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InboxZero
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Roger Camargo
January 13, 2013
Technology
1
11k
InboxZero
Small habits to help you spend less time with your emails, but be more effective.
Roger Camargo
January 13, 2013
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Transcript
E-mail OVERLOAD
your email has been accumulating because you don't have time
to answer it properly
you answer 1 email and receive 3 new emails
you also fear losing track of the emails you haven't
responded to
The idea of not checking your email for 30 minutes
can cause hives ? What if I 'miss' something?
We have an “Always on” approach
BUT What is the problem ?
Playing way too much with your email without success!
Do you want to be more effective with your e-mail
?
Inbox Zero Roger Camargo April / 2013 http://inboxzero.com
First, remember: “ There is no silver bullet ” Frederick
Brooks It’s can help you or not...
What’s Inbox Zero ?
Habits to help you empty your email inbox spend less
time playing with your email and more time doing other things What’s Inbox Zero ?
- Read - Read (after I’ll answer this) - Read
(mark as unread) - Read another email - Read (ow! I need to answer this) never finish... How we play with email:
- Processing to inbox zero (move from inbox folder to
pending folders) ..after with your inbox empty - Read pending folders (delete, answer or archive the email) Inbox Zero way:
Starting Inbox Zero
1 Improving your habits
Lying to yourself doesn’t empty your inbox Don’t treat every
email in your growing inbox like a gift
Don’t use email for you TO DO List Create filters
to decrease undesirable emails Choose the best time to process and read
Do Email Less
2 Processing emails to Inbox Zero
Processing More than checking, less than responding Quickly reading &doing:
Delete, Delegate, Respond (if less than 2 minutes) or Move to Pending Folders
3 Reading pending folders
Each email in pending folder is an open loop which
needs some action Pending folders are divided to organise priorities
Remember: You can't waste time thinking where is the best
place to put each email You need few options to be fast
What is working for me: 1-RespondTo_soon 2-RespondTo_oneday 3-Todo_soon 4-Todo_oneday 5-ToRead
6-Archive
How to work with these folders? Every day: Try to
empty RespondTo_soon Todo_soon When have time: Try to empty RespondTo_oneday Todo_oneday ToRead
Finally, After closing an open loop, you should move these
emails to 6-Archive folder
Pending folders Archive Next action Inbox Zero
Inbox Zero Start from scratch
It’s impossible to process all of your email Strategy: 1
– Process the last 2 or 3 months 2 – Move others emails to Archive / Oldest 3 – Start Inbox Zero TODAY
Sources: http://inboxzero.com/articles/ http://www.43folders.com/2006/03/13/philosophy http://www.43folders.com/2006/04/04/better-practices Related Links: http://blog.bluesoft.com.br/getting-things-done-gtd/ http://www.mailboxapp.com/ Merlin Mann
Read more…
Roger Camargo @huogerac github.com/huogerac blog.billcode.com.br Thank you! billcode.com.br