Pace HR Management Software - All Feature Highlights

Discover PACE HRMS, a comprehensive Human Resource Management System designed to simplify and streamline your organization’s HR operations.

This brochure provides an overview of the key features and capabilities of PACE HRMS, covering employee management, attendance and leave, payroll, recruitment, performance management, training, employee self-service, reporting, and more.

Explore the brochure to learn how PACE HRMS can help organizations automate HR processes, improve efficiency, empower employees, and manage their workforce more effectively.

You can learn more about Pace HRMS in: https://www.thepaceinfosys.com/products/hrms

Transcript

1. PRODUCT BROCHURE • THE PACE INFOSYS PACE HRMS Complete HR & Payroll Software A single, cloud-based platform that brings recruitment, employee records, attendance, leave, payroll, assets, travel, and more together — built for businesses in Nepal and trusted by companies around the world. Recruitment & ATS Asset Tracking Employee Records Time & Attendance Travel Management The Pace Infosys | Hattisar, Kathmandu, Nepal | www.thepaceinfosys.com Leave Management Payroll & Tax Advance & Loans Holiday Planner
2. ABOUT PACE HRMS One Platform for Your Entire HR Operation Pace HRMS, built by The Pace Infosys, is a complete human resource and payroll management system designed to take the manual work out of HR. Instead of juggling spreadsheets, paper files, and disconnected tools, HR teams get one secure, cloud-based platform that covers hiring, employee records, attendance, leave, payroll, assets, travel, and more — each connected to the others so information never has to be entered twice. Global Recognition Proven Results Pace HRMS is used by companies across Nepal and internationally, earning a reputation for reliable, innovative, and scalable HR technology. Businesses that switch to Pace HRMS see measurable gains in payroll accuracy, attendance reliability, and day-to-day HR efficiency. Secure & Compliant Dedicated Support Every layer of the platform is built around data protection and regulatory compliance, meeting both local Nepali requirements and international standards. A responsive support team is available around the clock to guide setup, troubleshoot issues, and help your HR team get the most from the system. Pace HRMS at a Glance 11+ 24/7 2 100+ Years in Operation Dedicated Support Cloud or On-Premise Companies Empowered PACE HRMS | Product Brochure 02
3. INSIDE THIS BROCHURE Table of Contents Everything Pace HRMS offers, module by module. 01 Recruitment & Applicant Tracking 02 PIMS — Employee Information System 03 Time & Attendance 04 Leave Management 05 Payroll Management 06 Advance & Loans Management 07 Holiday Management 08 Assets Management 09 Travel Management 10 Additional Capabilities 11 Why Businesses Choose Pace HRMS 12 What Our Clients Say 13 Frequently Asked Questions 14 Get Started PACE HRMS | Product Brochure 03
4. PLATFORM OVERVIEW Run Your Entire HR Operation from One Smart Platform Pace HRMS brings nine connected modules together so every stage of the employee journey — from the first job posting to the final settlement — lives in a single system. The pages that follow walk through each module in detail. Recruitment & ATS PIMS Time & Attendance Turn hiring requests into structured, trackable pipelines. One secure record for every employee, start to finish. Biometric, mobile, web & GPS-based check-in. Leave Management Payroll Management Advance & Loans Configurable policies with automated approvals. Salary, tax & statutory compliance, automated. Employee financial assistance, cleanly tracked. Holiday Management Assets Management Travel Management Branch- and province-aware holiday calendars. QR-based tracking for every company asset. Requests, advances, and claims in one place. PACE HRMS | Product Brochure 04
5. MODULE 01 • HIRING MADE SIMPLE Recruitment & Applicant Tracking Turn every hiring need into a structured, trackable process — from the first manpower request to a signed offer letter. Smart Recruitment Workflow Every hire starts with a clear request. HR and department heads can raise manpower requisitions, define the job description, and route them through configurable approval chains before a vacancy ever goes live. Once approved, vacancies are published from the same centralized platform, so nothing gets lost between a hiring decision and an actual job posting. Manpower requisitions Approval workflows Job description builder Centralized vacancy publishing Applicant Tracking & Screening As applications come in, Pace HRMS keeps every candidate organized in one pipeline. Recruiters can screen CVs, move applicants through custom hiring stages, and build tailored questionnaires for each role. A structured scoring system helps hiring teams compare candidates objectively instead of relying on scattered notes and gut feeling. CV screening Custom questionnaires Pipeline stages Structured scoring Offer & Pre-Onboarding Once a candidate is selected, Pace HRMS generates offer letters directly from the system and collects the information needed before day one — personal details, documents, and joining formalities. This keeps the handoff between recruitment and HR seamless, so new hires arrive fully set up rather than starting with a stack of paperwork. Auto-generated offer letters Pre-joining data collection Smooth onboarding handoff Why It Matters A structured, trackable hiring pipeline means fewer delayed hires, less back-and-forth over email, and a first impression that reflects well on the company from the very first interaction. PACE HRMS | Product Brochure 05
6. MODULE 02 • EMPLOYEE RECORDS PIMS — Employee Information System A single, secure source of truth for every employee record, from the day they join to the day they leave. Centralized Employee Database Every employee's personal details, education history, family information, and work experience live in one organized, secure profile. Instead of digging through folders or spreadsheets, HR teams and managers can pull up a complete employment history in seconds — and keep it accurate as circumstances change. Personal & education records Family details Work history Single accessible profile Employee Lifecycle Management PIMS follows employees through every stage of their time with the company: onboarding, probation tracking, contract renewals, document storage, and eventually, a structured exit process. Each stage is logged in the system, giving HR full visibility into where every employee stands at any given moment. Onboarding tracking Probation management Contract renewals Structured exits Documents & Compliance Tracking Employee documents are stored securely and centrally, with automatic monitoring of contract and document expiry dates so nothing slips through unnoticed. When an employee needs an experience letter or compliance documentation, HR can generate it directly from the records already in the system. Secure document storage Expiry alerts Experience & compliance letters Why It Matters When every employee record lives in one place, HR spends less time hunting for paperwork and more time supporting the people behind it — while staying auditready at all times. PACE HRMS | Product Brochure 06
7. MODULE 03 • WORKFORCE TRACKING Time & Attendance Accurate, flexible attendance capture that adapts to office staff, field teams, and everyone in between. Smart Attendance Tracking Employees can check in through biometric devices, the mobile app, web check-ins, or GPS-based location tracking — whichever combination suits how your teams actually work. This flexibility means office-based staff, field agents, and remote employees are all captured accurately, without forcing a one-size-fits-all approach. Biometric devices Mobile app check-in Web check-in GPS location tracking Shift & Attendance Management Pace HRMS handles multiple shift patterns and rosters, so businesses running rotating schedules, multi-branch operations, or outdoor duties stay organized. Attendance requests, outdoor duty approvals, and bulk attendance entries are all managed centrally, with detailed logs available whenever HR needs to review them. Multiple shifts & rosters Outdoor duty requests Bulk attendance entry Detailed attendance logs Attendance Reports & Payroll Integration Daily, monthly, and custom attendance summaries give HR and management real-time insight into workforce patterns. Because attendance data feeds directly into payroll, salary processing stays accurate without anyone having to manually transfer numbers from one system to another. Attendance summaries Real-time insights Direct payroll integration Why It Matters Flexible check-in options mean accurate attendance for every kind of employee — office-based, field-based, or remote — without forcing everyone through the same rigid process. PACE HRMS | Product Brochure 07
8. MODULE 04 • TIME OFF, SIMPLIFIED Leave Management Configurable leave policies with transparent balances, so employees and managers are always on the same page. Flexible Leave Configuration Every organization handles leave differently, so Pace HRMS lets HR create custom leave types, set automatic balance allocations, and define the business rules behind them. Policies can be tailored to match company practice rather than forcing HR to work around rigid, generic settings. Custom leave types Automatic balance allocation Configurable business rules Leave Requests & Approvals Employees submit leave requests directly through the system, and managers review, approve, or reject them through secure, multi-level approval workflows. Automated notifications keep everyone informed at each step, removing the back-and-forth emails and verbal approvals that often cause confusion. Online leave requests Multi-level approvals Automated notifications Leave Balance & Reporting Employees and HR can track leave balances, carry-forward eligibility, and encashable leave at any time, backed by detailed leave ledgers. Comprehensive reports make it easy to plan around upcoming absences and stay compliant with company leave policy. Real-time balances Carry-forward & encashment Detailed leave ledgers & reports Why It Matters When leave balances are visible and requests are approved transparently, employees trust the process — and HR spends far less time answering "how many days do I have left?" PACE HRMS | Product Brochure 08
9. MODULE 05 • ACCURATE, COMPLIANT PAY Payroll Management Salary processing built around Nepal's tax and statutory requirements, so every payroll run is accurate the first time. Flexible Salary Configuration Pace HRMS supports earnings, deductions, bonuses, incentives, overtime, and daily allowances, all configurable to match different compensation structures across employee categories. Whether staff are salaried, hourly, or on mixed pay structures, the system adapts to how your organization actually pays people. Earnings & deductions Bonuses & incentives Overtime & allowances Multiple compensation structures Accurate Payroll & Tax Compliance Statutory deductions — SSF, CIT, provident fund, and insurance — are calculated automatically alongside Nepal's tax slab rules. The system also handles arrear adjustments and salary increments, keeping payroll aligned with IRD regulations without HR needing to track every regulatory change manually. Automatic SSF/CIT/PF deductions Nepal tax-slab calculations Arrears & increments IRD-aligned compliance Payroll Reports & Approvals Each payroll cycle generates payslips, bank letters, and contribution reports automatically, along with annual payroll summaries and full-and-final settlements when employees exit. Configurable approval workflows keep payroll sign-off structured, transparent, and auditable. Payslips & bank letters Contribution & annual reports Full-and-final settlements Configurable approvals Why It Matters Automated, compliance-aware payroll means fewer disputed salaries, faster month-end close, and far less risk of the errors and penalties that come with manual tax and SSF calculations. PACE HRMS | Product Brochure 09
10. MODULE 06 • EMPLOYEE FINANCIAL SUPPORT Advance & Loans Management A transparent way to offer salary advances and loans, with repayments that reconcile automatically. Flexible Advance & Loan Configuration Organizations can define multiple advance and loan types, each with its own repayment structure, payment cycle, and policy rules. This makes it possible to support different employee financial assistance programs without needing separate systems or manual tracking. Multiple advance/loan types Custom repayment cycles Policy-based configuration Employee Requests & Approvals Employees can request a salary advance or loan directly through the system, and managers review each request through configurable, multi-level approval workflows. The process stays transparent for everyone involved, with a clear record of who approved what and when. Online advance/loan requests Multi-level approvals Transparent request tracking Automated Repayment Management Once approved, installments are automatically recovered through payroll, removing the need for HR to manually track who owes what. Detailed employee ledgers keep payment history and outstanding balances visible at all times, for both HR and the employee. Automatic payroll recovery Employee ledgers Outstanding balance tracking Why It Matters Offering advances and loans builds goodwill with employees during genuine financial need — and automated recovery means it never becomes an administrative burden for HR or finance. PACE HRMS | Product Brochure 10
11. MODULE 07 • CALENDAR PLANNING Holiday Management One centralized calendar that keeps every branch, province, and employee aligned on holidays. Centralized Holiday Calendar Company holidays, public holidays, and special events are all managed from a single calendar that's visible across the organization. Employees always know what's coming up, and HR doesn't have to send out separate reminders every time the calendar changes. Company & public holidays Special events Organization-wide visibility Branch & Province-Based Holidays For businesses operating across multiple offices, holiday calendars can be configured by branch, location, or province. This means a company with teams in different parts of Nepal can respect regional holiday differences without maintaining separate manual calendars for each office. Branch-specific calendars Province-based configuration Multi-location support Automated Holiday Planning With an always up-to-date holiday calendar available to every employee, scheduling conflicts become far less common. Teams can plan leave, project timelines, and workforce scheduling around known holidays well in advance, supporting smoother business continuity. Fewer scheduling conflicts Better leave planning Improved business continuity Why It Matters A shared, accurate holiday calendar keeps multi-branch teams aligned and prevents the scheduling surprises that come from relying on memory or outdated printed calendars. PACE HRMS | Product Brochure 11
12. MODULE 08 • COMPANY ASSET CONTROL Assets Management Complete visibility into every company asset, from the day it's issued to the day it's retired. Employee Asset Allocation Laptops, desktops, mobile phones, ID cards, vehicles, and other company assets can all be assigned to employees with full ownership and allocation records. When responsibilities shift or employees move on, reassignment is straightforward and fully documented. Asset assignment Ownership records Full allocation history Asset Lifecycle Management From maintenance schedules and warranty periods to repairs, disposal, and resale, every stage of an asset's life is tracked in one place. This visibility helps organizations get more out of what they already own and reduces unnecessary replacement costs. Maintenance & warranty tracking Repair records Disposal & resale tracking QR-Based Asset Tracking Every company asset can be tagged with a unique QR code, making inventory checks, employee assignments, and audits fast and verifiable — even across multiple business locations. A quick scan confirms exactly which asset is where, and who's responsible for it. Unique QR codes Fast inventory audits Multi-location verification Why It Matters Clear ownership records and QR-based verification cut down on lost or unaccounted-for equipment, and make asset audits a quick scan instead of a manual, spreadsheet-driven search. PACE HRMS | Product Brochure 12
13. MODULE 09 • BUSINESS TRAVEL Travel Management Digital travel requests, advances, and claims — all tracked from a single dashboard. Business Travel Requests Employees submit travel requests digitally instead of over email or in person, and managers review and approve travel plans through customizable workflows. This keeps business travel organized and auditable from the moment a trip is first proposed. Digital travel requests Customizable approval workflows Travel Advances & Claims Travel advances, reimbursement claims, and supporting bills are all managed within the same platform, so finance teams aren't chasing paper receipts or separate expense forms. Everything needed to process a claim is attached and accessible in one place. Travel advances Reimbursement claims Digital bill & expense documentation Complete Travel Tracking A centralized dashboard shows every travel request, its approval status, associated expenses, and claim status at a glance. This gives HR and finance teams better visibility into business travel activity across the entire organization. Centralized travel dashboard Claim status tracking Organization-wide travel visibility Why It Matters Digitizing travel requests and claims means faster reimbursements for employees and a clear audit trail for finance — without the pile of paper receipts and followup emails. PACE HRMS | Product Brochure 13
14. BEYOND THE CORE MODULES Additional Capabilities Alongside its nine core modules, Pace HRMS includes further capabilities that round out the platform for growing and multi-location organizations. Training Management Employee Self-Service & Mobile App Plan training sessions, track attendance, and manage instructors directly within Employees log in anytime to check in and out, apply for leave, view attendance, Pace HRMS. Employee performance evaluations tied to training activity help strengthen skills, improve productivity, and support continuous workforce request advances, and download payslips — all from a dedicated mobile app. Selfservice reduces HR's administrative load and gives employees more visibility and development. control. HR Analytics & Reporting Multi-Company & Multi-Branch Support Turn day-to-day HR data into decisions with AI-enabled insights and reporting. Run HR processes for different companies, branches, or brands from a single Track workforce trends, monitor key HR metrics across departments and branches, and generate audit-ready reports whenever leadership or regulators need them. centralized system. Approval flows, attendance rules, and appraisal processes can all be adapted to match how each part of the organization actually operates. PACE HRMS | Product Brochure 14
15. WHY PACE HRMS Built for How Nepali Businesses Actually Operate Flexibility, security, and support — without the trade-offs. Cloud or On-Premise Configured Around You Choose cloud-based access for flexibility, or on-premise deployment when security and internal control matter most — the same platform, either way. Appraisal systems, approval flows, attendance rules, and HR processes all adapt to match the way your organization already works. Built to Scale Data Protection First From a lean startup team to a large, multi-branch enterprise, Pace HRMS grows with you without forcing a switch to a different platform. Advanced security protocols and encryption protect sensitive HR information, following strict compliance standards throughout. What You Can Do with Pace HRMS Employee Management Payroll Automation Centralize employee records, manage onboarding and offboarding, track contracts and documents, and maintain accurate workforce data in one secure system. Automate salary calculations, tax deductions, and allowances while generating accurate payslips with minimal manual effort and far fewer payroll errors. Attendance Tracking Training Management Monitor attendance using biometric integrations, geo-based check-ins, and realtime reporting for accurate time records and smoother payroll processing. Plan sessions, track attendance, manage instructors, and evaluate performance to strengthen skills and support continuous workforce development. PACE HRMS | Product Brochure 15
16. CLIENT VOICES What Our Clients Say Real feedback from HR and operations teams using Pace HRMS every day. “Pace HRMS noticeably sped up payroll processing and made attendance tracking more accurate, cutting down on manual work for the HR team.” “Keeping all employee information in one place has made onboarding and document management considerably easier for our HR staff.” Sabina Shrestha — HR Manager Manish Mahato — HR Executive “Leave balances and approvals are now clear and easy to track, which has improved transparency across the whole team.” “Pace HRMS simplified our internal processes and brought everything the team needs into one place.” Pooja Adhikari — Operations Manager Ramesh Thapa — Director of Operations PACE HRMS | Product Brochure 16
17. COMMON QUESTIONS Frequently Asked Questions Quick answers to what businesses ask most before choosing Pace HRMS. Q. What is Pace HRMS? A. A complete HRMS solution that manages payroll, attendance, leave, and employee records in one platform, helping businesses automate HR processes and reduce manual workload. Q. Is Pace HRMS suitable for small businesses? A. Yes. It's designed to support startups, SMEs, and growing enterprises, with a flexible structure that lets businesses add features as their workforce expands. Q. What does Pace HRMS cost? A. Pricing depends on the number of employees and the modules selected. The Pace Infosys team provides a customized quote based on your business size and needs. Q. Does it support biometric devices? A. Yes, biometric device integration is supported for accurate attendance tracking, with real-time data sync into payroll. Q. Can employees see their own attendance and payslips? A. Yes. Employees can log in anytime to view attendance records, check leave balances, and download payslips, improving transparency and reducing HR workload. Q. How does Pace HRMS work? A. It centralizes HR functions into a secure, cloud-based system with automated workflows connecting attendance, payroll, leave, and employee data for accurate, seamless operations. Q. How do I get started? A. Request a demo or speak with a Pace HRMS specialist. The team will guide you through setup, configuration, and onboarding based on your business needs. Q. Does it support Nepal payroll compliance? A. Yes. The system automatically calculates taxes, statutory deductions, and compliance requirements based on Nepal regulations, reducing payroll errors. Q. Is employee data secure? A. Advanced security protocols and data encryption protect sensitive HR information, following strict compliance standards throughout. Q. Is customer support included? A. Yes. A dedicated support team provides ongoing technical assistance to ensure smooth implementation and continuous system performance. PACE HRMS | Product Brochure 17
18. GET STARTED Ready to Simplify HR for Your Business? From recruitment to retirement, Pace HRMS brings every HR process into one connected, Nepal-compliant platform — so your team can spend less time on paperwork and more time on people. Request a Free Trial +977 980-2360804 Hattisar, Kathmandu, Nepal www.thepaceinfosys.com PACE HRMS | The Pace Infosys • 11+ Years of HR Technology Experience