UBC MDS | Project Management 101

Transcript

1. Photo by Leone Venter on Unsplash 03/27/2019 Project Management 101 How to make your Capstone a happy experience
2. Ha Dinh • Data Analyst @ Unbounce • UBC MDS 2nd Cohort • Marketing, Data Science • Destination British Columbia capstone • Have worked with ambiguous data goals and non-technical stakeholders • Fun fact: I’m going to be a corgi mom in 23 days
3. Photo by Leone Venter on Unsplash CHALLENGES What I learned from interviewing capstone groups in my cohort
4. Not everyone was on the same page in terms of business knowledge or technical knowledge
5. Overworked, underworked individuals and anyone in between
6. Some partner didn’t care that much “Whatever you think is good”
7. Miscommunication that led to arguments and duplication works
8. Photo by Leone Venter on Unsplash PROJECT MANAGEMENT 101
9. 1. Project Charter - Proposal 1 Determine the Sponsor • Key contact for which problem • Key decision maker • Vacation - point of contact 2 Define the Singular Problem • If there are multiple, choose 1 • If you’re not clear why they want to solve the problem, ask to uncover the context and true reasons 3 Defining Project Goals • Expected business impacts ◦ Increasing revenue ◦ Decreasing cost 4 Objectives - Scope • Specific • Measurable • Achievable • Realistic • Time-bound
10. 1. Project Charter - Proposal 5 Solution hypothesis and deliverables • Data science solution and techniques • Final product(s) 6 Assumption, Risks and Dependencies • Dependencies: language, tools, budget (AWS credits?) 7 Dates • Key milestones • Internal/External timelines 8 Project Approval • Walk through the proposal with stakeholders and teaching fellow • Get questions answered before proceeding
11. 2. Project Planning 1 Defining a Success • Current state, baseline • Evaluate success criteria when project is done, or throughout project execution 2 Setting Milestones • Define outputs and phases of the project • Start from highest level milestones, then layer in deliverables into these phases 3 Breaking it down 4 Tools for Tracking and Communication 5 Communication Plan & Rhythms • Best way to communicate ? • Types of meeting • Frequency
12. 2. Project Planning Tools for Tracking and Communication 0 1 Slack Ongoing updates and discussions 0 2 Email Milestone achievements & actions, or questions to partners * 0 3 Google Drive Branstorm, documents that team can edit together Github Projects & Wiki Project tracker and documentation 0 4
14. Email Title Examples • Be very specific -- suggesting the content • Examples: [ QUESTIONS] Marketing Attribution [NEED APPROVAL] Project Proposal [ACTION REQUIRED] Try Out MVP Shiny App
15. 2. Project Planning Breaking it down Breaking Down and Scheduling the Work • Weekly tasks and achievements • Gantt chart • Work breakdown structure for Agile ◦ When requirements aren’t clear and scope can change
18. 2. Project Planning Breaking it down Roles, Assignments, and Resources “Issuing responsibilities to team members gives each person a sense of ownership in the project” 1. Assigning roles - can be rotated: ◦ Project manager/Secretary: make sure tasks are done, team achieve goals ◦ Meeting facilitator(s) ◦ Note taker ◦ Testers 2. Assigning tasks
19. 2. Project Planning Breaking it down Assumptions and Constraints • An assumption is anything you think to be true but there is no guarantee ◦ Ex1: You will get answers from partners when you need them ◦ Ex2: Your team is willing to stay up late to make sure project meet deadline • Constraints are limitations imposed on the project, such as scope, schedule, and budget ◦ Business constraints (time, budget) ◦ Technical constraints (language, data)
20. 3. Project Execution 1 Recurring Meetings • Progress • Milestones • Approval • Changes 2 Accountability • Code of Conduct • Contributor Guidelines
21. 4. Completion 1 Success Criteria Testing 2 Retrospective • What went well? • What was tricky? • Ideas/lessons learned • Flowers (recognize people's contribution) 3 Documentation • What partner needs to know to use your deliverables without your team being there?
22. Photo by Leone Venter on Unsplash WHAT ELSE MAKES A SUCCESSFUL PROJECT?
23. Communication is TIP #2 The more you meet with your partner the better TIP #3 Frequently work together in a same room TIP #4 Be transparent of your feelings and your work TIP #5 Morning standups to check in the progress and plan out the day TIP #1 Understand personality and working style, what to get out of this
24. Training Time • Data Camp • Reading papers and discuss the content • Sessions with partner or teaching fellows
25. Embrace the Diversity Team Teaching Fellow Partner
26. Photo by Leone Venter on Unsplash Acknowledgment Leslie Ty, Lisa Ohman, Tracy Huitika, Claire Son @ Classmates from UBC MDS 2nd cohort
27. Photo by Leone Venter on Unsplash QUESTIONS? Ha Dinh hadinh1306