Wallingford Castle Archers Incorporation

Presentation on the future plans for WCA as a legal entity, and promoting archery in South Oxfordshire.

Transcript

1. Incorporation
   The legal future of Wallingford Castle Archers
   

   View Slide

2. Vision
   • Archery for everyone from 5 to 105
   
   • Supporting development from grass roots to international
   
   • A large, open, sociable club
   

   View Slide

3. One club
   • Clear pathways for all ages to all levels
   
   • World class facilities
   
   • Well structured coaching
   
   • Financial support for members
   
   • Active in the local community
   
   • Active in the archery community
   

   View Slide

4. Pathways - 2016
   Adults Secondary age Primary age
   First contact Beginners course Beginners course
   Berinsfield/
   Wheatley
   Novice Club sessions Junior sessions
   Berinsfield/
   Wheatley
   Development
   Club sessions
   
   Squad
   Junior sessions None
   Performance Squad Junior sessions N/A
   Leisure Club sessions
   Junior/club
   sessions
   N/A
   

   View Slide

5. Pathways - future?
   Adults Secondary age Primary age
   First contact
   Taster session
   Corporate event
   School have a go
   Party/Fete
   PE lessons
   Party/Fete
   Beginner
   Beginners course
   
   Fast track
   Beginners course
   
   School club
   Leisure centre/
   School club
   Novice
   Club sessions
   
   1-1 sessions
   Junior sessions
   
   School club
   Leisure/school club
   Minis sessions
   Development
   Boost courses
   1-1 sessions
   Junior sessions
   Minis sessions
   Junior sessions
   Performance
   Programmed
   1-1 sessions
   Programmed
   1-1 sessions
   N/A
   Leisure Club sessions Junior/club sessions N/A
   

   View Slide

6. This cannot be done
   purely by volunteers
   

   View Slide

7. Business activities
   • Working with schools and leisure centres
   
   • Paid coaching in the club
   
   • Beginners & boost courses
   
   • Parties and corporate events
   
   • Summer camps
   
   • Tournaments
   

   View Slide

8. Market analysis
   • There is a clear demand for archery in South Oxfordshire
   
   • We already have a dominant position in the market
   

   View Slide

9. Current progress
   • Club has grown to 75+ members in 2 years
   
   • Ever increasing requests for beginners courses
   
   • Coaching structures developing, including paid coaching
   and boost courses
   
   • Have held some successful parties and one tournament,
   two more planned this year
   

   View Slide

10. Current progress
    • In talks with four secondary schools (Wallingford, Didcot
    Girls, Aureus, Icknield) to start after school clubs
    
    • In talks with two primary schools (St John's Wallingford,
    Northbourne Didcot) about introduction sessions or after
    school groups
    
    • Willowbrook leisure centre in Didcot will be starting in
    April
    
    • Ken & Diana work at 1 secondary school, 5 primary
    schools and 2 leisure centres
    

    View Slide

11. Market size
    • All organisations we have spoken to have been very
    interested
    
    • 10 secondary and 59 primary schools in SODC area
    
    • Several additional private schools, special schools etc
    
    • 6 leisure centres
    
    • Population at least 140,000. One of the most affluent
    areas of the country, with a high density of families
    

    View Slide

12. Case study
    • Deer Park Archers with Experience Archery Ltd
    
    • 120+ schools
    
    • 200 archers in club, over 90 juniors, 35 qualified coaches
    
    • Indoor facilities every day of the week
    
    • Multiple award winning
    
    • Two full time coaches who XPA
    

    View Slide

13. Legal status
    • Unincorporated organisation - membership and
    committee personally liable
    
    • Marc works through Marc Tamlyn Ltd, wholly owned
    private company
    
    • Ken & Diana have varying relationships with different
    organisations
    

    View Slide

14. Options
    • Employed individual staff in dozens of places
    
    • Supply and service agreement with MTLtd
    
    • Incorporated organisation employing staff
    

    View Slide

15. Company Limited by
    Guarantee
    • Companies are usually limited by shares
    
    • Limited by Guarantee is owner by the membership
    
    • Usually max liability £1 per member
    
    • Registered with Companies House, has directors and
    accounts
    
    • Are a genuine business so can employ staff, sign
    contracts, own property
    

    View Slide

16. Company Limited by
    Guarantee
    • GNAS is a company limited by guarantee
    
    • Several other archery clubs, such as DPA, Guildford,
    Ballands
    
    • Often done in non-trading mode so there is a legal entity
    to own land and equipment
    

    View Slide

17. Community Amateur
    Sports Club (CASC)
    • Special kind of Company Limited by Guarantee
    
    • Imposes restrictions on various aspects of the
    organisation of the club
    
    • Gives certain benefits
    
    • Unusual in archery, but quite common in other sports
    such as cricket and rowing
    

    View Slide

18. CASC requirements
    • Be open to the whole community - max limit on
    membership fees (£31/week)
    
    • Be amateur - max £10,000/year payments to players
    
    • Main purpose promoting an eligible sport
    
    • Income limit of £100,000 (can have trading subsidiary)
    
    • Managed by fit and proper persons (like a charity)
    
    • Participation
    

    View Slide

19. CASC benefits
    • Exempt from corporation tax on trading profits if turnover under
    £50,000
    
    • Last year our total turnover was around £15,000.
    
    • No VAT until trading turnover exceeds £85,000
    
    • Only "trading income" is taxable
    
    • Gift aid on donations (not membership)
    
    • Trading subsidiary can be a full business owned by the club which
    gift aids its profits to the club. Would probably do this when nearing
    the VAT limit, but would then need two lots of accounts/directors
    

    View Slide

20. Trading income
    • Income from membership is considered separately to
    income from non-members
    
    • Trading income would cover schools, have a gos,
    beginners courses, tournaments, guest fees etc
    
    • Membership fees, club stash for members, members
    cash handled for external competition entry etc are not
    included
    
    • Only trading income is taxable, but all income must be
    accounted for
    

    View Slide

21. Financial implications
    • Cost to set up a company - £10-15
    
    • Formal accounts will need to be prepared annually and submitted
    to Companies House, ~£600/year
    
    • Additional insurance may be needed for some groups, probably
    £200-300/year
    
    • Expenses for marketing activities & admin
    
    • Costs of operating payroll
    
    • No changes to bank account fees, but we will have to get a new
    account
    

    View Slide

22. Costs of staff
    • Employers National Insurance - 13.8% after first £8,000
    
    • Mandatory pension - 2% from April 2018
    
    • Payroll - £40/month
    
    • Coach insurance - £90/year for UK Coaching
    
    • Travel expenses to external venues (not including
    commuting to Wallingford sites)
    

    View Slide

23. Implications for the
    club membership
    • Membership income remains ring fenced for the
    membership
    
    • Growing membership
    
    • New directions such as primary schools age groups
    
    • Paid coaching opportunities for other coaches
    
    • Secure legal footing with max £1 liability
    

    View Slide

24. Implications for the
    club membership
    • Full time dedication from Marc
    
    • More connections in the community - easier to get new
    venues and funding
    
    • Profits from commercial activities, funding equipment,
    grants and subsidising club activities
    
    • Long term goal of a permanent indoor facility
    

    View Slide

25. Next steps
    • Applications in progress for funding initial equipment
    
    • Reach out to more schools
    
    • Consultation evening in February 2018
    
    • Vote at an EGM in March 2018
    

    View Slide