Google Docs Slides @chadkafka

Transcript

1. Understanding the Basics 1
2. Offline Google Docs Offline Google Docs Blog Post - explains how works Of note: • Only for Documents & Spreadsheets • Only works in Chrome browser • Install from Google Chrome webstore
3. "Classic" vs New Look • Older look • More "blue" in the design • Can click on Settings wheel by your name and choose "Try the New Look" to turn on the New Look
4. "Classic" vs New Look • More "white space" and spread out • More advanced features available • Some parts of the "New Look" are available in Google Apps for Ed (Admin has to turn on) • Can go back to CLASSIC look by clicking link at top right • No "Save" button - files just save as you work! • Buttons are more "icon" focused. Can mouse over to see what they are. New Look Details
5. Everything for this presentation will refer to the NEW LOOK
6. What you can CREATE with 2 Documents Spreadsheets Presentation Forms Drawings
7. To upload files to Google Docs, click UPLOAD icon. Can upload files or a folder of files "Conversion" is on by default so files that can be converted to GDoc format will convert. Can click SETTINGS and change if you want. Uploading & Converting Timesaver tip: Drag files from your desktop RIGHT into your GDoc list of files and they will upload/convert!
8. Collections of files to view Tip: "HOME" will show you all your files Create Collections to organize your files Tip: Right-Click or Ctrl-Click on folder to see more properties (colors, sharing) Tip: Can't find a file? Use the search box at the top to search all your files Post/Video from @drezac on managing Collections with students.
9. • Word Processing (like Word, Pages) • Basic Menu & Toolbar for editing • Can drag and drop images from other web sites or from desktop into Document • Embed as widget in website, wiki • Leave comments in shared files • Real-Time Collaboration • Share files with others (for viewing, editing or commenting, limit of 200 shares) • Publish to the web so anyone can see (unlimited number of viewers)
10. • Spreadsheets (like Excel, Numbers) • Basic Menu & Toolbar • Sort data, use formulas (including Google formulas to find information on web) • Create graphs & charts of data • Publish to the web and Embed as widget in website, wiki • Share files with others (for viewing or editing, limit of 200 shares) • Forms data fills in to a spreadsheet
11. • Presentations (like PowerPoint, Keynote) • Basic Menu & Toolbar • Create slides of information • Newly updated animation and features • Drag & Drop images from web or desktop on to slides • Publish to the web and Embed as widget in website, wiki • Share files with others (for viewing or editing, limit of 200 shares) • Embed web content (YouTube videos) on slides
12. Google Presentation - Turn "On" NEW Version
13. • Create data collection tools (survey, online quizzes, sign-ups, registrations) • All data collects to spreadsheet • Custom themes/backgrounds • Many types of responses: multiple choice, text, checkboxes, grid • Publish to the web and Embed on website, wiki • Go deeper with running scripts!
14. • Basic image editor • Make Charts, Diagrams & Infographics • Newest updates make the Drawing space very open and easy to use Example - Flow Chart InfoGraphics Template Other Templates
15. Creating A File Title Document & hit Return Start typing your document and formatting the way you would a normal word processing document (Word, Pages) Create New > Document Type Note: will open in new window when creating, not new tab. Naming Conventions for Students? Ex: 4-LASTNAME-TOPIC
16. Create Collections For Sanity Collections (like folders) Files Preview of selected file
17. TIP: Making a Collection and/or Files "Don't Show in Home" HOME - where EVERYTHING is shown If you prefer looking at files "by collection," you can right-click on a collection and choose DON'T SHOW IN HOME so that collection (only the folder) won't appear. To make all the files in a collection not show in home. Go to the collection, click the TOP check box to select all files, go to MORE > DON'T SHOW IN HOME and all files won't show in "home" area.
18. Templates • Go to CREATE NEW > FROM TEMPLATE to browse Template Gallery • Use left menu to filter your search • Can search just your GApps Domain or Web Tips: ◦ SORT BY: Highest Rating means people like. Most Users mean people have USED that template a lot. ◦ NARROW BY TYPE: Use if looking for specific type of file ◦ CATEGORY: Try Students & Teachers ◦ PREVIEW a template before using.
19. Submitting A Template Create the GDoc File. Click the checkmark for the file Choose MORE > SUBMIT TO TEMPLATE GALLERY Changes made to the file DO automatically update the template! :)
20. How You Can COMMUNICATE with 3 Documents Spreadsheets Presentation Forms Drawings
21. Sharing • To share a document with specific people click SHARE • On the Sharing Settings tab, you can... ◦ Change who has access ◦ Invite specific people by entering their Google Account email address in the Add People area • Decide next to the Add People box if you want that person/people to have rights to EDIT, VIEW or COMMENT • Create a message inviting others and click SEND when finished • Others will get an email and your file will appear in their Google Docs file area Tip: Once experienced, you can uncheck "notify people via email" Sharing Vs. Publishing Details
22. Publishing • To publish the document to the web, go to FILE > PUBLISH TO THE WEB • Tip: Check "automatically republish when changes are made" • Click START PUBLISHING • Document link will appear that you can copy and paste to send others to view your document • Embed code also appears if you want to embed this file in a webpage or wiki Sharing Vs. Publishing Details
23. Contact Groups • Make Contact Groups in GMAIL for ease of sharing to many! ◦ Check off box next to contact(s) and then choose GROUP and select a group or CREATE NEW • Google Apps for Education: If you don't turn on GMAIL, have to make group lists in CONTACTS ◦ Have to search for each group member to add to a group (might be cumbersome)
24. Comments & Discussions
25. • To comment in a Google Doc, highlight the text or area you want to comment on. • Go to INSERT > COMMENT • A comment bubble will appear on the side so you can list a comment, critique, or other feedback. • Others shared to the document can comment back. • When comment(s) are resolved, click RESOLVE & comments disappear • Don't worry, comments still remain in the DISCUSSIONS area for that Document. Comments & Discussions Comment Box (Side of document) Discussion area (Click button to appear)
26. How You Can COLLABORATE with 4 Documents Spreadsheets Presentation Forms Drawings
27. Real Time Collaboration (Chat within a File) • More than 1 person can look at and edit same file at the same time • Color codes assigned as new people enter document • Click the VIEWING message on top right of screen to open a real-time chat with others in the document ◦ "Anonymous User" shows if person accessed document via a link ◦ Name shows if the doc is shared to that user
28. Simultaneous Collaborators 50 collaborators (may edit and/or view at same time) 10 collaborators (may edit and/or view at same time) The following shows how many collaborators you can have at one time in the "New Look" Google Doc file types. Note you can only SHARE a file with up to 200 other users
29. Sharing A Collection • Click arrow next to collection. • Choose SHARE and who to share to (similar to sharing a file) • When any file is ADDED to that Collection, the other shared participants see the file in their folder as well • Collections Shared with Me is at the bottom of the Collections list. • The "little person" on the folder shows that's a folder that's shared to someone/others.
30. • Interesting Ways Presentations (many great ideas for EDU) DIRECT LINKS • 32* Interesting Ways To Use Google Docs In The Classroom • 66* Interesting Ways to Use Google Forms In The Classroom Credit to:
31. File > Make a Copy Want to take a GDoc you or a colleague has and make a copy that you can "own" and edit? Open the file and go to FILE > MAKE A COPY and a copy of that file will appear in your GDocs area. Tip: Great if you make a worksheet for students and they have a Google account. They can "make a copy" of your worksheet, fill it out and share it to you for completion!
32. Documents - Classroom Uses 1. Students with Google account could "share" paper to teacher to grade 2. Collaboration on writing projects (scripts, research) 3. Critiquing each other's work 4. Teacher can easily post documents for students (handouts, letters, worksheets) 5. Tip if collect student work: Have students name file by class first (P1 or H2) so you can "sort" and find files easier
33. Spreadsheet - Classroom Uses 1.Student or Parent Signup (leaving rights open to anyone being able to edit) 2.Students collect data and input the numbers; class creates charts from data 3.Homeroom teachers will in "voting" from class
34. Presentation - Classroom Uses 1.Students collaborate to create a presentation 2.Share presentation to teacher - no printing! :) 3.Embed class notes/powerpoints online for students to review before upcoming test 4.Easily embed YouTube content!
35. google.com/mobile/docs/
36. Want more? Check out the Google Docs Blog for updated features here: http://googledocs.blogspot.com/ http://docs.google.com Google Docs Help
37. Spreadsheet - Charts 1. Enter some data in 2 columns 2. Highlight all the cells 3. Go to INSERT > CHART 4. Choose what type of chart and other chart features (title, labels, legend) ◦ Tip: Charts can be linked or embedded on website
38. Spreadsheet - Tips 1. All formulas start with = (just like Excel) ◦ Tip: Use the INSERT > FUNCTION menu to browse formulas 2. Turn on/off Formula Bar by going to VIEW > SHOW FORMULA BAR 3. Create more "sheets" in your spreadsheet file by using "+" on bottom right of screen 4. Drag and Drop columns to move where needed; click and hold on column header 5. Formula power being online! ◦ Use =GoogleLookup(entity, attribute) ◦ Tip: Think of as the "thing" and the "stuff of that thing"
39. Presentation - Quick Tips 1. Insert video from YouTube (Insert > Video) 2. Insert images by uploading or direct linking to URL ending in .png, .jpg (Insert > Images) 3. Format Slide design (Format > Presentation Settings > Change theme or Change Background) 4. Can "order" items on top of or behind other items (right- click and choose ORDER > send to back, front, etc) 5. "Incremental Reveal" is only animation (right-click on object and choose from menu) ◦ Can have objects appear in certain order
40. Presentation - Other Features 1. Share file same as other Google Docs 2. Embed on websites, wiki, blog 3. Download file as other file type (File > Download As and choose PDF, PowerPoint, Text) 4. Publishing: By publishing and sharing a presentation, viewers can also comment in a side chat room on screen while a presentation is going on. (Let's try!) 5. Print Options (File > Print): get choice of how many slides per page and whether or not to print speaker notes!
41. How to use Google Drawing (8 min)
42. Drawing 1. Use tools to create image, flowchart, diagrams 2. Click and drag bottom right corner to "crop" picture to size/shape you want
43. Drawing 1. Use tools to create image, flowchart, diagrams 2. Click and drag bottom right corner to "crop" picture to size/shape you want