Upgrade to Pro — share decks privately, control downloads, hide ads and more …

The AODA and Information Literacy: Removing Accessibility Barriers from our Documents

biblioland
November 21, 2013

The AODA and Information Literacy: Removing Accessibility Barriers from our Documents

Team Develop Meeting
University of Guelph, 2013

biblioland

November 21, 2013
Tweet

More Decks by biblioland

Other Decks in Education

Transcript

  1.  Why create accessible documents and presentations?  Document accessibility

    standards and guidelines.  Removing accessibility barriers from Word, PowerPoint and PDF documents.  Maccessibility  Resources
  2.  University of Minnesota: Computer Accommodations Program;  University of

    Guelph: Library Accessibility Services (LAS);  University of Toronto: Human Resources and Equity;  Accessible Digital Office Documents (ADOD) Project: Partnership between OCADu, UNESCO, and the Government of Ontario;  Microsoft: Creating accessible Word documents  Accessibility for Ontarians with Disabilities Act (AODA).
  3.  It’s the law: Accessibility for Ontarians with Disabilities Act

    Integrated Accessibility Standards There are fines!
  4.  The AODA Integrated Accessibility Standards Require the provision of

    accessible electronic formats, etc. but don’t define what constitutes an accessible document.  “Section 2: In this Regulation, “accessible formats” may include, but are not limited to, large print, recorded audio and electronic formats, braille and other formats usable by persons with disabilities;”*  Making accessible docs – planning and design principles that are followed in all your work.
  5.  Screen readers – programs that enable users with perceptual

    disabilities to interact with textual content using auditory feedback and keyboard commands  Screen magnifiers – programs that enable users to magnify textual content, adapt the colour and contrast, and make the mouse more visible
  6.  Use styles for formatting ◦ Title ◦ Headings (H1,

    H2, etc) ◦ “Strong” and “emphasis” instead of “bold” and “italics”
  7.  Avoid graphical backgrounds or watermarks  Do not use

    tables for layout purposes  Make use of page numbers  Insert a table of contents for longer documents  Use lists and bullets from the Paragraph menu rather than adding manually
  8.  Alternative text for images used to convey textual information:

    e.g. Accessible documents  Even decorative images require a text alternative  e.g.
  9. Vs.

  10.  Tabular information only  Repeat header rows  Table

    caption ◦ Name/table purpose ◦ How table is organized
  11.  Avoid manual formatting – use styles!  Hyperlink text

    should make sense out-of- context. Avoid “click here” or “read more”  Don’t use colours to convey meaning  Don’t use tables for layout  Consider providing handouts digitally ahead of time
  12.  Ensure that there is strong contrast between the print

    colour and the background theme of your slides.  Avoid using orange, red, and green in your background and text .  Don’t use colour alone to convey information  Avoid using photographs as a background, especially if the content is busy.  Don’t overcrowd ◦ your slides  with  bullet  Points!
  13. PowerPoint – Slide Layout Use the built-in slide layouts as

    much as possible. Avoid using text boxes to add content to slides. 22 point font or larger if possible. Use appropriate punctuation at the end of each bullet point.
  14.  Use unique heading titles for each slide.  Avoid

    using text boxes not in a pre-defined template. ◦ Adaptive technology may interpret text boxes as inaccessible graphical elements. ◦ screen readers will read text in the order created, not in the order in which it appears.  Going to embed a video? You’re going to have to caption it!
  15.  The Document Accessibility Checker scans PowerPoint presentations for accessibility

    issues. Grouped into three categories, these issues include, but are not limited to: ◦ Errors: Alt Text, Table Headers. ◦ Warnings: Blank Table Cells, 2D Table Structure, Meaningful Link Text. ◦ Tips: Captions, Slide Reading Order, Unique Titles.
  16.  Microsoft Office 2011 for Mac can create accessible documents

    but cannot export accessible content and structure to a PDF file.  If a Mac user needs to create an accessible PDF file, they could:  Ask someone who uses MS Office on a Windows PC  Adobe Acrobat!  Try the open source Mac productivity software suites like OpenOffice or LibreOffice
  17. ◦ Accessible Digital Office Document (ADOD) Project; ◦ Microsoft: Creating

    accessible Word documents; ◦ HREO: Accessible Documents and/or PDFs Tip Sheet.
  18. The Accessible Content E-Portal (ACE) Pilot Project ◦ Ontario Council

    of University Libraries (OCUL) ◦ University of Toronto ◦ Government of Ontario This program…provides financial support and expertise to organizations to educate an industry or sector across the province on their obligations under the Accessibility for Ontarians with Disabilities Act (AODA). The ACE Pilot Project will enhance the ability of university libraries throughout Ontario to provide barrier-free access to textual resources for students and faculty with various reading and print disabilities.