From student projects to symbiosis with Demola - Case: Ministry of Education and Culture in Finland

Presented at Demola Summit 2017. Contact me via Twitter @kyyberi or jarkko@demola.net

Transcript

1. From student projects to symbiosis with Demola Case: Ministry of Education and Culture in Finland Jarkko Moilanen, Senior Advisor (ICT strategy), Ministry of Education and Culture, Finland
2. Educloud standardization forum Ministry of Education and culture Ministry of Education and culture The shift to the unknown took 4 years (and the process must continue forever) Symbiotic relationship Demola
3. Demola creates capabilities for unstable future Key messages Build around the enthusiastic individuals, not projects Symbiosis – not parallel Socio-cultural legacy is the biggest enemy, gradual progress Identify ”true believer” inside the client organisation
4. Jarkko Moilanen PhD (3D printing focused Peer Production economy) Founder of Tampere Hackerspace Igniter of API:Suomi and APIOps communities Senior Advisor Chief APItalist Demola Global Ambassador Ministry of Education and Culture APInf Oy, API economy Demola Network
5. Ministry 2014 In ivory tower, Departments in MoEC live in silos Work as individuals - No team thinking or culture No lean development experience Instead ”Thorough planning will save us” No experimentation culture experience 100% success requirement (your career) ”If you don’t do anything, you will not fail”
6. Educloud standardization forum Ministry of Education and culture Educloud Bazaar - single project - single man show - Tampere First phase (2014-2015) Demola 2014-2015 Simple concept development Educloud Alliance as a buffer One person (me) involved in Demola
7. New task late 2015 Initiate innovation culture Bring startup culture to department This was a big thing, moment in history Experimentations, agile methods Become catalyst of digitalization
8. Rules for building ”Don’t do anything illegal” A ”personal” lawyer was assigned to my team to help me...or to watch over me ”Don’t hide anything from me” Director General and I have bi-weekly meetings, trust based ”Otherwise you have free hands” And believe me, I used my freedom! I stumbled on toes, I made people angry I had no need to protect my image, I wanted to get things done. I had the power to influence lives of around 1,5 million Finnish citizens - kids and adults No desire to be promoted in MoEC
9. Ground rules for new culture Standardised innovation process Make it more efficient, repeatable, easier to onboard Independent, transparent and open teams Yes, we formed loose teams inside department Anyone can participate in ICT projects Cooperate more deeply with companies, teachers and students EduCloud Alliance and more Utilize existing platforms such as Demola
10. ”Year clock” model New Year Mid summer New Demola projects start (7-8) Demola projects finish (7-8) Hackathon Hackathon New Demola projects start (7-8) Demola projects finish (7-8) A A A A A EduJam EduJam Concepts Experiment 1-2 500k+ € 5 Under 60k€ 4-8k€ In a Year: 2 Hackathons 2 EduJams 15 Demola projects
11. 2016 Educloud standardization forum Ministry of Education and culture Ministry of Education and culture Educloud Bazaar - single project - single man show - Tampere MPASSid (strategic project) - single project - 3 staff members - 3 locations Second phase (2016) Demola 2014-2015 Still simple concept development No buffer organisations 3 persons involved in Demola in 3 locations
12. 2016 2017 Educloud standardization forum Ministry of Education and culture Ministry of Education and culture Educloud Bazaar - single project - single man show - Tampere MPASSid - single project - 3 staff members - 3 locations Third phase (2017) Broad national ICT scope - 8 projects (15 during 2017) - 6 staff members assigned - 2 locations Ministry of Education and culture Demola 2014-2015 Scale up to 15 teams per year Invite other partners organisations to join Open call: Ideas from the field and staff Engage staff to projects City of Helsinki National Board of Education City of Tampere FINEEC EduCloud Alliance
13. Failure Digital Team lead had to mentor 5 / 8 teams Fear of unknown and internal frictions (organisation structure and socio-cultural legacy) Lack of broader commitment from MoEC staff
14. Swiss knife remedy Start from people, not from ideas Demola staff onsite every week Not only ICT related ideas More communication Sector ecosystem – multiple organisations Ideas are free, pick what interests
15. Future – fourth phase (2018) Demola applied more widely, not just ICT Preparing new legislation, internal processes and tools Demola will live inside ministry, beyond symbiosis As model for internal startup Use Demola as platform for cross-border co- operation Ecosystem of staff and projects via partners Ideas from field, anyone can pick idea
16. Demola creates capabilities for unstable future Key messages Build around the enthusiastic individuals, not projects Symbiosis – not parallel Socio-cultural legacy is the biggest enemy, gradual progress Identify ”true believer” inside the client organisation
17. Thank you Your Demola Ambassador, I’m at your service Twitter: @kyyberi Email: jarkko@demola.net