HOW TO DO BUSINESS with JOHNS HOPKINS HEALTH SYSTEM

HOW TO DO BUSINESS with JOHNS HOPKINS HEALTH SYSTEM

Transcript

1. John Hopkins Health System Supply Chain
2. Vision and Guiding Principles for Supply Chain at JHHS The Vision Best Product, Best Price - Source the best QUALITY products at the best PRICE, for the best possible patient care. Excellent Customer Service - Treat customers with a service orientation. Get Back to Internal Focus - Focus supply chain excellence internally  A vision and guiding principles for the future of supply chain was developed as a foundation for the operating model and the broader supply chain transformation journey. • Structure, Process & Accountability – Remain dedicated to JHHS existing strategic priorities, business plans, and the commitments we have made to our patients and communities. • Build with the Long Term in Mind – Design an effective, scalable organization that drives “system-level” approach and long-term growth without sacrificing long-term effectiveness for short-term cost savings, internally and with our external partners • Provide Realistic and Transparent Communications – Communicate realistically and transparently as possible. The Guiding Principles
3. John Hopkins Health System Supply Chain Future Outlook: • JHHS Supply Chain plans to hire a Local Sourcing and Business Development Lead to promote Hopkins Local goals: – The Johns Hopkins Health System (JHHS) Supply Chain Department wants to invest in a professional to help Baltimore City prosper and grow. This individual will use their sourcing experience and business development acumen to identify ways to promote and maintain JHHS spend with Baltimore City based and operating businesses. – Key responsibilities include: o Creating and executing against a contracting strategy for assigned (clinical and non-clinical) departments, using sourcing and business development skills and experience. They will:  Identify and execute upon sourcing opportunities that bring value to JHHS by purchasing products and services from vendors located and operational within the jurisdiction of Baltimore City.  Identify and negotiate with vendors outside Baltimore City to locate to and operate in Baltimore City, where the purchase by JHHS of the vendor's products or services would bring value to JHHS.  Work with vendors to promote hiring of Baltimore City residents located in targeted zip codes.
4. How to Optimize your Chances of Becoming a JHHS Vendor • Define and be able to articulate your core capabilities, which would form the basis of a quote to JHHS for the provision of products and/or services.  Assess the ability of your staff to deliver and support the products and/or services being solicited, including its ability to provide JHHS with the best overall value, taking into account price, service and most importantly, providing the best patient care.  Become listed on the Vendor Guide.  Work hand-in-hand with the Local Sourcing and Business Development Lead (once hired).  Be prepared to develop and present an analytical case of how you will provide a value to JHHS that beats your competitors.
5. Sourcing Opportunities • RFI (Request for Information) • We seek through an RFI general information about prospective suppliers' capabilities and services/goods. • RFQ (Request for Quote) • A request for quote (RFQ) is a solicitation for goods or services in which a company asks suppliers to submit a price quote and bid on the chance to fulfill certain tasks or projects. • In addition to pricing, RFQs may include details such as payment terms, factors that could influence a company's bid selection and a submission deadline. • RFP (Request for Proposal) • The primary purpose of an RFP is to communicate JHHS requirements/specifications for a specific project to potential vendors who JHHS believes could provide the needed services and/or products.
6. John Hopkins Health System (RFP) • An RFP presents preliminary requirements for a commodity or service, and may dictate to varying degrees the exact structure and format of the supplier's response. Effective RFPs typically reflect strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching proposal. An RFP may affect several different stakeholder groups within JHHS. • . Stakeholders Approach: Suppliers Responsibilities: •Review the scope of work submitted for the RFP. •Develop and submit final proposals. •Attend oral presentations, if needed. •Attend Q&A Sessions. •Refine proposal, if a finalist. •If selected, work through T&Cs for your final contract. •Stakeholders define the RFP requirements. •Gather market research on suppliers if needed. •Clearly define their budget. •Develop achievable timelines and scorecards within the RFP Process. •Align score cards with end user requirements. •Perform analytics. •Oversee the oral presentations. •Make final selection in consultation with end users.
7. Sourcing FY19 Categorization 21.61% 16.57% 13.78% 13.62% 7.98% 4.62% 4.36% 3.59% 2.81% 2.31% 1.85% 1.69% 1.52% 1.49% 0.92% 0.81% 1.00% 0.06% 0.03% 0.02% 0.80% 0.01% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% Local Supplier Catgeorization FY 19