Flexr for Umbrella Companies

An overview of Flexr and its benefits to Umbrella Companies

Transcript

2. THE FUTURE OF EMPLOYMENT MANAGEMENT HAS ARRIVED What is Flexr? Why Flexr? Changing the face of Umbrellas Powered by Flexr
3. We are in the midst of a work revolution “ WHAT IS FLEXR? ” By simplifying and automating the entire Umbrella engagement, placement, invoicing and payment process Flexr adds value for all stakeholders, removes many time-consuming admin tasks, improves productivity and revenues, whilst reducing operational costs. Flexr is a ‘game changing’ employment management platform that will redefine the engagement between employers and employees. A flexible and innovative employment management platform;- • It can be built around the needs of your business / your employees / your life • Ensuring transparency and fairness in the work environment • Modern, technical, simple, friendly and limitlessness • A blend of tech and humanity • Revolutionising productivity
4. HUMANITY PARTNERSHIP LIMITLESSNESS FLEXIBILTY 01 03 04 02 At Flexr we believe in the elegance of simplicity. By tapping into the ubiquity of mobile devices, we’ve redefined employment management. Our revolutionary software combined with our dedicated call centres joins the dots to automate, digitally enhance and humanise the experience for workers, agencies and employers alike. Ultimately Flexr achieves its purpose through four key overarching elements namely;- WHAT IS FLEXR?
5. 01 HUMANITY There are other employment management platforms out there but Flexr is fundamentally different because it couples technology with humanity. 02 LIMITLESSNESS Flexr brings many of the HR and payroll functions together in one place. But the possibilities for what it can offer are endless – from GPS to tax returns to whatever workers and companies might need to work better together in the future. WHAT IS FLEXR?
6. WHAT IS FLEXR? 03 PARTNERSHIP Flexr is going to take away the negative emotions to create a better working relationships. It is a ‘win-win’ for both employers and employees. 04 FLEXIBILITY The World of work is changing. Companies are managing a more fluid workforce, people are changing their jobs more frequently and flexible working is becoming widespread. Flexr will be the constant in these constantly changing journeys.
7. WHY FLEXR? Cost Reduction Added Value Primary Standard Exit Options
8. COST REDUCTION • Flexr increases productivity and efficiency through it’s unique blend of technology and humanity. • Flexr charges only £7.50 per timesheet to it’s Umbrella clients. • This is a significantly reduced cost of operation versus the known market average of £12 - £14 per timesheet. WHY FLEXR?
9. ADDED VALUE • Flexr operates through iOS and Android mobile applications that delivers so many benefits to the users it becomes ‘the glue’ between the Umbrella and their Contractors. • Flexr provides an Online portal allowing 24/7 access providing complete visibility and transparency to Umbrellas, their agencies and Contractors. • Flexr is supported through a dedicated Call Centre where users are actively encouraged to make contact (rather than discouraged as with most modern apps) to experience full customer services, tier1 HR and tier 1 legal support (with more to follow). • In an age where legislative change means Umbrellas no longer deliver tax breaks through expense claims, Umbrellas have to be able to offer genuine and meaningful employment management to justify their place in the supply chain. Flexr makes this possible… and more at an affordable price! WHY FLEXR?
10. PRIMARY STANDARD • Through transparency, visibility, compliance, employment management and desirability (Flexr is a platform that people want to use not have to use) Flexr will quickly become • A PSL requirement for Umbrellas • A ‘Code of Conduct’ standard by which employment management will be judged • A beacon of transparency, visibility and trust WHY FLEXR?
11. WHY FLEXR? EXIT OPTIONS • Flexr will receive significant investment funds over the next 12 months. An acquisition model for Umbrellas is proposed whereby;- • Umbrellas are powered by Flexr for an 18 month period • This allows for ‘real time’ due diligence of data whilst real and measurable savings are enjoyed • Thereafter an acquisition option can be ‘triggered’ based on pre- agreed multiples being applied to the measured data
12. CHANGING THE FACE OF UMBRELLAS
13. For only £7.50 per employee per week Flexr delivers the following services to Umbrellas
14. Administration Doc Store & Reporting Customer Services Pay & Bill Services Human Resources FLEXR SERVICES TO UMBRELLA
15. FLEXR SERVICES TO UMBRELLA FULL DATA UPLOAD SERVICE • Worker details • Agency details • Hirer details • Assignment details CONTRACT CREATION • Employment contracts • Service contracts (Limited Companies) • Terms of use USER ACCOUNT CREATION • Welcome • Terms of use • Contract acceptance ADMINISTRATION 01 02 03
16. FLEXR SERVICES TO UMBRELLA 01 CALL BACK REQUEST • Via button on App homepage PORTAL / APP HELPDESK • User queries / set up assistance CHANGE OF DETAILS • Personal • Business • Assignment MISSING DETAILS • Tax docs • Right to work docs • Qualifications • Absence information SIGNED CONTRACTS • If not signed on engagement CORRECTION DETAILS • Email bounce backs PAY QUERIES • Have I been paid? • Hours or rates? • Umbrella calculation? AVAILABLE 24/7 CUSTOMER SERVICE 02 03 04 05 06 07 08
17. TIMESHEET RECEIPT • Upload from Umbrella TIMESHEET PROCESSING INVOICE CREATION • Download via portal SIMPLE SALES LEDGER RECORD • Invoice raised • Invoice paid PAYROLL PROCESSING • Umbrella margin • NIC / Employment costs • Other deductions • Gross / Net / SHP PAYSLIP PRODUCTION PAYSLIP DISTRIBUTION • To Portal / App PAYMENT FILE CREATION • Download via portal PAYMENT NOTIFICATION • Via App TAX SERVICES • Weekly RTI submissions • Weekly updates via P6 downloads • P45 /46 joiners • P45 leavers • Monthly EPS • Pension submissions • Pension payment file creation • Annual P32 submissions FLEXR SERVICES TO UMBRELLA 01 02 03 04 06 07 08 09 PAY & BILL SERVICES 05 10
18. FLEXR SERVICES TO UMBRELLA 02 03 HUMAN RESOURCE SICKNESS REPORTING • Reporting via the App • Handled by the call centre HOLIDAY REQUESTS OTHER ABSENCE MANAGEMENT ACCIDENT NOTIFICATION ISSUE NOTIFICATION • Grievance • Compassionate • Other TRIAGE OF HR REQUIREMENTS • Incidents • Accidents • Issues 01 02 03 04 05 07 06 08 09 10 11 RIGHT TO WORK CHECKS • Second stage verification • Visa expiry / renewal • No payment rules MATERNITY / PATERNITY MANAGEMENT PROBATION • Pass / Fail / Extend notifications RETURN TO WORK CHECKS AVAILABLE 24/7 06
19. Doc Store • Contracts • Assignment schedules • Letters • Memo’s / Communications • Invoices • Payslips • Uploads DOC STORAGE & REPORTING 01 02 FLEXR SERVICES TO UMBRELLA Reporting • Employees • Agencies • Live processing • Payroll • Margin • OIL • P6 Downloads • RTI • P45 • Pensions • EPS • Absences
20. In addition to their dedicated portal, Umbrella employees have direct access to Flexr through the mobile App
21. • Dashboard • HR Services • 24/7 Call back • Absence request / management • Expenses • Claims • Mileage • Document viewer • Contracts • Letters • Payslips • Document upload • Assignment history • Advertising* • Offers* • *To be discussed during implementation DIRECTLY AVAILABLE TO EMPLOYEES VIA APP
22. Leaving Umbrellas free to…
23. • Sales / Account Management • Focus more time and resource on growing your business • Recruitment • Initial engagement of employees • Timesheet collection & upload • Recover directly from the agency / employee • Upload to Flexr • Invoice distribution • Download from Flexr to distribute to your clients • Submit payment files • Download from Flexr and import into your payment software • Escalation for customer services / HR queries • The majority of calls will have already been dealt with by Flexr WHAT DO YOU DO?
24. App Portal 24/7 call centre A major point of difference A better service to sell Scalability Resilience Infrastructure enhancement Compliance Visibility Control Profit £££’s Gains Business wins Headcount reduction No capital investment No maintenance Less work Less admin No SMS charges Less hassle Improved service Better attraction Better retention Significant overhead reduction Free advertising £££’s
25. UMBRELLA COMPANY EMPLOYEE
26. COST REDUCTION STABILITY PRIMARY STANDARD PRODUCTIVITY Instant savings and increased profitability through reduced processing and operational costs The minimum standard by which Umbrellas will be judged Integrate with industry expertise and unrivalled infrastructure Increase productivity through automation POWERED BY FLEXR
27. QUALITY EFFICIENCY COMPLIANCE ADDED VALUE Provide your stakeholders with cutting edge technology and features Streamline your business through outsourcing Role-based dashboards, control features, full visibility and dedicated Call Centre support Give yourself a clear point of difference from the competition POWERED BY FLEXR
28. Andy Burton Director 07733 470 023 andrew.burton@flexr.com