Guidelines on using videoconference for meeting

Guidelines on using videoconference for meeting

A brief guidelines prepared for JBIL members on using VC for meeting between members.

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Jamalludin Ab Rahman

January 08, 2020
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Transcript

  1. 1.

    Guideline on Videoconferencing for Meetings Prof Dr Jamalludin Ab Rahman

    Deputy Dean (Postgraduate & Research) Kulliyyah of Medicine IIUM
  2. 4.

    Options –Complete system e.g. Polycom, Cisco, etc Expensive Better solution

    for bigger meeting room –DIY system Small room (4-10 pax) 4
  3. 6.

    Small room setup 6 Speaker Omnidirectional – also serve as

    microphone External sound card - Optional Camera Web camera Software (codex) e.g. Skype, Zoom, Google Hangout etc. Display TV or computer monitor
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  5. 11.

    11

  6. 12.

    In summary 12 Hosting – Pro account – USD15/month Unpaid

    hosting – up to 30 mins One-to-one - Free Client – Free Flexible – PC, tablet, smartphone
  7. 13.

    Features 13 Meeting Share video, audio, documents Record session &

    share Integration – with Skype, Outlook, Google etc Beyond meeting – Webinar, Online classroom
  8. 14.

    How to use Zoom 14 Schedule a meeting Join Zoom

    meeting User management Meeting control Share content Recording meeting
  9. 16.

    1. Come early 2. Ensure the technology works – test

    mic & speaker prior to meeting 3. Mute yourself when not speaking. 4. Wear work-appropriate clothing 5. Frame the camera appropriately – check the view of yourself first 6. Have the right light 7. Look into the camera 8. Pay attention 16
  10. 18.

    How to ensure privacy & confidentiality 18 Secure the VC

    room Careful when recording – keep the file properly Host to ensure only approved participants in the meeting Restrict users