So, You Want to Organize a Conference

So, You Want to Organize a Conference

Dev o'Clock presentation given to co-workers at Paperless Post. I was asked to give a presentation about my work organizing the Write/Speak/Code International Conference 2015 and what happens behind the scenes.

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Rachel Ober

July 24, 2015
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Transcript

  1. 24.

    –Ashe Dryden “A Code of Conduct is a public statement

    that sets the ground rules for participating in an event. Our conferences boast attendees from all over the world, coming from many different backgrounds and experiences; our expectations of what is appropriate are not always in line with one another. A policy like this ensures that everyone is on the same page without any gray areas and even better, that there will be less rules-lawyering.”
  2. 25.
  3. 32.
  4. 34.
  5. 38.

    1 WEEK BEFORE • SPONSOR INFORMATION ON WEBSITE • DETAILS

    TO ALL ATTENDEES AND SPEAKERS • CUT OFF ALL SPONSORSHIPS
  6. 40.

    4 WEEKS BEFORE • CUT OFF SPONSORSHIPS THAT DEPEND ON

    SWAG • ORDER SWAG • ALL SPEAKERS FINALIZED • ROUGH SCHEDULES PREPARED FOR EACH DAY
  7. 42.

    4 MONTHS BEFORE • INVITE AND ANNOUNCE FIRST WAVE OF

    SPEAKERS • START MARKETING • START SPONSOR OUTREACH
  8. 45.
  9. 46.

    ADDITIONAL • ABOUT • HOW TO BUY TICKETS • OFFER

    EARLY BIRD PRICING • SPEAKERS • OFFER COACHING FOR CFP • PAYING FOR HOTEL AND TRAVEL • SPONSORSHIPS • EXTRA PERKS FOR BIG SPENDERS • SCHOLARSHIPS
  10. 60.

    THINGS TO OFFER • TWEETS • IMAGES ON WEBSITE •

    THEIR LOGO AT VENUE • MARKETING EMAILS TO YOUR ATTENDEES • THEIR LOGO ON YOUR SWAG • REPRESENTATIVES AT THE VENUE • THEIR SWAG
  11. 62.
  12. 71.

    SOME TIPS • FIND PEOPLE WHO ARE REALLY EXCITED •

    ANYONE WHO IS TWEETING UP A STORM ABOUT YOUR CONF • WHEN 1 ON 1 BE OPEN ABOUT YOUR NEEDS • IT’S MORE COMPLICATED THAN JUST SAYING “HEY YOU, DO THIS”
  13. 72.

    • BE OPEN WITH YOUR WEAKNESSES • BE REALISTIC WITH

    YOUR TIME COMMITMENTS • IF YOU ADMIT THESE THINGS YOU FOSTER A COMMUNITY • THE PEOPLE YOU COLLABORATE WITH WILL DO THE SAME