Coop Training Presentation at CCSIT-KFU

This presentation was conducted to provide an overview of the coop training process to the students at College of Computer Sciences and IT, King Faisal University.

Transcript

1. Co-op Training College of Computer Sciences & Information Technology King Faisal University
2. Welcome Message
3. About the Co-op Program • A joint venture between King Faisal University and employers to better prepare students for employment upon graduation • Co-op Training is a 3-credit-hour course • Pre-requisite: at least 90 credit hours completed • Student’s spend 12 continuous weeks of practical work in a relevant field of industry
4. Co-op Training Objectives 1. Develop student skills using practical applications 2. Acquaintance with the work environment 3. Prepare the students to transfer from learning environment to work environment 4. Acquaintance with applied work systems 5. Understand mechanism of different applications 6. Understand the attitude and the manner of work environment 7. Compare the courses studied with real world
5. The Phases Organization Assignment Training Assessment Before Summer During Summer After Summer
6. ORGANIZATION ASSIGNMENT Co-op Training Phase 1
7. Stakeholder 1: Co-op Coordinator • Contacting companies to locate co-op positions for the summer trainees • Assigning trainees to the positions which have been agreed upon and reserved for the Co-op program, matching the student's qualifications to the needs of the job and the student preference (when possible) • Providing all necessary information required for the placement of all candidates for employment in the Co-op program • Maintaining a regular liaison with the participating employers and with the student’s site supervisor through the channels authorized by the employer
8. Step 1: Identify Training Opportunities {Some} Organizations Requirements • Major (IS / CS / CN) • GPA > benchmark value • Skills • Gender Organization No. of Opportunities Constraints Saudi Aramco 10 Only female students Wipro 3 Skill: HTML, PHP ------- xx
9. Step 2: Assign Opportunities to Students Organization No. of Opportunities Saudi Aramco 10 Wipro 3 Total xx Student Name GPA, Major, Skill Mr. XXXXX Mr. YYYY Total yy If (# of opportunities > # of students) Select the best opportunities based on experience If (# of opportunities < # of students) Motivate students to look for opportunities
10. THE TRAINING PROCESS Co-op Training Phase 2
11. Stakeholder 2: Faculty Supervisor • Each student is assigned a faculty member as his/her supervisor to guide them during the full period of the assignment • Ensuring adequacy of the work assignment by reviewing the Bi- weekly task plan and description • Reviewing the bi-weekly progress reports and responding with adequate feedback within a week of submission • Guiding the student in writing and compiling the final Co-op report
12. The Training Schedule Legend Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Site Contact Form Bi-Weekly Report Mid-point Evaluation Final Evaluation
13. Student Info Company Info Site Supervisor Info Faculty Supervisor Info Site Contact Form
14. Stakeholder 3: Site Supervisor • Ensuring that the student follows the training/task plan provided by the company • Inform Faculty Advisor at the University if student’s performance is low so that corrective action can be taken • Ensuring that the student prepares and submits the bi-weekly progress reports correctly and accurately • Completing and submitting the student’s training evaluation forms (Midpoint and Final Evaluation)
15. Bi-Weekly Report Tasks completed in the previous 2 weeks Pending tasks (if any) Task Plan for next 2 weeks Other concerns Faculty Supervisor’s feedback
16. Midpoint Evaluation 12 Criteria; Each criteria is graded on a scale of 1 to 10. 1 is unsatisfactory, 5 is average and 10 is excellent
17. Final Submissions Week 12 Week 14 Final Report Final Evaluation Next Slide • Form similar to the midpoint evaluation but completed towards the end of the training • Contributes to 25% of the final score
18. Final Report 1. Cover Page 2. Acknowledgments 3. Table of Contents, List of Tables, List of Figures 4. Part One: Introduction 1. Purpose Statement 2. Definitions 3. Overview 5. Part Two: Company Profile 6. Part Three: Work Description 1. Objectives 2. Project List 3. Task List & Detailed Description 7. Part Four: Summary 8. References 9. Appendices
19. THE ASSESSMENT Co-op Training Phase 3
20. Grade Distribution # Items Max % 1 Faculty Supervisor Evaluation including submission of the site contact guide, and bi-weekly progress report. 25% 2 Final Co-op Report 25% 3 Oral Presentation 25% 4 The Employer's Evaluation (Final Evaluation Form) 25% The Final Grade is based on the total score achieved
21. Faculty Supervisor Evaluation 8 Evaluation Factors Quality of reports, compliance with feedback, task management and skill use
22. Stakeholder 4: Evaluation Committee • Each student is assigned to a committee of at least two faculty members • The committee members evaluate the final report • The student is required to make a presentation before the committee members which is also evaluated • The committee reports the grades to the co-op committee after completing all assigned evaluations
23. Final Report Evaluation Scale Value Description 1 Unsatisfactory 2 Developing 3 Satisfactory 4 Exemplary Weight Performance Criteria Examiner 1 - Score Examiner 2 - Score Average Awarded Points 5 Completeness 3 4 3.5 3.5 4 ∗ 5 = . 5 Technical Description 5 Training Quality 2 Experience 2 Consistency 3 Correctness 3 Writing Quality
24. Final Presentation Evaluation Scale Value Description 1 Unsatisfactory 2 Developing 3 Satisfactory 4 Exemplary Weight Performance Criteria Examiner 1 - Score Examiner 2 - Score Average Awarded Points 5 Organization 3 4 3.5 3.5 4 ∗ 5 = . 5 Subject Knowledge 5 Format, Style & Overall Layout 5 Eye Contact 5 Elocution
25. Past Experiences
26. Next Course of Action Active Approach 1. You find the opportunity 2. Contact them and get information 3. We follow-up with them 4. Issue letter Pro-Active Approach 1. We assign you to the organization based on their requirements (GPA, Skill-level and other requirements. 2. We try to find a suitable one requested by you. 3. If not applicable, you will be assigned to the most suitable one.
27. THANK YOU