HOW TO DO BUSINESS with JOHNS HOPKINS UNIVERSITY and JOHNS HOPKINS HEALTH SYSTEM DESIGN & CONSTRUCTION

How to to Business with Johns Hopkins University and Health System - Design and Construction

Transcript

1. HopkinsLocal HOW TO DO BUSINESS with JOHNS HOPKINS UNIVERSITY and JOHNS HOPKINS HEALTH SYSTEM DESIGN & CONSTRUCTION Presented by: Amy L. Mercurio, Adam C. Smith, Esq. & Hope Smith January 29, 2020
2. Johns Hopkins University (JHU) is a not-for-profit university, its mission is to educate its students and cultivate their capacity for lifelong learning, to foster independent and original research, and to bring the benefits of discovery to the world. The Johns Hopkins Health System Corporation (JHHS) is a not-for-profit organization dedicated to providing the highest quality patient health care in the treatment and prevention of human illness. Who We Are BUILD | HopkinsLocal |  slide 2
3. JHU - Background JHU has campuses in:  Baltimore, MD  District of Columbia (Washington, D.C.)  Applied Physics Lab (Laurel, MD)  Montgomery County, MD  Bologna, Italy  Nanjing, China BUILD | HopkinsLocal |  slide 3
4. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX JHHS - Background JHHS is an academically based health system consisting of the following hospitals:  The Johns Hopkins Hospital (Baltimore, MD)  Johns Hopkins Bayview Medical Center (Baltimore, MD)  Howard County General Hospital (Columbia, MD)  Suburban Hospital (Bethesda, MD)  Sibley Memorial Hospital (District of Columbia/ Washington, D.C.)  Johns Hopkins All Children’s Hospital (St. Petersburg, FL) BUILD | HopkinsLocal |  slide 4
5. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX JHHS – Background (cont’d)  JHHS also consists of organizations such as Johns Hopkins Community Physicians (JHCP), Johns Hopkins Medical Management, etc.  JHHS is a distinct and separate organization from the Johns Hopkins University (JHU). • JHU has it’s own D&C departments and related processes and procedures. BUILD | HopkinsLocal |  slide 5
6. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Design & Construction – Our Role Design & Construction (D&C) provides project management and owner representation when planning, designing and/or building/renovating facilities to ensure that all facilities are safe, meet applicable codes and are supportive of missions of the university and the health system BUILD | HopkinsLocal |  slide 6
7. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Design & Construction – Our Role (cont’d)  The Johns Hopkins D&C teams are: • Johns Hopkins Facilities & Real Estate D&C (JHFRE) • Johns Hopkins Health System Facilities Design + Construction (JHHS FD+C) • Johns Hopkins University Applied Physics Laboratory D&C (APL) • Johns Hopkins Bloomberg School of Public Health D&C (JHBSPH) • Johns Hopkins University School of Medicine (JHSOM) BUILD | HopkinsLocal |  slide 7
8. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX JHHS FD+C Procurement JHU D&C Contracting Our Role Oversee all Procurement and Contracting for design and construction projects, economic inclusion activities (includes HopkinsLocal) and vendor relations.  The D&C offices are responsible for all: • Sourcing/Bidding/Procurement • Contracting/Negotiations/Contract Administration • Economic Inclusion Activities • For all construction, design, consulting and related services, including non-medical equipment and Fixtures, Furniture & Equipment (FF&E) BUILD | HopkinsLocal |  slide 8
9. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Types of Projects We Are Responsible For JHHS FD+C JHU D&C Project Size  As small as $5K and in excess of $1B (Zayed- Bloomberg Building)  As small as $5K and in excess of $50M Project Type  Varies from small office/space renovations, medical equipment installations to new clinical buildings  Varies from small office/space renovations, classroom upgrades, lab renovations, maintenance projects and new buildings Project Location(s)  JHH, JHBMC, HCGH, Suburban and Sibley in various capacities.  Homewood, East Baltimore, Bayview, Washington, D.C. and in leased properties in the Mid-Atlantic region BUILD | HopkinsLocal |  slide 9
10. Volume of Work JHHS FD+C JHU D&C Active Projects ($) Year-To-Year  Manage active projects totaling between $150M and $300M+ • Total value is dependent on whether/what major capital is being procured during a particular year. • Amounts can vary significantly from year-to- year  Manage active projects totaling between $100M and $200M • Total value is dependent on whether/what major capital is being procured during a particular year. • Amounts can vary significantly from year-to- year BUILD | HopkinsLocal |  slide 10
11. Volume of Work (cont’d) JHHS FD+C JHU D&C # of Active Projects Yea-To-Year  Manage approx. 500-600 projects at any point in time.  Manage approx. 100-200 projects at any point in time. % of Projects less than $100K (< $100K)  Approx., 80% of our procurements are less than $100K.  Approx., 85% of our procurements are less than $100k. BUILD | HopkinsLocal |  slide 11
12. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Routine Capital Projects Procuring/Contracting Routine Projects:  We utilize a pre-approved bidders list for both General Contractors and specific Sub-Trades: • We pre-qualify the following trades: o General Contractors, Electrical, Mechanical, Low Voltage (Data/Telephone), Sheet Metal, Mechanical Insulation, Controls, Sprinkler, Asbestos Abatement • We do not pre-qualify any other trades (painting, flooring, drywall, etc.) though we reserve the right to reject any Subcontractor based on past performance. BUILD | HopkinsLocal |  slide 12
13. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Routine Capital Projects (cont’d) Procuring/Contracting Routine Projects (cont’d):  Exception to the pre-approval rule: General Contractors and Pre-approved Bidders looking to meet their MBE/WBE participation requirements may engage firms who are not pre- approved MBE/WBE firms (in the pre-approved trades) for use on the project. • These firms who are not pre-approved can be submitted with the proposal for review and approval by the responsible D&C team. • We will track these firms for possible inclusion on our bidders list depending on their performance. BUILD | HopkinsLocal |  slide 13
14. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Routine Capital Projects (cont’d) Procuring/Contracting Routine Projects (cont’d):  We do not have public bids. Only invited Primes are permitted to bid work.  MBE/WBE/LBE participation is required for most routine work. • Firms that are MDOT or Baltimore City Certified as an MBE/WBE firm are eligible to be counted towards the project goal. • Local Business (LBE) participation is defined as those businesses located in Baltimore City or their main office providing support to the project is located within the Baltimore City Limits. BUILD | HopkinsLocal |  slide 14
15. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Major Capital Projects Procuring/Contracting Major Projects:  Only invited Primes are permitted to bid work.  Pre-Approved Bidders List does not apply to Major Capital Projects. • Therefore, there is no restriction (other than Owner’s approval) on Subcontractors the Prime is permitted to use.  Typically includes substantive MBE/WBE/LBE requirements for the Projects. BUILD | HopkinsLocal |  slide 15
16. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Interested in Working With JHU and JHHS?  Submit online application to be reviewed by the Joint Vendor Review Committee (JVRC). • Comprised of members from the D&C teams of JHBSPH, JHSOM, JHHS, JHU and APL. • This will give you the opportunity to introduce your business to all Johns Hopkins D&C entities.  Firms should also work with Hope Smith to coordinate some time to come in and discuss their firm’s capabilities directly with JHHS FD+C.  Approval to work at one entity does not mean approval to work at other Johns Hopkins entities (JHU, JHSOM, JHBSPH, etc.). BUILD | HopkinsLocal |  slide 16
17. XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXX Suggestions Going Forward  Get certified if you are eligible. • Most organizations have some form of MBE/WBE program which usually, if not always, requires some form of certification to be counted towards the project goal.  Get to know the pre-approved contractors. • Most of the work we buy is subcontracted out by the prime, so getting to know the pre-approved contractors is a very good first step to being involved with a project. BUILD | HopkinsLocal |  slide 17
18. Hope Smith Program Manager Economic Inclusion and Vendor Relations Email: hsmith76@jhmi.edu Contact Information BUILD | HopkinsLocal |  slide 18