GolfEventGenius: Simple Steps for a Member Guest (w. Flighted Teams)

In this presentation, you will learn how quick and easy it is to set up a typical 5-round flighted Member-Guest using Round Robin Scheduling. Each match is 9 holes.

Transcript

1. GolfEventGenius Simple Steps for a Member Guest (w. Flighted Teams) Monday, March 24, 14
2. In this presentation, you will learn how quick and easy it is to set up a typical 5-round flighted Member-Guest using Round Robin Scheduling. Each match is 9 holes. We will go through the steps of setting up the event from pairings to tournaments, leaderboards and more. You will have real-time scoring, a rotating TV leaderboard and a permanent website for golfers to view results, photos, etc. So sit back, relax, and let the Genius do the work for you. Monday, March 24, 14
3. ✓ WHO is playing (Upload your player roster) ✓ WHEN are they playing (Add the rounds to the calendar) ✓ WHERE are they playing (Set the course and tees for the players) ✓ WHAT are they playing (Create the tournaments to be played) The following simple steps will help you accomplish these tasks and send you well on your way to be a Genius. In order to successfully use Golf Genius to manage an event, you will need to know: Monday, March 24, 14
4. Above is an example of a spreadsheet that you will want to upload. Make sure to title each column. Email is helpful so you can stay in contact with your players. Affiliation (like hometown, golf club, etc.) will show next to the player’s name on the tee sheet and leaderboard. If you know what the pairings will be, you can set up a foursome ID column so Golf Genius can create pairings using that column. (Note: The spreadsheet must be in XLS format) Three things to have before starting: 3. Spreadsheet with Golfer Info 1. Logo and Banner of the Event 2. Scorecard of the Course being Played Monday, March 24, 14
5. Step 1: Create and Name Event Log into GolfEventGenius.com, go to your Customer Dashboard and click “Create New Event” and name your event. You can always reach your customer dashboard from a link on the top right of any page. Monday, March 24, 14
6. Step 2: Add Players (Note: This can be done at a later time if you do not have your players yet.) If your golfer spreadsheet is ready, select the option to upload it. You also have the option to download a blank spreadsheet template to paste your data or enter your players individually without a spreadsheet. If you are not using the setup wizard, you can upload the roster by going to Golfers Menu/Upload Roster to Spreadsheet or enter them manually at Golfers Menu/Add Golfers. Option 1: Upload spreadsheet Option 2: Manually add players Match Columns Monday, March 24, 14
7. Step 3: Add the Rounds to Calendar This event consists of five 9-hole rounds. Click on the dates of the rounds and Save. To add multiple rounds to a date, double click and that day will now show up in red. Monday, March 24, 14
8. Step 4: Review Event Profile This is where all of your advanced options are for your event. Chances are the options selected are okay for your event, but we recommend a quick review for complete customization. Monday, March 24, 14
9. Step 5: Add Course(s) While using the Setup Wizard, Click “Add a Course”. In order to properly score the tournaments and print the scorecards, you will need to add the scorecard information. If you are not using the Setup Wizard, go to the Event Menu/Maintain Course Details. If you are using the front 9 and back 9 for matches, create two 9-hole courses. Monday, March 24, 14
10. Step 6: Create Teams Go to the Golfers Menu then Manage Event Divisions/Flights/Teams. Click “edit team lists”, then “add new team list”. Enter a team size of 2 and select that you’d like to create teams using a custom field. Select the team custom field you have created from your original spreadsheet. Click “Next” and your teams will be created. Monday, March 24, 14
11. Step 7: Flight the Teams Go to the Golfers Menu then Manage Event Divisions/Flights/Teams. Click “edit team lists”, then “edit flights by team”. Add your first flight and name it. Add the teams to the flight (notice you can sort teams by total team index) and save. Repeat steps for the remaining flights. Monday, March 24, 14
12. Step 8: Create Multi-Round Tournament Go to the Event Menu then Create/Edit Multi-Round Tournaments. Add a GEG Scored Tournament. Select the team list you created and set the rest of the parameters for the tournament. You will want the format to be “Match”, the competition to be “Team v. Team (1&2 v 3&4)”, and Balls to be “Best Ball”. Monday, March 24, 14
13. Step 9: Create Round Robin Pairings Go to the Event Menu then “Create/Edit Round Robin Schedule” and add a new round robin schedule. Select the team list you’ve created and also indicate that you would like to use flights to create the schedule. Click “Next” and the matchups/pairings for all 5 rounds will be set up. Monday, March 24, 14
14. Step 10: Edit Existing Pairings Go to the Rounds Menu then “Edit Existing Pairings”. Click “Set Course/Tee” to set the tees. You may have matches playing the front 9 and some playing the back 9. If so, select the matches playing the front 9, select that they are playing the front 9 course, and click Go. Repeat that step for the back 9 players. You can also set the tee times/shotgun start when you are finished setting the tees. Make sure to click “Save” before leaving the page. Repeat these steps for the remaining 4 rounds. Monday, March 24, 14
15. Step 11: Customize The Event Portal The event portal is a customizable website for this event that can be accessed by golfers before and after the event. After making initial edits on this step of the wizard, you can always go back to the portal later to make more changes. To do that, Go to the Event Menu, then Go To (yourevent.golfleaguegenius.com). You will also be asked to upload a banner and logo of your event (you can also add this add a later time by going to the Event Menu then “Event Logo and Banner”. These logos and banners can be displayed on the portal, TV leaderboard, scorecards, tee sheets, and other reports. Monday, March 24, 14
16. Step 12: Print Round Robin Schedule Go to the Event Menu then “Create/Edit Round Robin Schedule”. Click “View Round Robin Schedule” and print the schedule. You can post the schedule in the golf shop and/or save it as a PDF and email it to your players. You can also add the Round Robin Schedule on your Event Portal for your players to view. Monday, March 24, 14
17. Step 13: Print Scorecards, Cart Signs, Tee Sheets etc Go to the Rounds Menu, then Download/Print Center to print these reports. Note that each foursome will have a unique GGID printed on their scorecard to use to log into the mobile app. Remember to print these reports for the remaining 4 rounds as well. Monday, March 24, 14
18. Step 14: Turn on Mobile Scoring and In Progress Before the round begins, go to the Rounds Menu and turn on the Mobile Scoring and In Progress toggle switches. Monday, March 24, 14
19. Step 15: Setup TV Leaderboard Go to the Rounds Menu, then “Display Leaderboard”. Click on “Re-score, Print, Adjust Leaderboard”. Select “TV Display” and adjust the display settings if necessary. Set up as many large displays as needed, by just connecting a laptop to each display.. Monday, March 24, 14
20. Step 16: Play Golf and Enter Scores on the Mobile App If real-time scoring is desired, have one player in each foursome enter the scores on the mobile app. When they open up the app, they can enter their email/password (if they are registered to the event portal) or enter their foursome GGID. If mobile scoring is not used, the event manager can enter the scores via Rounds Menu/Enter Scores. If real-time scoring is not utilized, players can hand in scorecards at the conclusion of play to the event organizer for input. Monday, March 24, 14
21. Step 17: Move Round Status to “Completed” To display the final event leaderboard with points and purse awarded, you can go to the Rounds Menu and change the Round Status to Completed on the bottom right. Monday, March 24, 14
22. Repeat Steps for remaining 4 Rounds After Round 1 is complete, move onto Round 2 and repeat steps 14-17. Monday, March 24, 14
23. Now That’s Genius. Monday, March 24, 14