campus is in downtown Grand Rapids, two distance campuses, plus two learning centers in the city • 10,000 FTE; 32,000 total students yearly • About 300 FT faculty, 600 adjuncts (and growing) • In addiKon, there almost a dozen colleges in the metro area
or own it Closed system Stakeholders added as needed Off site, cloud based storage system Potential academic contents Update: College now wants an IR of its own College needs:
Workflow outline set until summer 2014 Where are we? What’s left? Branding Training on software for staff Physical scanning of phase I collection Marketing and outreach Identify next collections to begin phase II
have the content centrally indexed and searchable Preserve the content Showcase institutions prestige Showcase institution output and creativity Join the open access revolution Allows content created to be published without encumbrances of licensing fees and / or potential copyright issues For publicly funded institutions, it enriches the institutions standing within the local community Ssupplies direct access to the community of its investment Why do you need an IR:
– The scope of the repository • Determining content – What type of content will be included? – What kind of formats (text only? Image? Audio? Video?) – What is the purpose of the repository: Archival? MarkeKng? Permanent? Historical? – Whose contribuKng to the repository (staff, faculty, and/or students)? – Will on campus events be included (lectures, conferences, etc)? – Will only a few departments parKcipate or all of the campus? – Current material going forward or also historical data as well? – DocumenKng academic life? – DocumenKng the insKtuKonal culture? • Tools – Who is managing the repository? – Is someone going to be doing this full Kme or part Kme? – Whose going to handle support and training? – Hardware/SoZware • Upgrades • Maintenance • Scalability • Reoccurring costs • Hosted vs self-‐host? • Commercial vs Open Source • Policy / Copyrights – Legal aspects – Whose handling these things now and in the future? – Copyright documentaKon / management – How to measure success • ROI • TCO – Concerns • Who has control over the IR • CreaKng a IR or a community? – DistribuKon opportuniKes • Access – Sustainability – Access levels (Open / Closed) – Discovery vs Discoverability • Quality Reviews / PreservaKon – Standards – PreservaKon consideraKons (Master images) – PreservaKon formats – At risk content – Obsolescence • Training • Backup and failovers – Hardware / soZware failure – Funding cut – Personnel changes – Change in polices • CreaKng a best pracKces