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UC San Diego Lync and OneDrive for Business Rollout

bpollak
September 11, 2014

UC San Diego Lync and OneDrive for Business Rollout

Provides information about the rollout of Microsoft Lync and OneDrive to UC San Diego Faculty & Staff

bpollak

September 11, 2014
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  1. OneDrive & Lync rollout
    Overview of OneDrive and Lync rollout to UC San Diego
    Faculty & Staff

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  2. Project Team
    Person Role
    Brett Pollak Project Manager
    Jessica Hilt Queen of Awesome
    Erik Strahm & Nguyen Trieu Technical Leads
    Allisa Becker & Chris Stuart Documentation

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  3. Major players in file sharing space
    Box
    - Mature product
    - SSO Integration possible
    - Administrative controls
    - 50 GB of space (variable)
    - UC wide agreement in place
    - HIPAA, FISMA, FERPA, Export Control compliant
    - $160,000 per year

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  4. Major players in file sharing space
    Google Drive for Education
    - Time tested, reliable
    - SSO Integration possible
    - Administrative controls
    - 30 GB of space
    - UC wide agreement in place
    - No HIPAA or export control guarantee
    - Free!

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  5. Major players in file sharing space
    Dropbox for Business
    - Moving to enterprise support for the product
    - SSO/AD Integration now possible
    - Administrative controls
    - Still concerns with security and export control
    - Familiar and user friendly
    - Cost??

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  6. Major players in file sharing space
    Microsoft OneDrive for Business
    - Different from commercial OneDrive
    - Backend is powered by Sharepoint MySites
    - 1 TB of space with 2 GB file limit
    - Integrates with Office Online
    - UC Wide agreement in place
    - HIPAA, FISMA, FERPA, Export Control compliant
    - Free!

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  7. Notable universities using OneDrive
    University of Washington
    Boston University
    University of Miami
    University of Florida
    Gonzaga
    Iowa
    Idaho
    South Florida
    Colorado
    Xavier
    James Madison
    New Mexico State
    Georgia State
    Emory
    Seton Hall
    University of Southern Cal

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  8. What is Lync?
    Provides integrated presence with Windows environment
    Instant Messaging
    Audio & Video Conferencing
    Desktop sharing

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  9. OneDrive & Lync Rollout Process
    ACT Pilot Group (July 7, 2014)
    Homogenous computing environment
    Windows 7 & Office 2013
    Some Mac users
    Technical users
    If folks had problems, they’d figure it out themselves
    Administrative rights
    ACT staff have administrative rights to their machines

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  10. OneDrive & Lync Rollout Considerations
    Need to expand the implementation…
    Test in mixed computing environments with 2010 and 2013
    How does it work if staff don’t have admin rights to machine?
    Are non-technical users able to use the services?
    What’s the experience like on non-Windows environments?
    What if groups are already running an on premise Lync server?
    What are the perceptions of the products by department IT management?
    How much training do people need?

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  11. OneDrive & Lync Rollout Process
    Coalition of the willing to test the products..
    1. Provision 8-10 Technical (or tolerant) folks in the department
    2. Follow up to discuss questions, challenges, or issues
    3. Determine rollout strategy to the department
    Train the trainer

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  12. Early Adopter Rollout
    Group Point of Contact Status Dept. Rollout Date
    Colleges Jonathan Whitman OU Live Done
    Library Declan Fleming and Tim Marconi Pilot User Evaluation TBD
    Biological Sciences Jude Poole Pilot User Evaluation 11-Sep
    SDSC
    Christine Kirkpatrick /Brian
    Balderson Pilot User Evaluation 6-Oct
    Student Affairs Anitra Willis/Tony Ashlee Pilot User Evaluation TBD
    Health Sciences Ed Veldin Pilot User Evaluation TBD
    Engineering David Hutches Pilot Users Submitted to AD Team TBD
    ACMS Jeff Henry/Wade Blomberg Pilot User Evaluation TBD
    RMP Emerson Bartolome OU Live Done
    BFS Katrina Albrandt Pilot Users Submitted to AD Team TBD
    Chancellor Office Ron Reyes Pilot User Evaluation TBD
    IRPS Gary Hoffman Pilot User Evaluation TBD
    Rady School Dean Olsen Pilot User Evaluation TBD
    Human Resources Brian Lorentz/David Freitas Pilot Users Submitted to AD Team TBD
    Housing and Dining Ron Joyce Initial Discussion TBD

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  13. Next Steps
    Continue testing and rolling out with early adopters
    Campus announcement in the next couple weeks about the rollout strategy
    Tone is we’re making it available in waves vs. it’s here now
    We are willing to take more early adopters that are ready to come on board
    Enable all faculty and staff late fall/early winter timeframe
    Up to the department IT staff how to promote it to the staff you support

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