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DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures

DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures

Presentation given at EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium.

ABSTRACT: Despite major advancements in digital document management, paper documents still play an important role in our daily work and are often used in combination with digital documents and services. Over the last two decades, we have seen a number of augmented reality solutions helping users in managing their paper documents in office settings. However, since data is mainly managed at the application layer, the use of multiple document tracking setups results in fragmented and inconsistent tracking data. Furthermore, existing tracking solutions often focus on the tracking of paper documents in organisational structures such as folders or filing cabinets without taking into account the flow of documents across these organisational structures. We present the Document Tracking (DocTr) framework for unifying existing document tracking setups and managing document metadata across organisational structures. The DocTr framework has been implemented based on a user-centric requirements analysis and simplifies the development of interactive computing systems for personal cross-media information management.

Research paper: https://beatsigner.com/publications/doctr-a-unifying-framework-for-tracking-physical-documents-and-organisational-structures.pdf

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June 22, 2016
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  1. DocTr: A Unifying Framework for
    Tracking Physical Documents and
    Organisational Structures
    Sandra Trullemans, Ayrton Vercruysse and Beat Signer
    22/06/2016

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  2. Personal Information Management

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  3. PIM Solutions in Physical Space
    DocuDesk - Everitt et al. 2008
    DrawerFinder – Komatsuzaki et al. 2011
    StackTop - Riemann et al. 2015
    SOPHYA - Jervis and Masoodian 2010

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  4. Application
    Contribution
    DocTr
    third-party applications

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  5. Exploratory User Study
    11 participants
    various professions
    Interview
    +
    Introduction to tracking
    design requirements

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  6. User-centric Design Requirements
    R1 - Categories of organisational structures
    R2 - Flow of documents and organisational structures
    R3 - Custom metadata
    R4 - Integration with third-party applications

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  7. Technical Requirements
    R5 - Unlimited tracking setups
    R6 - Integration with a PIM framework
    R7 - Managing unique identifiers
    DocTr
    Integer
    SIFT features String

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  8. DocTr Framework
    DocTr
    end user applications
    tracking setups
    GUI
    REST
    Interface
    REST
    Interface

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  9. DocTr Data Model
    Integer matrix Integer
    SIFT Tag
    Integer matrix
    Comparator
    Integer
    Comparator
    Timestamp, List
    Transaction 1 = “action, remove”
    Transaction 2= “user, Bob”
    source is a pile
    targets are
    documents

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  10. Tracking Setups
    Registration
    • which comparator to use
    • new structure
    Monitoring
    • call to REST endpoints for
    – update document log
    – add
    – remove
    DocTr
    Document
    Management

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  11. Document Identification
    Delegator Identification Mechanism
    1
    2
    3
    4
    interface Comparator
    public PhysicalObject compare(
    Map> Object
    , );

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  12. Pending Pool User Interface
    Desktop Side Panel

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  13. Document Browser

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  14. Evaluation Setup
    T1
    R T1
    A T2
    R
    T3
    R
    T2
    A
    T3
    A
    T4
    A
    T4
    R
    T5
    R
    T5
    A

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  15. Results
    T1
    R T1
    A T2
    R
    T3
    R
    T2
    A
    T3
    A
    T4
    A
    T4
    R
    T5
    A

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  16. Future Work
    • Optimisation of identification mechanism
    • User study
    • Integration with third-party applications

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  17. Conclusion
    DocTr
    end user applications
    tracking setups
    GUI
    REST
    Interface
    REST
    Interface
    Tracking of physical documents and organisational structures
    Platform for future research on interactive computing systems

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  18. References
    • S. Trullemans, A. Vercruysse and B. Signer,
    DocTr: A Unifying Framework for Tracking
    Physical Documents and Organisational
    Structures, Proceedings of EICS 2016, 8th ACM
    SIGCHI Symposium on Engineering Interactive
    Computing Systems, Brussels, Belgium, June
    2016
    – http://beatsigner.com/publications/trullemans_EI
    CS2016.pdf

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