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Presentation tips

Presentation tips

A useful guide on how to prepare, design, and deliver effective and communicative presentations

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Marco D'Ambros

January 19, 2012
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Transcript

  1. Presentationtips

  2. 95% of presentations SUCK “ ” —Guy Kawasaky

  3. —Guy Kawasaky OK, maybe I’m exaggerating. “ ” It is

    actually 99% 99% 1% suck don’t suck
  4. Examples? Ok, but be prepared for what follows

  5. None
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  9. None
  10. Death by Powerpoint

  11. Preparation Design Delivery

  12. Preparation Design Delivery

  13. Preparing a 30-slide presentation takes 36-90 hours “ ” —Nancy

    Duarte
  14. Start with the goal what is the message?

  15. Know your audience

  16. Simplify to the essential (but no more)

  17. —John Maeda Simplicity is about subtracting the obvious, and adding

    the meaningful “ ”
  18. —John Maeda More appears like less simply moving it far,

    far away “ ”
  19. Get alone

  20. Multitasking, when it comes to paying attention, is a myth

    “ We are biologically incapable of processing attention-rich inputs simultaneously ” —Dr. Medina
  21. People who are interrupted: 50% Make more errors 50% Take

    longer to complete a task
  22. Being always online is being always distracted and unproductive

  23. You need time off the grid to prepare

  24. Go analog Use postit

  25. Use whiteboard

  26. Brainstorming and mind mapping

  27. If you are stuck go for a walk or a

    run... just move!
  28. If you are stuck go for a walk or a

    run... just move! why?
  29. How the brain works in 12 rules Exercise boots brain

    power Rule #1 By Dr. Medina
  30. Examples of anti-brain environments according to Dr. Medina

  31. Lecture hall

  32. Classroom

  33. Office

  34. Exercise is not just good for general health, it actually

    improves cognition
  35. Exercise increases oxygen flow into the brain, which reduces brain-bound

    free radicals [...] an increase in oxygen is always accompanied by an uptick in mental sharpness. “ Exercise acts directly on the molecular machinery of the brain itself. It increases neurons’ creation, survival, and resistance” —Dr. Medina
  36. Even more benefits! • Reduces depression • Treats dementia •

    Improves reasoning • Improves long-term memory • Improve fluid intelligence • Helps you solve problems • and more...
  37. If you are stuck go for a walk or a

    run... just move!
  38. Your audience will have to seat and listen think from

    their perspective
  39. • structure! Create a scalable structure

  40. 5min presentation solution key point key point key point

  41. 15min presentation lution key point explanation explanation explanation

  42. 45min presentation key point explanation detail detail detail

  43. Create the story

  44. We do not pay attention to boring things Rule #4

    If keeping someone’s attention in a lecture was a business, it would have an 80% failure rate. “ ” — Dr. John Medina
  45. Good stories are:

  46. simple

  47. Con cre te

  48. Credible

  49. Emotional

  50. How should the story be? exposition conflict & climax resolution

  51. • pick another perspective Take another perspective

  52. In the beginner’s mind there are many possibilities, in the

    expert’s mind there are few —Shunryu Suzuki Adopt a beginner’s mind “ ”
  53. Preparation Design Delivery

  54. Common mistakes

  55. People tend to put every word they are going to

    say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring. You will loss your audience’s attention before you even reach the bottom of your ... 1. T E L E P R O M P T I N G Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  56. 2. Spelling mistakes Many people do not run spel cheek

    before there presentation BIG MISTAK!!! Nothing makes you lok stupder than speling erors Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  57. • Avoid • Excesive • Buller-Pointing • Only • Bullet

    • Key • Points • Too • Many • Bullet-Points • And • Your • Key • Messages • Will • NOT • Stand • Out 3. Bullet pointing Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  58. 4. Too many levels • What is worst • Too

    many bullet point levels are shown • Type size gets smaller and smaller • Until it is utterly unreadable • Even for audiences in the 4th row • So you better have just one bulletpoint level • Better yet, forget about bullets (bullets, not guns, kill people. Don’t you know?) • Use them sparingly • There are many other ways of detailing your ideas! Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  59. 5. Color schemes gone wrong • Distraction • Confusion •

    Headache • Nausea • Vomiting • Loss of bladder control schemes bad color can lead to... Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  60. 6. Stick to the default template

  61. 7. Use things people won’t understand exponential decay model. EDHCM

    was introduced by Has- san. Similarly, LDHCM (Linearly Decayed) and LGDHCM (LoGarithmically decayed), have their contributions reduced over time in a respectively linear and logarithmic fashion. Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5) LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6) LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors. earlier periods of time, i.e., earlier modifications, have the contribution reduced exponentially over time, modelling a exponential decay model. EDHCM was introduced by Ha san. Similarly, LDHCM (Linearly Decayed) and LGDHC (LoGarithmically decayed), have their contributions reduce over time in a respectively linear and logarithmic fashion Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5 LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6 LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7 where 1, 2 and 3 are the decay factors. Variants. We define three further variants based on HCM, with an additional weight for periods in the past. In EDHCM (Exponentially Decayed HCM) , entropies for earlier periods of time, i.e., earlier modifications, have their contribution reduced exponentially over time, modelling an exponential decay model. EDHCM was introduced by Has- san. Similarly, LDHCM (Linearly Decayed) and LGDHCM (LoGarithmically decayed), have their contributions reduced over time in a respectively linear and logarithmic fashion. Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5) LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6) LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors.
  62. Design the zen way simplicity clarity uncluttered

  63. Design right-brain slides

  64. Design right brain slides

  65. Be visual

  66. Vision trumps all other senses Rule #10

  67. We have a better recall for visual information

  68. IRSYMCAWTFIBMKGBFBI we are wired to pattern” —Dr. Medina “

  69. IRSYMCAWTFIBMKGBFBI we are wired to pattern” —Dr. Medina “

  70. Visual information are easier to remember Oral Visual Oral &

    Visual 10% 35% 65% 3x 6x Source: Najjar, LJ (1998) Principles of educational multimedia user interface design (via Brain Rules by John Medina, 2008)
  71. decorate don’t slides communication add values

  72. 90 freshwater % of the in the worldis Slide from

    Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds 90 of the in our % planet is freshwater Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  73. ice Source: SCAR ice Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds

  74. 90 of the ice in our planet % Antarctica is

    in Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  75. Antarctic of the world’s freshwater 80 Source: SCAR % is

    ice in the Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds 80 of our planet’s freshwater % Antarctic is ice in the Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  76. Eat only until80%full Bring your message visually

  77. Eat only until80%full Bring your message visually

  78. foxy sad happy angry undecided smiley Use faces

  79. Find beauty Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

  80. Dramatize Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

  81. 2%of the world wealth 50% owns of the Use metaphorical

    image Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  82. The poorest 50% of the world owns 1% of the

    wealth Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  83. 66% of Americans are obese or overweight. All adults (66%)

    Women 65 million (62%) Men 69 million (71%) 134 million OECD Factbook 2007 Be provocative Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds
  84. Text and fonts No more than 2-3 types

  85. Text and fonts use color and size to build contrast

  86. Text and fonts Blinking, sparkling, or twirling text is just

    not cool
  87. Rotation can make the slide more interesting, but don’t overdo

    it Text and fonts
  88. Reduce to the max Text is redundant People cannot listen

    and read at the same time
  89. Simplicity means the achievement of maximum effect with minimum means

    “ —Dr. Koichi Kawana ” Use quotes
  90. Design principles

  91. 1 1 point per slide

  92. Contrast Repetition Alignment Proximity Design principles

  93. Contrast

  94. R e p e t i t i o n

    Repetition of design elements gives a cohesive look Slide from Jesse Desjardins: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
  95. Alignment

  96. Proximity

  97. no templates or the following one

  98. None
  99. Rule of third

  100. Use color properly

  101. Black: is all about elegance White: is about trust

  102. Apply a contrasting color palette

  103. Choose with tools http://kuler.adobe.com www.colorschemer.com

  104. Do not forget that 7-10% of people are color-blind

  105. Use images properly

  106. Do not use Ugly clip art Small images Watermarked images

    Distorted images
  107. Go full quality

  108. Have a neutral background

  109. Make images transparent or use

  110. Where to get good images? www.istockphoto.com (pay)

  111. Where to get good images? google images (free)

  112. Where to get good images? sxc.hu (free)

  113. Do not omit the credits Image from irishfireside.com

  114. Be consistent Stick to your settings

  115. avoid clutter: make more slides a slide cost 0$

  116. use empty spaces

  117. This is different from...

  118. ... this

  119. Show the data A must see: www.ted.com/talks/hans_rosling_shows_the_best_stats_you_ve_ever_seen.html

  120. Make the data memorable

  121. 2005 2007 2008 11M 9M 2M World of Warcraft users

    worldwide Not memorable
  122. 1.4 X swiss population World of Warcraft users worldwide

  123. Facebook users 800 Millions Not memorable

  124. 307M 800M 1,170M 1,333M World most populated countries 800M

  125. iPod capacity 5 GB vs 1,000 songs

  126. Break the rules, but do it sparingly Slide from Eduardo

    S. de la Fuente: http://www.slideshare.net/eduardo.delafuente/the-art-of-presentation-following-the-zen-path-why
  127. Some before/after examples by presentation Guru Garr Reynolds

  128. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  129. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  130. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  131. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  132. before after after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  133. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  134. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

  135. Preparation Design Delivery

  136. Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse

    Rehearse Rehearse
  137. Spend some time in the light table view

  138. • show your passion Show your passion

  139. • introduce yourself Introduce yourself

  140. start strong

  141. Be confident

  142. Keep it short Audience attention steadily drops after 10 minutes

  143. Minutes of class time 10 20 30 40 50 High

    Low Attention The 10-minute rule Source: www.brainrules.net/attention Source: www.brainrules.net/attention The 10-minutes rule Attention Minutes of class time
  144. at each 10-minute mark to regain attention do something emotionally

    relevant
  145. • end on a high note End on a high

    note
  146. Move away from the podium audience you laptop screen

  147. • use the presenter view Use a remote

  148. Make

  149. Make pauses

  150. • do not apologize Do not apologize

  151. Use Keynote presenter display actually no

  152. B Remember the B key

  153. • make good eye contact Make good eye contact

  154. • keep the lights on Keep lights on

  155. Be prepared Check the beamer beforehand

  156. 55% 7% 38% Body language matters content voice body language

  157. Be slightly more elegant than the audience

  158. Preparation Design Delivery Always recap

  159. Share your work www.slideshare.net speakerdeck.com

  160. www.ted.com Resources www.garrreynolds.com

  161. Brain Rules Takeaways & Quotes from Dr. John Medina’s What

    all presenters need to know A presentation (of sorts) by Garr Reynolds Sample slides Here are a few before/after slides Garr Reynolds TUFBMUIJT QSFTFO UBUJPO QSFTFO "7"*-"#-&*/ '6--4$3&&/ !+&44&%&& http://slidesha.re/fausgs http://slidesha.re/8Ykmry http://slidesha.re/3mMo3c http://slidesha.re/i8QMa Credits SEMINAR (I) Alberto de Vega Eduardo S. de la Fuente Zen Rocks by Lane Pierce Following the ZEN path http://slidesha.re/17P2Hh