Guidelines on using videoconference for meeting

A brief guidelines prepared for JBIL members on using VC for meeting between members.

Transcript

1. Guideline on Videoconferencing for Meetings Prof Dr Jamalludin Ab Rahman Deputy Dean (Postgraduate & Research) Kulliyyah of Medicine IIUM
2. Content 2 Basic setup About Zoom Etiquette of a videoconference How to ensure confidentiality
3. Basic Setup 3
4. Options –Complete system e.g. Polycom, Cisco, etc Expensive Better solution for bigger meeting room –DIY system Small room (4-10 pax) 4
5. VC Organisation 5 Host Clients Client Client
6. Small room setup 6 Speaker Omnidirectional – also serve as microphone External sound card - Optional Camera Web camera Software (codex) e.g. Skype, Zoom, Google Hangout etc. Display TV or computer monitor
7. 7 Omnidirectional speaker Webcam Sound card (external)
8. Cost –Omnidirectional speaker/mic RM700 –Webcam RM300 –Zoom – hosting USD15/month –TV monitor RM2500 for 60” TV 8
9. Individual Client Setup 9 A notebook (camera & speaker) Software – Zoom As client, this setup is FREE
10. About Zoom 10
12. In summary 12 Hosting – Pro account – USD15/month Unpaid hosting – up to 30 mins One-to-one - Free Client – Free Flexible – PC, tablet, smartphone
13. Features 13 Meeting Share video, audio, documents Record session & share Integration – with Skype, Outlook, Google etc Beyond meeting – Webinar, Online classroom
14. How to use Zoom 14 Schedule a meeting Join Zoom meeting User management Meeting control Share content Recording meeting
15. Etiquette 15
16. 1. Come early 2. Ensure the technology works – test mic & speaker prior to meeting 3. Mute yourself when not speaking. 4. Wear work-appropriate clothing 5. Frame the camera appropriately – check the view of yourself first 6. Have the right light 7. Look into the camera 8. Pay attention 16
17. Confidentiality 17
18. How to ensure privacy & confidentiality 18 Secure the VC room Careful when recording – keep the file properly Host to ensure only approved participants in the meeting Restrict users
19. Thank you 19