Presentation tips

A useful guide on how to prepare, design, and deliver effective and communicative presentations

Transcript

1. Presentationtips
2. 95% of presentations SUCK “ ” —Guy Kawasaky
3. —Guy Kawasaky OK, maybe I’m exaggerating. “ ” It is actually 99% 99% 1% suck don’t suck
4. Examples? Ok, but be prepared for what follows
10. Death by Powerpoint
11. Preparation Design Delivery
12. Preparation Design Delivery
13. Preparing a 30-slide presentation takes 36-90 hours “ ” —Nancy Duarte
14. Start with the goal what is the message?
15. Know your audience
16. Simplify to the essential (but no more)
17. —John Maeda Simplicity is about subtracting the obvious, and adding the meaningful “ ”
18. —John Maeda More appears like less simply moving it far, far away “ ”
19. Get alone
20. Multitasking, when it comes to paying attention, is a myth “ We are biologically incapable of processing attention-rich inputs simultaneously ” —Dr. Medina
21. People who are interrupted: 50% Make more errors 50% Take longer to complete a task
22. Being always online is being always distracted and unproductive
23. You need time off the grid to prepare
24. Go analog Use postit
25. Use whiteboard
26. Brainstorming and mind mapping
27. If you are stuck go for a walk or a run... just move!
28. If you are stuck go for a walk or a run... just move! why?
29. How the brain works in 12 rules Exercise boots brain power Rule #1 By Dr. Medina
30. Examples of anti-brain environments according to Dr. Medina
31. Lecture hall
32. Classroom
33. Office
34. Exercise is not just good for general health, it actually improves cognition
35. Exercise increases oxygen flow into the brain, which reduces brain-bound free radicals [...] an increase in oxygen is always accompanied by an uptick in mental sharpness. “ Exercise acts directly on the molecular machinery of the brain itself. It increases neurons’ creation, survival, and resistance” —Dr. Medina
36. Even more benefits! • Reduces depression • Treats dementia • Improves reasoning • Improves long-term memory • Improve fluid intelligence • Helps you solve problems • and more...
37. If you are stuck go for a walk or a run... just move!
38. Your audience will have to seat and listen think from their perspective
39. • structure! Create a scalable structure
40. 5min presentation solution key point key point key point
41. 15min presentation lution key point explanation explanation explanation
42. 45min presentation key point explanation detail detail detail
43. Create the story
44. We do not pay attention to boring things Rule #4 If keeping someone’s attention in a lecture was a business, it would have an 80% failure rate. “ ” — Dr. John Medina
45. Good stories are:
46. simple
47. Con cre te
48. Credible
49. Emotional
50. How should the story be? exposition conflict & climax resolution
51. • pick another perspective Take another perspective
52. In the beginner’s mind there are many possibilities, in the expert’s mind there are few —Shunryu Suzuki Adopt a beginner’s mind “ ”
53. Preparation Design Delivery
54. Common mistakes
55. People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring. You will loss your audience’s attention before you even reach the bottom of your ... 1. T E L E P R O M P T I N G Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
56. 2. Spelling mistakes Many people do not run spel cheek before there presentation BIG MISTAK!!! Nothing makes you lok stupder than speling erors Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
57. • Avoid • Excesive • Buller-Pointing • Only • Bullet • Key • Points • Too • Many • Bullet-Points • And • Your • Key • Messages • Will • NOT • Stand • Out 3. Bullet pointing Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
58. 4. Too many levels • What is worst • Too many bullet point levels are shown • Type size gets smaller and smaller • Until it is utterly unreadable • Even for audiences in the 4th row • So you better have just one bulletpoint level • Better yet, forget about bullets (bullets, not guns, kill people. Don’t you know?) • Use them sparingly • There are many other ways of detailing your ideas! Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
59. 5. Color schemes gone wrong • Distraction • Confusion • Headache • Nausea • Vomiting • Loss of bladder control schemes bad color can lead to... Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
60. 6. Stick to the default template
61. 7. Use things people won’t understand exponential decay model. EDHCM was introduced by Has- san. Similarly, LDHCM (Linearly Decayed) and LGDHCM (LoGarithmically decayed), have their contributions reduced over time in a respectively linear and logarithmic fashion. Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5) LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6) LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors. earlier periods of time, i.e., earlier modifications, have the contribution reduced exponentially over time, modelling a exponential decay model. EDHCM was introduced by Ha san. Similarly, LDHCM (Linearly Decayed) and LGDHC (LoGarithmically decayed), have their contributions reduce over time in a respectively linear and logarithmic fashion Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5 LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6 LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7 where 1, 2 and 3 are the decay factors. Variants. We define three further variants based on HCM, with an additional weight for periods in the past. In EDHCM (Exponentially Decayed HCM) , entropies for earlier periods of time, i.e., earlier modifications, have their contribution reduced exponentially over time, modelling an exponential decay model. EDHCM was introduced by Has- san. Similarly, LDHCM (Linearly Decayed) and LGDHCM (LoGarithmically decayed), have their contributions reduced over time in a respectively linear and logarithmic fashion. Both are novel. The definition of the variants follow: EDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) e 1⇥(|{a,..,b}| i) (5) LDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 2⇤(|{a,..,b}|+1 i) (6) LGDHCM{a,..,b} (j) = P i2{a,..,b} HCP Fi(j) 3⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors.
62. Design the zen way simplicity clarity uncluttered
63. Design right-brain slides
64. Design right brain slides
65. Be visual
66. Vision trumps all other senses Rule #10
67. We have a better recall for visual information
68. IRSYMCAWTFIBMKGBFBI we are wired to pattern” —Dr. Medina “
69. IRSYMCAWTFIBMKGBFBI we are wired to pattern” —Dr. Medina “
70. Visual information are easier to remember Oral Visual Oral & Visual 10% 35% 65% 3x 6x Source: Najjar, LJ (1998) Principles of educational multimedia user interface design (via Brain Rules by John Medina, 2008)
71. decorate don’t slides communication add values
72. 90 freshwater % of the in the worldis Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds 90 of the in our % planet is freshwater Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
73. ice Source: SCAR ice Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
74. 90 of the ice in our planet % Antarctica is in Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
75. Antarctic of the world’s freshwater 80 Source: SCAR % is ice in the Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds 80 of our planet’s freshwater % Antarctic is ice in the Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
76. Eat only until80%full Bring your message visually
77. Eat only until80%full Bring your message visually
78. foxy sad happy angry undecided smiley Use faces
79. Find beauty Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
80. Dramatize Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
81. 2%of the world wealth 50% owns of the Use metaphorical image Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
82. The poorest 50% of the world owns 1% of the wealth Slide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
83. 66% of Americans are obese or overweight. All adults (66%) Women 65 million (62%) Men 69 million (71%) 134 million OECD Factbook 2007 Be provocative Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds
84. Text and fonts No more than 2-3 types
85. Text and fonts use color and size to build contrast
86. Text and fonts Blinking, sparkling, or twirling text is just not cool
87. Rotation can make the slide more interesting, but don’t overdo it Text and fonts
88. Reduce to the max Text is redundant People cannot listen and read at the same time
89. Simplicity means the achievement of maximum effect with minimum means “ —Dr. Koichi Kawana ” Use quotes
90. Design principles
91. 1 1 point per slide
92. Contrast Repetition Alignment Proximity Design principles
93. Contrast
94. R e p e t i t i o n Repetition of design elements gives a cohesive look Slide from Jesse Desjardins: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
95. Alignment
96. Proximity
97. no templates or the following one
99. Rule of third
100. Use color properly
101. Black: is all about elegance White: is about trust
102. Apply a contrasting color palette
103. Choose with tools http://kuler.adobe.com www.colorschemer.com
104. Do not forget that 7-10% of people are color-blind
105. Use images properly
106. Do not use Ugly clip art Small images Watermarked images Distorted images
107. Go full quality
108. Have a neutral background
109. Make images transparent or use
110. Where to get good images? www.istockphoto.com (pay)
111. Where to get good images? google images (free)
112. Where to get good images? sxc.hu (free)
113. Do not omit the credits Image from irishfireside.com
114. Be consistent Stick to your settings
115. avoid clutter: make more slides a slide cost 0$
116. use empty spaces
117. This is different from...
118. ... this
119. Show the data A must see: www.ted.com/talks/hans_rosling_shows_the_best_stats_you_ve_ever_seen.html
120. Make the data memorable
121. 2005 2007 2008 11M 9M 2M World of Warcraft users worldwide Not memorable
122. 1.4 X swiss population World of Warcraft users worldwide
123. Facebook users 800 Millions Not memorable
124. 307M 800M 1,170M 1,333M World most populated countries 800M
125. iPod capacity 5 GB vs 1,000 songs
126. Break the rules, but do it sparingly Slide from Eduardo S. de la Fuente: http://www.slideshare.net/eduardo.delafuente/the-art-of-presentation-following-the-zen-path-why
127. Some before/after examples by presentation Guru Garr Reynolds
128. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
129. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
130. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
131. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
132. before after after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
133. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
134. before after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
135. Preparation Design Delivery
136. Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse Rehearse
137. Spend some time in the light table view
138. • show your passion Show your passion
139. • introduce yourself Introduce yourself
140. start strong
141. Be confident
142. Keep it short Audience attention steadily drops after 10 minutes
143. Minutes of class time 10 20 30 40 50 High Low Attention The 10-minute rule Source: www.brainrules.net/attention Source: www.brainrules.net/attention The 10-minutes rule Attention Minutes of class time
144. at each 10-minute mark to regain attention do something emotionally relevant
145. • end on a high note End on a high note
146. Move away from the podium audience you laptop screen
147. • use the presenter view Use a remote
148. Make
149. Make pauses
150. • do not apologize Do not apologize
151. Use Keynote presenter display actually no
152. B Remember the B key
153. • make good eye contact Make good eye contact
154. • keep the lights on Keep lights on
155. Be prepared Check the beamer beforehand
156. 55% 7% 38% Body language matters content voice body language
157. Be slightly more elegant than the audience
158. Preparation Design Delivery Always recap
159. Share your work www.slideshare.net speakerdeck.com
160. www.ted.com Resources www.garrreynolds.com
161. Brain Rules Takeaways & Quotes from Dr. John Medina’s What all presenters need to know A presentation (of sorts) by Garr Reynolds Sample slides Here are a few before/after slides Garr Reynolds TUFBM
     UIJT QSFTFO UBUJPO QSFTFO "7"*-"#-&
     */
     '6--4$3&&/ !+&44&%&& http://slidesha.re/fausgs http://slidesha.re/8Ykmry http://slidesha.re/3mMo3c http://slidesha.re/i8QMa Credits SEMINAR (I) Alberto de Vega Eduardo S. de la Fuente Zen Rocks by Lane Pierce Following the ZEN path http://slidesha.re/17P2Hh