Getting Things Done and then some.

Presentation about Getting Things Done

Transcript

1. GETTING THINGS DONE Balanced Mind Trainingen Joeke-Remkus de Vries zondag 25 november 12
2. THE ART OF STRESS FREE PRODUCTIVITY Getting Things Done: zondag 25 november 12
3. WHAT ARE YOUR BIG PROBLEMS TODAY? zondag 25 november 12
4. zondag 25 november 12
5. THERE IS TOO MUCH TO DO AND TOO LITTLE TIME TO DO IT IN... zondag 25 november 12
6. ARE YOU OVERWHELMED? zondag 25 november 12
7. ARE YOU STRESSED? zondag 25 november 12
8. THERE ARE TOO MANY THINGS ON YOUR MIND • Work no longer has clear boundaries • Unfortunately, your mind is like a computer • More running thoughts is more overhead zondag 25 november 12
9. HOW WERE YOUR FIRST DAYS AS A WORK N00B? • Simple jobs • Days were outlined • At the end of the day: • completion • progress • success zondag 25 november 12
10. NOW? zondag 25 november 12
11. Unfinished or unfulfilled tasks and commitments cause the majority of the pressure and stress you feel every day. zondag 25 november 12
12. UNFINISHED OR UNFULFILLED TASKS AND COMMITMENTS CAUSE THE MAJORITY OF THE PRESSURE AND STRESS YOU FEEL EVERY DAY. zondag 25 november 12
13. MULTI TASKING We think it’s good to be a multi-tasker zondag 25 november 12
14. MULTI TASKING zondag 25 november 12
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16. RAPID REFOCUS What you’re actually doing is... Not Good zondag 25 november 12
17. THERE IS NO SUCH THING AS MULTI-TASKING. YOUR MIND CAN ONLY DO ONE THING AT A TIME. zondag 25 november 12
18. ALL YOU ARE DOING, REALLY, IS RAPIDLY REFOCUSING TO DIFFERENT ACTIVITIES zondag 25 november 12
19. GETTING THINGS DONE zondag 25 november 12
20. A NEW PRACTICE FOR A NEW REALITY zondag 25 november 12
21. WHAT IS GTD? Incredible practical process that helps busy people regain control of their lives. zondag 25 november 12
22. ALSO... • Action Management Method • A Time Management System • Complements our inefficient Mental Reminder System • All about Front-end Planning zondag 25 november 12
23. GET EVERYTHING OUT OF YOUR HEAD. MAKE DECISIONS ABOUT ACTIONS REQUIRED ON STUFF WHEN IT SHOWS UP NOT WHEN IT BLOWS UP zondag 25 november 12
24. ORGANIZE REMINDERS OF YOUR PROJECT AND THE NEXT ACTION ON THEM IN APPROPRIATE CATEGORIES zondag 25 november 12
25. WHAT IT IS NOT • Won’t do things for you • Idiot-proof • An easy fix (you really have to read the book, no, really, you really have to read it...) • A cure for procrastination • A motivator for your delegates (especially if the don’t use GTD) • Easygoing (if you’re really anal retentive, this is just for you!) zondag 25 november 12
26. YOUR SYSTEM • Current • Complete • Reviewed • Rinse • Repeat zondag 25 november 12
27. THE PROCESS zondag 25 november 12
28. 1. COLLECT • Capture E V E R Y T H I N G • Buckets zondag 25 november 12
29. 2. PROCESS • 2 minute rule • One item at a time zondag 25 november 12
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31. WHAT ARE NEXT ACTIONS • The next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion • E.g. Make a call, Do research, Write a report ... zondag 25 november 12
32. 3. ORGANIZE • Lists • Next Actions • Projects • Waiting for • Someday / Maybe • Contextual lists • Calendar • Filing • Organize some more.. zondag 25 november 12
33. 4. REVIEW • Weekly Review • Gather and process all stuff • Follow up on Waiting For • Get clean, clear, current and complete zondag 25 november 12
34. 5. DO! • Action is how you get things done! • How to choose what to do? • Context, • Time available • Energy available • Priority zondag 25 november 12
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36. Deal effectively with internal commits: • How many incompletes or open loops are pulling your attention? • There are many more than you think • Basic requirements in Managing Commitments: First: Clear your mind by emptying it! Anything you consider unfinished in any way must be captured in a trusted system outside your mind where you come back to regularly and sort through! Second: Clarify exactly what your commitment is and decide what you have to do, if anything, to make progress toward fulfilling it. Third: Once you‘ve decided on all the actions you need to take, you must keep MIND LIKE WATER zondag 25 november 12
37. MASTERING GTD “Everything should be made as simple as possible, but not simpler.” Albert Einstein zondag 25 november 12
38. GTD LIFE HACKS: EXERCISE •The Mind Sweep – Identify and write down the largest tasks that you have facing you – Write, in one sentence, your intended successful outcome for that task – Write down the very next physical action required to move the objective closer. zondag 25 november 12
39. • Zen Habits GTD FAQ http://zenhabits.net/ 2007/06/the-getting-things-done-gtd-faq/ • GTD Toolbox: 100+ Resources for Getting Things Done http://mashable.com/2009/01/29/getting-things-done/ • Introducing the Hipster PDA http://www. 43folders.com/2004/09/03/introducing-the-hipster-pda • Wikisummaries: Getting Things Done http:// www.wikisummaries.org/Getting_Things_Done:_The_Art_of_Stress -Free_Productivity • Kitchen Sinks and Tickler Files http:// planetpooks.wordpress.com/2006/12/05/kitchen-sinks-and-tickler-files/ • Wikipedia on GTD http://en.wikipedia.org/wiki/ Getting_Things_Done#GTD_Core _Principles • Horizon of Focus http://www.davidco.com/ blogs/michael/2008/03/horizons_o f_focus_1.html • David Allen Company http:// www.davidco.com/ • GTD LINKS zondag 25 november 12