BusyConf at 1 Million Cups

Whether you are a novice or an experienced event planning professional, conference and convention planning is an utter nightmare. BusyConf is the only tool with its unique set of conference workflows that help conference planners manage their call for proposals, speakers, review committee, mobile schedule, and ticket registration. BusyConf makes conferences and events easy.

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1. Conference Planning Made Easy Presented to: 1Million Cups July 17, 2013 Contact: Ryan McGeary BusyConf ryan@busyconf.com 571-989-2879 1
2. Conference Planning Made Easy COMPANY PROFILE SUCCESSFULLY TESTING THE MARKET • BusyConf takes the pain out of conference planning and scheduling by using the most advanced web and mobile technologies. With its easy to use platform, planners can run an entire conference and create a mobile web app with a click of a button. • BusyConf is the Eventbrite for conferences and the Cvent for small to medium sized events. • Nov 2010: Prototype Built and Tested Against 800-Attendee Speaking Conference • Jan 2012: Started Paid Invitation-Only Trials • Revenue Generating • 65+ Conferences • 25,000+ Attendees • $1,100,000+ Attendee Ticket Sales 2
3. Conference Planning Made Easy THE PROBLEM CONFERENCE PLANNING IS EXPENSIVE AND A HEADACHE • As a conference planner, I must • Create a form to receive proposals • Rate & review proposals by committee • Create a schedule for days, tracks, time slots, activities, & speakers • Create an attendee registration page & process payments • Create a web based, smart phone, & tablet based schedule for all devices • And do this with part time staffers or volunteers • And with little to no budget money upfront 3
4. Conference Planning Made Easy SOLUTION ONE SIMPLE PLATFORM! 4 Speaker Proposal Forms HTML5 Offline-Enabled Mobile Schedules Attendee Payment Pages Rate, Review, Schedule, & Manage Attendees
5. Conference Planning Made Easy THIS SLIDE INTENTIONALLY LEFT BLANK 5
6. Conference Planning Made Easy CLIENT SUCCESSES 6
7. Conference Planning Made Easy TESTIMONIALS • “BusyConf is great because it integrated so easily with our conference website. The design of the registration page is top notch and makes for a very positive user experience. The conference scheduling module is great and saved us the headache of maintaining the schedule on our site.” -- Arin Sime (DareToBeLean 2013 Organizer) • “We’ve been privileged to be able to use BusyConf for EuroCamp. If you’re organizing a conference, it makes running CFP so much easier!” -- EuroCamp • “BusyConf is totally a must if you are a conference organizer.” -- GraphDevRoom 7 • “BusyConf's offline schedule is awesome! I wish all conferences used BusyConf.” -- Charles Calvert (RubyNation Attendee) • “Nice job BusyConf on the ticket purchasing site; It was a fantastic experience.” -- Anthony Eden (RubyConf Attendee) • "I was impressed. Everything went smoothly" -- Aaron Higbee (RailsConf Attendee) • "I prefer BusyConf [for my conference organizing needs]." -- Nathen Harvey (ChefConf Organizer)
8. Conference Planning Made Easy MARKET • $250B industry in the US (non-corporate) • 500k conferences, conventions, & trade shows annually in US • 40M Americans attend an event each year • Initial target market: technical & extended education conferences • 30+% of all non-corporate conferences • Little to no dedicated staff • No technology infrastructure • Growth markets: Associations & Medium-Large Events 8 Sources: http://www.conventionindustry.org/ http://conferencehound.com/
9. Conference Planning Made Easy SALES MODEL TWO WAYS TO MAKE $ • Percentage of Ticket Sales • 3% of gross ticket sales • Average conference: $120,000 => BusyConf Fee: $4000 • Per attendee fee • $12/attendee for schedule-only conferences • Average attendees: 250 => BusyConf fee: $3000 • $4000+ per conference average so far at high margin 9
10. Conference Planning Made Easy SALES MODEL EXAMPLE PROSPECT 10 • ICPST (International Conference on Physics Science and Technology) • Proposals via Email • No Online Ticket Registration • Hundreds of Committee Members and Reviewers • Paper Program Only
11. Conference Planning Made Easy HOW YOU CAN HELP! 11 BusyConf Challenges Funding Dedicated Sales Business Partner Spread the Word
12. Contact: Ryan McGeary BusyConf ryan@busyconf.com 571-989-2879 12 Conference Planning Made Easy
16. 4 "BusyConf's offline schedule is awesome! I wish all conferences used BusyConf." -- Charles Calvert (Attendee)