master’s students or $10/hour for doctoral students Students may work a maximum of 20 hours per week. It does not include a tuition waiver or tuition assistance.
JSUCUS-funded graduate assistantship. Graduate assistantships are not automatically renewed. Wait for approval of that request from the Center’s director. This is not an approval for the student to work.
GA position. The student must be enrolled in at least nine semester hours of courses pursuing a JSU graduate degree to be eligible (even in the summer). Upon approval, a supervisor will be notified how many GA positions (usually 1) have been awarded.
the online student information form. Print and complete the State Withholding Exemption Certificate and W-4 Form. Make an appointment with Ms. Louise Vaughn (ext. 6949) to complete remaining paperwork.
to the appointment (1) a copy of a state-issued form of ID (i.e. driver's license, passport, JSU ID, etc.), (2) original Social Security card or birth certificate, (3) copy of current class schedule, (4) a copy of his/ her resume/CV and (5) completed copies of the State Withholding Exemption Certificate and W-4 Form.
prepare and print a student personnel action form and the Employment Eligibility Form (I-9). It should be signed by the student and the faculty supervisor and returned to the Center.
notify via e-mail the student and faculty supervisor that the student’s contract has been approved. The student cannot work before this final notification is received. He/she may not be paid for those hours.
choose the link for “Proxy Set Up.” (First-Time Only) 5. On the "Proxy Set Up" screen, choose the correct name. Click add. Click save. (First-Time Only)
the unit and pay period to review. Click select. 9. To view a student's time sheet, click the hyperlinked name of the student. Scroll down and click approve if correct. You can also add a comment and return the timesheet to the student if it incorrect. (Choose “Add Comment,” type a comment and save on the resulting screen. Then select “Return for Correction.” If it is returned, the faculty supervisor must notify the graduate assistant.)
for your approval is the 2nd work day of the following month. However, they can record hours throughout the work period. The deadline for faculty supervisors to approve time is the 3rd work day of the following month.
for detailed information about the time approval process. If you cannot view or approve time for your GA, contact the Center as soon as possible. Doing so avoids the retroactive timesheet process and missed paychecks for the GA.
and to the Center. Upon notification, the Center will process a contract termination. Graduate assistants cannot be swapped or substituted without completing the student contract process via the Center.