead Host in-person volunteer trainings Day of Event
  12. Set up auction tables Live Auction Displays Organize tangible items

    and certificates Supplies AUCTION SET UP Day of Event
  13. CHECKING GUESTS IN Day of Event Let packet runner know

    their bid number Ask for their credit card Fill out their contact information Check them in
  14. GUEST CHECK OUT Day of Event Smooth check out process

    Auction winner white board Volunteers hand guests tangible auction items and certificates Answer questions and requests Paying by check or donor advised fund Different credit card Guest gifts
  15. DATA ENTRY - RAISE THE PADDLE Have a minimum of

    3 recorder sheets you can reference Double check your entries as you go Record the audio of your Raise the Paddle
  16. AUDITING Post Event Match your sheets to your entries Check

    names with bidder numbers Cross-check the totals on your sheets to your platform
  17. RECEIPTS Post Event Calculate your fair market value Write a

    personal note Ask about matching opportunities
  18. RESOURCE PAGE Find the magic and fun in presenting with

    Canva Presentations. Press the following keys while on Present mode! B for blur C for confetti D for a drumroll O for bubbles Q for quiet X # for to close Any number from 0-9 for a timer