Denver Startup Week 2017 Presenter Training

Transcript

2. DENVER STARTUP WEEK PRESENTER TRAINING September 2017
3. AGENDA - Before we start - Descriptions, Venues & RSVPs - Slides, signage, and sponsors - Promotion & publicity - “Day-of” checklist - Q & A
4. THANK YOU!
5. FIRST: CONFIRM YOUR EVENT DETAILS - Confirm your session date, time and location: denverstartupweek.org/schedule - Confirm your description is accurate and compelling, and includes all relevant speaker bios - Check RSVP count (but don’t panic; more on this later) - Come find one of us or e-mail info@denverstartupweek.org if anything is missing or incorrect
6. YOUR EVENT – VENUE COORDINATION - We’ve matched (almost) all session locations - if you don’t have one, let us know - Introduce yourself in advance, confirm physical location, set-up/AV needs and and coordinate a walkthrough if necessary. Please be respectful - venue hosts are volunteers too! - The day of your session, arrive at least 30 minutes early to confirm set-up, test AV, etc. - Bring your own laptop and presentation, be ready to go! - Sessions are booked for 90 minutes, with 30 minutes between to turn the room - you do not need to use the whole time if you don’t want to, but please don’t go long and impact the session after you - Work with us to arrange volunteers if necessary - Sponsors may show up - if they’re there, introduce them and ask them to say a few words
7. YOUR EVENT – RSVPS - The count on your session’s detail page is the number of folks who have added it to their schedule - not necessarily the number that will show up - 25-40% conversion rate from prior RSVPs to actual session attendees is typical - We do not re-home sessions based on RSVP counts except in truly exceptional circumstances - Packed medium-sized rooms are way preferable to huge empty rooms - Keep promoting regardless of the RSVP count!
8. YOUR EVENT - SLIDES AND SIGNAGE - Logo/Branding - Style guide and brand assets at denverstartupweek.org/assets - Slides - We have pre-built templates and sponsor slides for both Keynote and Powerpoint for your use - Denver Startup Week Track poster – place in a visible location and update with your session title - Attendee registration – Our registration numbers are important (it’s one of our major channels for sponsorship and support)! We can’t police registration, but please help volunteers check attendee wristbands, encourage those without a wristband to register online, etc.
9. TITLE SPONSORS TRACK SPONSORS
10. HEADLINE EVENT SPONSORS PARTNER SPONSORS MEMBER SPONSORS BakerHostetler Bradford LTD Capital One Cafe Coastal Cloud Colorado Impact Fund Connect for Health Colorado Cooley Corus360 / Intersect Alliance City and County of Denver Office of Economic Development EKS&H Event Integrity FullContact Gary Community Investments General Assembly GroundFloor Media Guiceworks Imageseller Inkmonstr Intelivideo Nanno Pass Gas Denver Slalom Wazee Digital Accenture Bridgepoint Education Butler Snow Delta Tables Denver Foundation Hogan Lovells Meyer Law Name.com Slifer, Smith & Frampton SoGnar Swiftpage Zipcar
11. YOUR EVENT – SESSION INTRODUCTION Each session should begin with: • “Thank you for joining us at the sixth annual Denver Startup Week!” • “Denver Startup Week is the largest free entrepreneurial event of its kind in North America.” • “Thank you to our title sponsors Aging 2.0, Comcast, Chase for Business, the Downtown Denver Partnership and WeWork.” • “This session is part of the [Track Name, Sponsored By], one of six programming tracks aimed at supporting the entire entrepreneurial team.” • “Be sure to share your experience at this session online using #DENStartupWeek!” (feel free to add your own hashtag too)
12. VOLUNTEERS - Volunteers will be scheduled for larger sessions to help deliver signage and check registration. - Please introduce yourself and work with them to make your session the best yet! - Have a plan for crowd control if needed, we cannot guarantee a volunteer at the door.
13. - We work to promote sessions through official DSW channels, but we can’t cover every session in depth. - Your network and our network may not overlap - particularly if you’re presenting on a specific topic/vertical - Promote your session to your network through all of your channels (FB, Twitter, LinkedIn, Instagram, etc.) - Encourage your teams and staff to register for events and spread the word. - Tag & mention us - we’ll retweet and repost wherever we can. Submit to the blog on Medium too! - Leverage session speakers, supporters, groups too! - Use #DENStartupWeek everywhere - we want to get it trending all week! PROMOTION
14. SPONSORS - Denver Startup Week simply would not happen without the support of our sponsors. - Leading up to the week, please be sure to take the opportunity via social media or other channels to thank a few sponsors.
15. DAY-OF CHECKLIST - Send out any final promotion - Check the RSVP count - Arrive at least 30 minutes before your session begins - Update whiteboard signs with your session name - Be ready to go with your laptop and your presentation (including DSW/sponsor slides) - Thanks sponsors before you begin - Wrap in 90 minutes - Have fun!
16. QUESTIONS? - Designer Track – Castle Searcy // designer@denverstartupweek.org - Developer & Product Tracks – Jay Zeschin & Conor Swanson // developer@denverstartupweek.org - Headline Events – John Wilker // info@denverstartupweek.org - Maker Track – Callie Wentling & Lauren Kloock // maker@denverstartupweek.org - Founder & Growth Track – Alec Brewster & Nate Greenlee // founder@denverstartupweek.org - Sponsorship – Rye Finegan // rye@denverstartupweek.org - Marketing/Promotion – Brea Olson // bolson@downtowndenver.com - Everything else // info@denverstartupweek.org