NCACE 2016: Tracking and Approving Internships with the Internship Inventory

An overview of the Internship Inventory web application, created by Electronic Student Services and the Career Development Center at Appalachian State University. Appalachian uses this tool to track our for-credit internships. Presented at NCACE 2016 (Asheville) Conference by Sharon Jensen and Jeremy Booker.

Transcript

1. Internship Inventory Tracking & Approving Internships Sharon Jensen & Jeremy Booker NCACE 2016
2. About Us Sharon Jensen jensensc@appstate.edu Associate Director, Internship Resource Counselor Career Development Center Jeremy Booker jb67803@appstate.edu @jbook3r Business & Technology Applications Specialist Electronic Student Services
3. About the Internship Inventory http://appstateEss.github.io/InternshipInventory Twitter: @InternInventory Code: https://github. com/AppStateESS/InternshipInventory
4. Overview • Challenges & Motivations • Implementing the Solution • Looking Ahead - Future Features • Internship Inventory At Your University
5. Challenges & Motivations Safety State Authorization Contracts Where? When? Who? • Where are our interns? • When will they be there? • Who do we contact? Which states are allowed? • How do we stop internships in non- allowed states? • As early as possible? Who can sign contracts? • Signature Authority • Standardization • Is it valid & fully executed? • Storage
6. Challenges & Motivations Other Goals • Certify International Internships • Modernize a paper-based process • Increase approval speed • Capture data for reporting • Be modern and fast • Stay out of the way!
7. Designing the Solution • Collaboration: The Internship Advisory Council • Phased Implementation & Continuous Improvement • Handle Emergent Behavior • Respond to Feedback
8. The Product A modern, custom web-based application. Key Features • Approval Flow • Searching & Reporting • History & Logging • Real-time Banner Integration • Document Storage
18. Is it working? 8,639 Internships over 6 years
19. Is it working? 331 Users
20. Is it working? As of May 5, 2016
21. Looking Ahead: Future Features • DocuSign Digital Signatures • Form fields required/locked during approval • Student-facing features • Evaluations Full roadmap is available upon request.
22. Sharing With Other Campuses • The Open Source Model • The code is free! • Build a Community of Users/Developers You will need the support of your IT group for integration and support.
23. Conclusion • Schedule a live screen sharing demo. • Pre-recorded demo coming soon. • We hope this helps you! • Questions?