How to Give a Technical Presentation

Transcript

1. How to Give a Technical Presentation Yi-Sung Chiu
2. Why Technical Presentation? 2
3. Listeners First • Share your achievement • Report work progress • Introduce a new technology • Present a product in sale and more … But the most important thing is to deliver those stuff to the listeners correctly and efficiently 3
4. Two Essentials • Slides • How to arrange the structure? • How to address your ideas? • How to compose each slide? • Speech • How to lead the listeners? 4
5. Slides How to Arrange the Structure? 5
6. You Should Think about • Who is the listeners? • How much time you have for presentation? • What key ideas you want to deliver? 6 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
7. Let’s Try It • Given a topic • “What Happens When You Try to Browse a Web Page with a URL?” • Please take 30 seconds to think about the slide structure • Assume that you have enough time to present as you wish • The listeners are college students who have no networking knowledge 7 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
8. How to Arrange the Structure? (I) 1. List and group the key points 8 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? What Happens When You Try to Browse a Web Page with a URL? OSI Layer ARP DNS Router/Gateway TCP/IP Three Way Handshake HTTP/HTTPS Routing
9. How to Arrange the Structure? (II) 1. List and group the key points 2. Find the relation between each group of points 9 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? OSI Layer ARP DNS Router/Gateway TCP/IP Three Way Handshake HTTP/HTTPS Routing
10. How to Arrange the Structure? (III) 1. List and group the key points 2. Find the relation between each group of points 3. Sketch the structure on white papers 10 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Introduction Background How Things Work? Packet/ Protocol Computer Network OSI Layer ARP TCP/IP HTTP/HTTPS DNS Switch Router/Gateway Network Device Routing Three Way Handshake
11. Sample of Slide Structure • Research • Introduction • Background • Related Work • Design • Implementation • Evaluation • Conclusion 11 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? • Technology • Introduction • Current Solution • Problem • New Method • Use Case • Product • Introduction • Features • Specification • Comparison
12. Slides How to Address Your Ideas? 12
13. How to Address Your Ideas? (I) • Old before New • Introduce the new terms or concepts before use them • Even something you treat as general knowledge, explain it 13 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Computer Network Packet Routing Packet
14. How to Address Your Ideas? (II) • Why then What • Explain the origin rather than immediately jump into a new stuff • E.g. Go through the existing solutions and problems before introducing new technologies • This is also a crucial capability, “Asking WHY” 14 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Computer Network OSI Layer Why What
15. How to Address Your Ideas? (III) • General to Detailed • First describe overall ideas in high level view • Reveal the details as you are peeling onions 15 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Transmit Data Route Packet OSI Layer Ethernet and IP Routing General Detailed
16. How to Address Your Ideas? (IV) • What if there is a lock in the relation of key points • Choose the key point where listeners are familiar, and cut in with a general idea 16 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? OSI Layer Routing IP OSI Layer IP IP Routing Route Packet
17. Some Suggestions • A great practice to improve your presentation skills • Try to introduce a new technology to a person not expert at it • Some tips • Get rid of your existing knowledge • Think about what the listeners know and also what they do not know 17 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
18. Slides How to Compose Each Slide? 18
19. How to Compose Each Slide? (I) • Only one core idea in each slide • Try to use one sentence to describe the core idea • If you cannot, split into two or more slides • Do not put anything you won’t mention in the speech • Which means you should cover every content on your slide 19 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
20. How to Compose Each Slide? (II) • Make the title clear and precise • “How to Compose Each Slide” instead of “Compose a Slide” • Use different bullets to show the relation between items Use arrow bullets to indicate a consequence or inference of previous item 1. Use number bullets to indicate a step • Avoid to use fancy animation • Someone may print out your slide or view in PDF • Append the additional and advanced information in appendix or reference 20 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
21. How to Compose Each Slide? (III) • Readable text, including that in figures • Font – no fashionable style • Size – 18 to 24 pt (Depend on the size of projection screen and length of the lecture room) • Avoid to highlight words in bold, colors, italic if not necessary • Avoid one long sentence in two lines • No more than two lines • Refine your sentences • Use indent to make your slide neat and easy to read • List symmetric items, either sentences or terms • Make sure the subject is clear to listeners if you try to omit it in a sentence 21 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
22. For an Instance Original Sentences • OSI layering is designed to deal with complex computer networks • Provide interoperability of diverse systems with standard protocols • Provide abstraction for each layer without regard to underlying structure • Provide flexibility to extend and adapt to many protocols A Better Way • What we expect our complex computer networks • Interoperability of diverse systems • Independency and transparency regarding to communication models • Flexibility to extend and adapt to many protocols OSI model is introduced with five/seven layers 22 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
23. For Another Instance Original Sentences • Three way handshake is how the client and the server to establish a connection 1. The client machine first sends a SYN packet to the server 2. The server responds with a SYN/ACK packet 3. The client will acknowledge SYN/ACK by sending an ACK packet A Better Way • Three way handshake • Establish TCP connection between clients and servers Figures and graphs are always better then words 23 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Client Server
24. How to Compose Each Slide? (IV) • How to draw graphs (Plus but not necessary) • Avoid bright colors • Avoid border on a darkly filled graph • Avoid thin lines or borders (2.25 pt or up) • Colorize graphs in mild and aesthetic styles • Use transparent (50% to 60%) white to de-emphasize 24 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners? Physical Data Link Network Transport Application Physical Data Link Network Transport Application Physical Data Link Network Transport Application Physical Data Link Network Transport Application Source Switch Router Destination Wire
25. Speech How to Lead the Listeners? 25
26. How to Lead the Listeners? (I) • Make sure your volume, tone and speed are clear and gentle • Use onscreen pointer to lead the sight of listeners • Avoid laser pointer • So bright and dazzling that really hurts listeners’ eyes • If you have to, do NOT swing your pointer with big move quickly and frequently 26 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
27. How to Lead the Listeners? (II) • Do not digress or jump into contents in later slides • Just focus on the core idea in the current slide • Otherwise, the listener would be misleading and confused • If someone asks, reply with “That’s a good question. But please keep in mind and we’ll dive into it later.” • Use transition between slides • Keep the listeners following your steps • E.g. “After talking about …, then I would like to introduce …” • Quick recap and summary to strengthen listeners’ understanding • E.g. “So far we have great understanding of …” 27 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
28. How to Lead the Listeners? (III) • Text • From upper left to bottom right • Figure 1. Title of figure 2. X and Y axis, title and unit 3. What figure shows 4. Inference 28 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
29. Some Suggestions • Preparation makes you better • Try mock presentation in your mind 29 Slides  How to Arrange the Structure?  How to Address Your Ideas?  How to Compose Each Slide? Speech  How to Lead the Listeners?
30. To Summarize Again, “Listeners First” Stand in the listeners’ shoes 30
31. Thank You 31