InboxZero

Small habits to help you spend less time with your emails, but be more effective.

Transcript

1. E-mail OVERLOAD
2. your email has been accumulating because you don't have time to answer it properly
3. you answer 1 email and receive 3 new emails
4. you also fear losing track of the emails you haven't responded to
5. The idea of not checking your email for 30 minutes can cause hives ? What if I 'miss' something?
6. We have an “Always on” approach
7. BUT What is the problem ?
8. Playing way too much with your email without success!
9. Do you want to be more effective with your e-mail ?
10. Inbox Zero Roger Camargo April / 2013 http://inboxzero.com
11. First, remember: “ There is no silver bullet ” Frederick Brooks It’s can help you or not...
12. What’s Inbox Zero ?
13. Habits to help you empty your email inbox spend less time playing with your email and more time doing other things What’s Inbox Zero ?
14. - Read - Read (after I’ll answer this) - Read (mark as unread) - Read another email - Read (ow! I need to answer this) never finish... How we play with email:
15. - Processing to inbox zero (move from inbox folder to pending folders) ..after with your inbox empty - Read pending folders (delete, answer or archive the email) Inbox Zero way:
16. Starting Inbox Zero
17. 1 Improving your habits
18. Lying to yourself doesn’t empty your inbox Don’t treat every email in your growing inbox like a gift
19. Don’t use email for you TO DO List Create filters to decrease undesirable emails Choose the best time to process and read
20. Do Email Less
21. 2 Processing emails to Inbox Zero
22. Processing More than checking, less than responding Quickly reading &doing: Delete, Delegate, Respond (if less than 2 minutes) or Move to Pending Folders
23. 3 Reading pending folders
24. Each email in pending folder is an open loop which needs some action Pending folders are divided to organise priorities
25. Remember: You can't waste time thinking where is the best place to put each email You need few options to be fast
26. What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead 6-Archive
27. How to work with these folders? Every day: Try to empty RespondTo_soon Todo_soon When have time: Try to empty RespondTo_oneday Todo_oneday ToRead
28. Finally, After closing an open loop, you should move these emails to 6-Archive folder
29. Pending folders Archive Next action Inbox Zero
30. Inbox Zero Start from scratch
31. It’s impossible to process all of your email Strategy: 1 – Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY
32. Sources: http://inboxzero.com/articles/ http://www.43folders.com/2006/03/13/philosophy http://www.43folders.com/2006/04/04/better-practices Related Links: http://blog.bluesoft.com.br/getting-things-done-gtd/ http://www.mailboxapp.com/ Merlin Mann Read more…
33. Roger Camargo @huogerac github.com/huogerac blog.billcode.com.br Thank you! billcode.com.br