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Budgeting for your events, programmes & initiatives.
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Kevin Lewis
September 11, 2019
How-to & DIY
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Budgeting for your events, programmes & initiatives.
Kevin Lewis
September 11, 2019
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Transcript
Budgeting for your events, programmes & initiatives. @_phzn Kevin Lewis
The awkward intro bit • Support the GitHub Education Team
with reviewing Campus Expert applications • Director of Underland Events • Previously Coach at Major League Hacking, Director at Rebel Labs and Developer Relations at Rewired State • Organised 100+ developer events
The Fundraising Module.
“We need swag to get people to attend.”
+ creating event budgets - how to get sponsorship
Asking some questions
Why do we gather?
To learn new skills. To make new friendships. To win
a competition. To get a job.
Identify the reason that your audience are attending “Shared Struggle”
Use this to make sure your event format is suitable
and what success looks like.
Do you NEED money? A venue. People. A reason.
Creating a budget
Step 1 Create a detailed and itemised list of everything
you need to spend money on.
Step 2 Tag critical items as ‘needs’, ’wants’ or ‘nice
to haves’.
Step 3 Create any variable budgets you need - attendance
numbers are key to this step.
Step 4 Get real-world quotes and amend your budget accordingly.
Step 5 Make sure your budget is visible to your
team and makes sense.
Step 6 Note when items need to be paid for.
Use this to prioritise.
Step 7 Update, update, update.
Step 8 Where was the delta?
Creating your sponsorship prospectus
Step n Use your budget to create realistic and manageable
sponsorship prospectuses.
Step n+1 Make sponsorship documents easy and manageable.
Let’s look at some examples