Getting Things Done and then some.

Presentation about Getting Things Done

Transcript

1. GETTING THINGS DONE
   Balanced Mind Trainingen
   Joeke-Remkus de Vries
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2. THE ART OF
   STRESS FREE PRODUCTIVITY
   Getting Things Done:
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3. WHAT ARE YOUR BIG
   PROBLEMS TODAY?
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5. THERE IS TOO MUCH
   TO DO
   AND TOO LITTLE TIME
   TO DO
   IT IN...
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6. ARE YOU OVERWHELMED?
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7. ARE YOU STRESSED?
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8. THERE ARE TOO MANY
   THINGS ON YOUR MIND
   • Work no longer has clear
   boundaries
   • Unfortunately, your mind is
   like a computer
   • More running thoughts is
   more overhead
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9. HOW WERE YOUR FIRST DAYS
   AS A WORK N00B?
   • Simple jobs
   • Days were outlined
   • At the end of the day:
   • completion
   • progress
   • success
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10. NOW?
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11. Unfinished or unfulfilled tasks and commitments cause the
    majority of the pressure and stress you feel every day.
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12. UNFINISHED
    OR
    UNFULFILLED
    TASKS AND COMMITMENTS
    CAUSE
    THE MAJORITY OF THE
    PRESSURE AND STRESS YOU
    FEEL
    EVERY DAY.
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13. MULTI TASKING
    We think it’s good to be a multi-tasker
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14. MULTI TASKING
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16. RAPID REFOCUS
    What you’re actually doing is...
    Not
    Good
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17. THERE IS NO SUCH THING AS
    MULTI-TASKING.
    YOUR MIND CAN ONLY
    DO
    ONE THING AT A TIME.
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18. ALL YOU ARE DOING,
    REALLY,
    IS RAPIDLY REFOCUSING TO
    DIFFERENT ACTIVITIES
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19. GETTING THINGS DONE
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20. A
    NEW PRACTICE FOR A
    NEW REALITY
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21. WHAT IS GTD?
    Incredible practical process that helps
    busy people regain control of their lives.
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22. ALSO...
    • Action Management Method
    • A Time Management System
    • Complements our inefficient
    Mental Reminder System
    • All about Front-end Planning
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23. GET EVERYTHING OUT OF
    YOUR HEAD.
    MAKE DECISIONS ABOUT
    ACTIONS REQUIRED ON
    STUFF WHEN IT SHOWS UP
    NOT WHEN IT BLOWS UP
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24. ORGANIZE REMINDERS OF
    YOUR PROJECT AND THE
    NEXT ACTION ON THEM IN
    APPROPRIATE CATEGORIES
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25. WHAT IT IS NOT
    • Won’t do things for you
    • Idiot-proof
    • An easy fix (you really have to read the book, no, really, you
    really have to read it...)
    • A cure for procrastination
    • A motivator for your delegates (especially if the don’t use GTD)
    • Easygoing (if you’re really anal retentive, this is just for you!)
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26. YOUR SYSTEM
    • Current
    • Complete
    • Reviewed
    • Rinse
    • Repeat
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27. THE PROCESS
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28. 1. COLLECT
    • Capture E V E R Y T H I N G
    • Buckets
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29. 2. PROCESS
    • 2 minute rule
    • One item at a time
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31. WHAT ARE NEXT ACTIONS
    • The next physical, visible
    activity that needs to be
    engaged in, in order to move
    the current reality toward
    completion
    • E.g. Make a call, Do research,
    Write a report ...
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32. 3. ORGANIZE
    • Lists
    • Next Actions
    • Projects
    • Waiting for
    • Someday / Maybe
    • Contextual lists
    • Calendar
    • Filing
    • Organize some more..
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33. 4. REVIEW
    • Weekly Review
    • Gather and process all stuff
    • Follow up on Waiting For
    • Get clean, clear, current and
    complete
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34. 5. DO!
    • Action is how you get things
    done!
    • How to choose what to do?
    • Context,
    • Time available
    • Energy available
    • Priority
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36. Deal effectively with internal commits:
    • How many incompletes or open loops are pulling your attention?
    • There are many more than you think
    • Basic requirements in Managing Commitments:
    First: Clear your mind by emptying it! Anything you consider unfinished in any
    way must be captured in a trusted system outside your mind where you come
    back to regularly and sort through!
    Second: Clarify exactly what your commitment is and decide what you have to
    do, if anything, to make progress toward fulfilling it.
    Third: Once you‘ve decided on all the actions you need to take, you must keep
    MIND LIKE WATER
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37. MASTERING GTD
    “Everything should be made as simple as possible, but not simpler.”
    Albert Einstein
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38. GTD LIFE HACKS: EXERCISE
    •The Mind Sweep
    – Identify and write down the largest tasks that
    you have facing you
    – Write, in one sentence, your intended successful
    outcome for that task
    – Write down the very next physical action
    required to move the objective closer.
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39. • Zen Habits GTD FAQ http://zenhabits.net/
    2007/06/the-getting-things-done-gtd-faq/
    • GTD Toolbox: 100+ Resources for
    Getting Things Done
    http://mashable.com/2009/01/29/getting-things-done/
    • Introducing the Hipster PDA http://www.
    43folders.com/2004/09/03/introducing-the-hipster-pda
    • Wikisummaries: Getting Things Done http://
    www.wikisummaries.org/Getting_Things_Done:_The_Art_of_Stress
    -Free_Productivity
    • Kitchen Sinks and Tickler Files http://
    planetpooks.wordpress.com/2006/12/05/kitchen-sinks-and-tickler-files/
    • Wikipedia on GTD http://en.wikipedia.org/wiki/
    Getting_Things_Done#GTD_Core
    _Principles
    • Horizon of Focus http://www.davidco.com/
    blogs/michael/2008/03/horizons_o
    f_focus_1.html
    • David Allen Company http://
    www.davidco.com/
    •
    GTD LINKS
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