DocTr: A Unifying Framework for Tracking Physical Documents and Organisational Structures

Presentation given at EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium.

ABSTRACT: Despite major advancements in digital document management, paper documents still play an important role in our daily work and are often used in combination with digital documents and services. Over the last two decades, we have seen a number of augmented reality solutions helping users in managing their paper documents in office settings. However, since data is mainly managed at the application layer, the use of multiple document tracking setups results in fragmented and inconsistent tracking data. Furthermore, existing tracking solutions often focus on the tracking of paper documents in organisational structures such as folders or filing cabinets without taking into account the flow of documents across these organisational structures. We present the Document Tracking (DocTr) framework for unifying existing document tracking setups and managing document metadata across organisational structures. The DocTr framework has been implemented based on a user-centric requirements analysis and simplifies the development of interactive computing systems for personal cross-media information management.

Research paper: https://beatsigner.com/publications/doctr-a-unifying-framework-for-tracking-physical-documents-and-organisational-structures.pdf

Transcript

1. DocTr: A Unifying Framework for
   Tracking Physical Documents and
   Organisational Structures
   Sandra Trullemans, Ayrton Vercruysse and Beat Signer
   22/06/2016
   

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2. Personal Information Management
   

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3. PIM Solutions in Physical Space
   DocuDesk - Everitt et al. 2008
   DrawerFinder – Komatsuzaki et al. 2011
   StackTop - Riemann et al. 2015
   SOPHYA - Jervis and Masoodian 2010
   

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4. Application
   Contribution
   DocTr
   third-party applications
   

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5. Exploratory User Study
   11 participants
   various professions
   Interview
   +
   Introduction to tracking
   design requirements
   

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6. User-centric Design Requirements
   R1 - Categories of organisational structures
   R2 - Flow of documents and organisational structures
   R3 - Custom metadata
   R4 - Integration with third-party applications
   

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7. Technical Requirements
   R5 - Unlimited tracking setups
   R6 - Integration with a PIM framework
   R7 - Managing unique identifiers
   DocTr
   Integer
   SIFT features String
   

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8. DocTr Framework
   DocTr
   end user applications
   tracking setups
   GUI
   REST
   Interface
   REST
   Interface
   

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9. DocTr Data Model
   Integer matrix Integer
   SIFT Tag
   Integer matrix
   Comparator
   Integer
   Comparator
   Timestamp, List
   Transaction 1 = “action, remove”
   Transaction 2= “user, Bob”
   source is a pile
   targets are
   documents
   

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10. Tracking Setups
    Registration
    • which comparator to use
    • new structure
    Monitoring
    • call to REST endpoints for
    – update document log
    – add
    – remove
    DocTr
    Document
    Management
    

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11. Document Identification
    Delegator Identification Mechanism
    1
    2
    3
    4
    interface Comparator
    public PhysicalObject compare(
    Map> Object
    , );
    

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12. Pending Pool User Interface
    Desktop Side Panel
    

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13. Document Browser
    

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14. Evaluation Setup
    T1
    R T1
    A T2
    R
    T3
    R
    T2
    A
    T3
    A
    T4
    A
    T4
    R
    T5
    R
    T5
    A
    

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15. Results
    T1
    R T1
    A T2
    R
    T3
    R
    T2
    A
    T3
    A
    T4
    A
    T4
    R
    T5
    A
    

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16. Future Work
    • Optimisation of identification mechanism
    • User study
    • Integration with third-party applications
    

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17. Conclusion
    DocTr
    end user applications
    tracking setups
    GUI
    REST
    Interface
    REST
    Interface
    Tracking of physical documents and organisational structures
    Platform for future research on interactive computing systems
    

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18. References
    • S. Trullemans, A. Vercruysse and B. Signer,
    DocTr: A Unifying Framework for Tracking
    Physical Documents and Organisational
    Structures, Proceedings of EICS 2016, 8th ACM
    SIGCHI Symposium on Engineering Interactive
    Computing Systems, Brussels, Belgium, June
    2016
    – http://beatsigner.com/publications/trullemans_EI
    CS2016.pdf
    

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