Easy introduction to time management strategies and productivity hacks, largely based on Randy Pausch's findings. See his full talk here: http://www.youtube.com/watch?v=oTugjssqOT0
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme HOW TO MANAGE YOUR TIME ᶃ Take control ᶄ Maximize impact ᶅ Minimize distraction ᶆ Optimize your work ᶇ Optimize globally ᶈ Enjoy your life Time Management 101
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Goals • Why am I doing this? What is the goal? • How do achieve this (most easily)? • What happens if I chose not to do it?
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Planning • Failing to plan is planning to fail • Plan each day, week and year • Establish (fake) deadlines
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme To-do lists • Break things down into small steps • Do the ugliest thing first • Then work by priority
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme The 80/20 rule • Critical few and the trivial many • Good judgment comes from experience • Experience comes from bad judgment
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Yourself • Get to know yourself: Know your good and bad times, keep time journals • You don‘t find but make time for important things to do • Learn to say “No”: Everything you do is an opportunity cost
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Comfort zones • Identify why you aren’t enthusiastic, why you are afraid (fear, embarassement) • Sometimes all you have to do is ask! • Never break a promise, but re-negotiate
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Time waste • Messy desk and inability to find things • Late to appointments (miss beginning) and being unprepared for those attended • Tired or unable to concentrate, doing stuff that does not matter instead
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Interruptions • 4-5 interruptions (5-10 min) shoot an hour (requiring 5 min of recovery) • Reduce frequency and length of interruptions (turn calls into e-mail) • Turn off desktop and mobile notifications (visual, sound and vibration do distract)
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme -- Time journals • Monitor yourself in 15 minute increments for more than 3 days (a week or two) • What doesn’t need to be done? What can someone else do? What can I do more efficiently? • How am I wasting other people’s time?
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Office • Make your office comfortable for you, and optionally comfortable for others • Get a decent chair, seperate keyboard and mouse (posture), another display (productivity) and a headset (walk) • Keep your desk clear (remove clutter) and your to-do list and calendar close
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme E-mail • Archive all, search over folders and tags • Only one (responsible) recipient, optionally CC someone powerful • Follow up after 48 hours
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Phone calls • Stand to keep it short (never put feet up) • Start by announcing goals for the call • Have something in view to do next, then announce it („I have X waiting...“)
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Meetings • Only attend when there is agenda, and not when you are optional • Lock the door, disallow PC and phones, (best) have people stand • 1 minute minutes (Who? What? When?)
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Delegation • Communicate (in writing), not dump: Be polite and precise, provide context and priority • Give objectives, not procedures • People rise to the challenge: Delegate “until they complain” and grant authority
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Sociology • Gracefully end a successful meeting: Stand up and stroll to the door, complement/thank, shake hands • Beware upward delegation: Ignorance is your friend • Reinforce behaviour you want repeated: Say thank you and mean it
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Enjoy your life ᶃ Take control ᶄ Maximize impact ᶅ Minimize distraction ᶆ Optimize your work ᶇ Optimize globally ᶈ Enjoy your life
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme End of work • Out of office message with return date and (different specific) back-up contacts • Reading e-mail is not a vacation
www.eisehower.me ɾ [email protected] ɾ @eisenhowerme Measure • Short term: Remind yourself in 30 days through your calendar: „What have I changed?“ • Long term: 100 things to do in my life
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