Transform your cancelled event into a virtual one.

More live TV, less boring panel.

Transcript

1. Webinar. Transforming your EU Bubble event into a virtual event. Tuesday 10 March, 11.00 CET Dave Keating Journalist and Event Moderator @DaveKeating Brett Kobie Creative Director Bump @KobieBrett
2. Today. VERY practical solutions for quickly transforming your event with max 200 attendees into a virtual event. Have a huge multi-day event with 10 parallel sessions and interpretation in 5 languages? You’ll still learn something today, but you may need a bigger solution.
3. The attention economy has driven us toward short, snackable bits of information and entertainment that may spark a moment of joy, but are inherently forgettable. Our team of creatives, architects, technologists and (game) designers breaks through the cacophony of blah blah nothingness to create a sensory experience that stays with people. To do this, we work with brands and orgs of all types to blend physical and digital worlds— co-creating the realm of the phygital. Event experiences by Bump.
4. Essentially, this is the “solution in a hurry” we’ll be driving at – a simple microsite or sub-page on your website with some smart add-ons OR use of an all-in platform like Slido or Glisser, possible even Vimeo. v Users asked to opt in to notification so you can reach them with announcements throughout the event. v the big event v v Multi-camera livestream of main event with host speaking directly to audience. Moderated chat widget. Preview of parallel event livestream that links to sub page. Preview of parallel event livestream that links to sub page. 2 v www.thebigbumpevent.com
5. Step 1. Edit the agenda. Reduce to only the most essential components. Aim for 2 hours, 3 if you must. Think about how to tweak the format of each session, preferably together with the event host who will have to make each session work.
6. You will still want some people physically there. Try to fill your panels with people who can actually be there. Trying to dial in 4 panelists remotely will likely devolve into a basic conf call and will lean too heavily on the tech and internet to work wherever your panelists are.
7. This person needs to do very heavy lifting in keeping the event alive. What you are doing should be less “classic panel discussion” and more "live television.” Step 2. Work with a host, not just a moderator.
8. Dave’s hosting tips. Dave Keating Journalist and Event Moderator @DaveKeating
9. Step 3. Multi-camera live-streaming is a must. In a provider, look for: • At least 2-person crew to ensure one can troubleshoot while the other films • Ability to offer internet bandwidth required to keep things streaming smoothly. • At least a two-camera set up, possibly with one handheld to allow host to engage with audience in a closer way. • Ability to edit the sessions later into shorter form content.
10. Step 4. Get your Q&A Tech right. Brussels knows them well, so we recommend using Slido or Glisser.
11. https://help.sli.do/832499-Embed-your-Slido-event-or-a-poll-into-a-website The cheaper way: embed a Slido or Glisser chat widget on your own site The less cheap way: Slido and Glisser both have upgrades that allow you to add a livestream within their platform.
12. Don’t forget your chat moderator. Have someone ready to filter Q&A and some pre-canned Qs to ask in case of silence.
13. Communicate. A lot. You need to clearly communicate what this is and how it’s going to work to get people signed up to tune in. Don’t be nervous about over- communicating in the run-up to the event. Step 5.
14. Out of the box with Arnoud. Arnoud Schoofs Innovation Lead Bump
15. You online audience watches your panel interact with each other in VR. Just the panelists need headsets. Also, you probably won’t do this, but it is possible.
16. Your virtual event checklist. A revised agenda with only the essentials. Duration of max 2-3 hours. A host who can carry the event and engage the audience. An internet home for the event (microsite, subpage or platform). A live-streaming partner with the right gear and team. High-speed internet that you have tested. A Q&A tool such as Slido or Glisser. An intensive comms effort to explain why it is worth attending.
17. Your virtual event team. Executive producer to oversee all aspects. Host(s). Livestreaming team/post-event video editors. Q&A Moderator Community Manager (for social content before, during, after) In-person panelists for all sessions. Attendee liaison/IT troubleshooter to deal in real time with remote attendee IT issues.
18. List of virtual event utilities to explore further. Meetyoo for very big events HeySummit for very big events. 6Connex for very big events. Teooh – for virtual avatars and environments Slido – all-in platform OR just Q&A functionality Glisser - all-in platform OR just Q&A functionality Vimeo live events - a decent alternative to Slido or Glisser. Speed Test – to test your internet upload speed.
19. Q&A .
20. www.bump.nu/work How can Bump help? • We’ll work with you to go through the above checklists and find the best solution at your pricepoint. • We’ll make everything work. • You will pay one invoice. Brett Kobie Creative Director Bump @KobieBrett brettkobie@bump.nu