Guidelines on using videoconference for meeting

Transcript

1. 1.

   Guideline on Videoconferencing for Meetings Prof Dr Jamalludin Ab Rahman

   Deputy Dean (Postgraduate & Research) Kulliyyah of Medicine IIUM
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   Content 2 Basic setup About Zoom Etiquette of a videoconference

   How to ensure confidentiality
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   Basic Setup 3

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   Options –Complete system e.g. Polycom, Cisco, etc Expensive Better solution

   for bigger meeting room –DIY system Small room (4-10 pax) 4
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   VC Organisation 5 Host Clients Client Client

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   Small room setup 6 Speaker Omnidirectional – also serve as

   microphone External sound card - Optional Camera Web camera Software (codex) e.g. Skype, Zoom, Google Hangout etc. Display TV or computer monitor
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   7 Omnidirectional speaker Webcam Sound card (external)

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   Cost –Omnidirectional speaker/mic RM700 –Webcam RM300 –Zoom – hosting USD15/month

   –TV monitor RM2500 for 60” TV 8
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   Individual Client Setup 9 A notebook (camera & speaker) Software

   – Zoom As client, this setup is FREE
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    About Zoom 10

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    In summary 12 Hosting – Pro account – USD15/month Unpaid

    hosting – up to 30 mins One-to-one - Free Client – Free Flexible – PC, tablet, smartphone
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    Features 13 Meeting Share video, audio, documents Record session &

    share Integration – with Skype, Outlook, Google etc Beyond meeting – Webinar, Online classroom
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    How to use Zoom 14 Schedule a meeting Join Zoom

    meeting User management Meeting control Share content Recording meeting
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    Etiquette 15

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    1. Come early 2. Ensure the technology works – test

    mic & speaker prior to meeting 3. Mute yourself when not speaking. 4. Wear work-appropriate clothing 5. Frame the camera appropriately – check the view of yourself first 6. Have the right light 7. Look into the camera 8. Pay attention 16
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    Confidentiality 17

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    How to ensure privacy & confidentiality 18 Secure the VC

    room Careful when recording – keep the file properly Host to ensure only approved participants in the meeting Restrict users
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    Thank you 19