DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures

Presentation given at EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium.

ABSTRACT: Despite major advancements in digital document management, paper documents still play an important role in our daily work and are often used in combination with digital documents and services. Over the last two decades, we have seen a number of augmented reality solutions helping users in managing their paper documents in office settings. However, since data is mainly managed at the application layer, the use of multiple document tracking setups results in fragmented and inconsistent tracking data. Furthermore, existing tracking solutions often focus on the tracking of paper documents in organisational structures such as folders or filing cabinets without taking into account the flow of documents across these organisational structures. We present the Document Tracking (DocTr) framework for unifying existing document tracking setups and managing document metadata across organisational structures. The DocTr framework has been implemented based on a user-centric requirements analysis and simplifies the development of interactive computing systems for personal cross-media information management.

Research paper: https://beatsigner.com/publications/doctr-a-unifying-framework-for-tracking-physical-documents-and-organisational-structures.pdf

Transcript

1. DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures Sandra Trullemans, Ayrton Vercruysse and Beat Signer 22/06/2016
2. Personal Information Management
3. PIM Solutions in Physical Space DocuDesk - Everitt et al. 2008 DrawerFinder – Komatsuzaki et al. 2011 StackTop - Riemann et al. 2015 SOPHYA - Jervis and Masoodian 2010
4. Application Contribution DocTr third-party applications
5. Exploratory User Study 11 participants various professions Interview + Introduction to tracking design requirements
6. User-centric Design Requirements R1 - Categories of organisational structures R2 - Flow of documents and organisational structures R3 - Custom metadata R4 - Integration with third-party applications
7. Technical Requirements R5 - Unlimited tracking setups R6 - Integration with a PIM framework R7 - Managing unique identifiers DocTr Integer SIFT features String
8. DocTr Framework DocTr end user applications tracking setups GUI REST Interface REST Interface
9. DocTr Data Model Integer matrix Integer SIFT Tag Integer matrix Comparator Integer Comparator Timestamp, List<Transactions> Transaction 1 = “action, remove” Transaction 2= “user, Bob” source is a pile targets are documents
10. Tracking Setups Registration • which comparator to use • new structure Monitoring • call to REST endpoints for – update document log – add – remove DocTr Document Management
11. Document Identification Delegator Identification Mechanism 1 2 3 4 interface Comparator public PhysicalObject compare( Map<PhysicalObject, List<Object>> Object , );
12. Pending Pool User Interface Desktop Side Panel
13. Document Browser
14. Evaluation Setup T1 R T1 A T2 R T3 R T2 A T3 A T4 A T4 R T5 R T5 A
15. Results T1 R T1 A T2 R T3 R T2 A T3 A T4 A T4 R T5 A
16. Future Work • Optimisation of identification mechanism • User study • Integration with third-party applications
17. Conclusion DocTr end user applications tracking setups GUI REST Interface REST Interface Tracking of physical documents and organisational structures Platform for future research on interactive computing systems
18. References • S. Trullemans, A. Vercruysse and B. Signer, DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures, Proceedings of EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium, June 2016 – http://beatsigner.com/publications/trullemans_EI CS2016.pdf