UC San Diego Lync and OneDrive for Business Rollout

Provides information about the rollout of Microsoft Lync and OneDrive to UC San Diego Faculty & Staff

Transcript

1. OneDrive & Lync rollout Overview of OneDrive and Lync rollout to UC San Diego Faculty & Staff
2. Project Team Person Role Brett Pollak Project Manager Jessica Hilt Queen of Awesome Erik Strahm & Nguyen Trieu Technical Leads Allisa Becker & Chris Stuart Documentation
3. Major players in file sharing space Box - Mature product - SSO Integration possible - Administrative controls - 50 GB of space (variable) - UC wide agreement in place - HIPAA, FISMA, FERPA, Export Control compliant - $160,000 per year
4. Major players in file sharing space Google Drive for Education - Time tested, reliable - SSO Integration possible - Administrative controls - 30 GB of space - UC wide agreement in place - No HIPAA or export control guarantee - Free!
5. Major players in file sharing space Dropbox for Business - Moving to enterprise support for the product - SSO/AD Integration now possible - Administrative controls - Still concerns with security and export control - Familiar and user friendly - Cost??
6. Major players in file sharing space Microsoft OneDrive for Business - Different from commercial OneDrive - Backend is powered by Sharepoint MySites - 1 TB of space with 2 GB file limit - Integrates with Office Online - UC Wide agreement in place - HIPAA, FISMA, FERPA, Export Control compliant - Free!
7. Notable universities using OneDrive University of Washington Boston University University of Miami University of Florida Gonzaga Iowa Idaho South Florida Colorado Xavier James Madison New Mexico State Georgia State Emory Seton Hall University of Southern Cal
8. What is Lync? Provides integrated presence with Windows environment Instant Messaging Audio & Video Conferencing Desktop sharing
9. OneDrive & Lync Rollout Process ACT Pilot Group (July 7, 2014) Homogenous computing environment Windows 7 & Office 2013 Some Mac users Technical users If folks had problems, they’d figure it out themselves Administrative rights ACT staff have administrative rights to their machines
10. OneDrive & Lync Rollout Considerations Need to expand the implementation… Test in mixed computing environments with 2010 and 2013 How does it work if staff don’t have admin rights to machine? Are non-technical users able to use the services? What’s the experience like on non-Windows environments? What if groups are already running an on premise Lync server? What are the perceptions of the products by department IT management? How much training do people need?
11. OneDrive & Lync Rollout Process Coalition of the willing to test the products.. 1. Provision 8-10 Technical (or tolerant) folks in the department 2. Follow up to discuss questions, challenges, or issues 3. Determine rollout strategy to the department Train the trainer
12. Early Adopter Rollout Group Point of Contact Status Dept. Rollout Date Colleges Jonathan Whitman OU Live Done Library Declan Fleming and Tim Marconi Pilot User Evaluation TBD Biological Sciences Jude Poole Pilot User Evaluation 11-Sep SDSC Christine Kirkpatrick /Brian Balderson Pilot User Evaluation 6-Oct Student Affairs Anitra Willis/Tony Ashlee Pilot User Evaluation TBD Health Sciences Ed Veldin Pilot User Evaluation TBD Engineering David Hutches Pilot Users Submitted to AD Team TBD ACMS Jeff Henry/Wade Blomberg Pilot User Evaluation TBD RMP Emerson Bartolome OU Live Done BFS Katrina Albrandt Pilot Users Submitted to AD Team TBD Chancellor Office Ron Reyes Pilot User Evaluation TBD IRPS Gary Hoffman Pilot User Evaluation TBD Rady School Dean Olsen Pilot User Evaluation TBD Human Resources Brian Lorentz/David Freitas Pilot Users Submitted to AD Team TBD Housing and Dining Ron Joyce Initial Discussion TBD
14. Next Steps Continue testing and rolling out with early adopters Campus announcement in the next couple weeks about the rollout strategy Tone is we’re making it available in waves vs. it’s here now We are willing to take more early adopters that are ready to come on board Enable all faculty and staff late fall/early winter timeframe Up to the department IT staff how to promote it to the staff you support